1. Learning Management and Business Reform Program Better Systems, Brighter Futures LMBR – Implementation for TAFE September 2009

2. Learning Management and Business Reform Better Systems, Brighter Futures Page 2 What is out there?  APS, EATR, SFAS, SES, SIS, TCS, TPD, TIPA, EVI, MEVI, EMP, TIFFS, Lattice, TPL, TBO, CLAMS, CPR, CRM……………  Some are new, some are old, some are familiar but….. LMBR :Why change our systems? Page 2

3. Learning Management and Business Reform Better Systems, Brighter Futures Page 3  Deliver better services to our customers and staff  Staff feedback - current systems are clunky/don’t meet business needs  There are over 100 fragmented technology applications (HR, admin etc)  Can’t consolidate data easily - internal, State and Federal reporting  Current systems over 15 years old - costly, complicated, not integrated  Current systems not meeting current/future needs  Current systems are failing LMBR :Why change our systems? Page 3

4. Learning Management and Business Reform Better Systems, Brighter Futures Page 4  A program of initiatives covering systems replacement, new procedures and a new way of working to: Transform management, communication and delivery of student administration, finance, and human resources Provide greater access to online information Meet business and customer demands and expectations  Implementing integrated IT systems providing better service and value to: TAFE Schools Corporate areas Students Parents Business / Community What is LMBR? Page 4

5. Learning Management and Business Reform Better Systems, Brighter Futures Page 5 Industry Any Channel Customer Relationship Management Consistent Contact management Single View of Students and Customers Single View of Employees Student Admin and Learning Management Finance and HR/Payroll Reporting and Analytics Consolidated Data Service Delivery DET Staff Student/Parent Management/ Reporting users

6. Learning Management and Business Reform Better Systems, Brighter Futures Page 6 LMBR timelines 20082009201020112012201320142015 Systems & Process Design Corporate Finance R1.1 (JDE) TAFE Finance R1.1a (TIFS) Planned Schools Finance R1.2 (OASIS) TAFE HR/Payroll (Lattice) Planned 2.1 Schools/Corp HR/Payroll SALM for Schools New Student Administration & VLE (SC Phased implementation Phased implementation First implementation Shared Service Centres System Implementation Legend Project Preparation, Planning & Business Requirements SALM for TAFE

7. Learning Management and Business Reform Better Systems, Brighter Futures Page 7 Where are we up to? Finance implementation is here Business Requirements System Design Build Test Business Readiness Cut over Business BlueprintRealisationFinal PreparationGo Live & Support Production Support Project Management Planning Project Preparation System Readiness HR implementation is here TAFE SALM is here

8. Learning Management and Business Reform Better Systems, Brighter Futures Page 8 SAP  Is one of the world's leading business software companies  One of the leading Finance and HR/Payroll solutions available  SAP Australia started work with DET in March 2008  SAP currently used by > 20 other NSW government agencies Projects in the LMBR Program Page 8

9. Learning Management and Business Reform Better Systems, Brighter Futures Page 9 Shared Service Centre  Support Finance and HR/Payroll services  Transactions will be processed through Shared Service Centres  Processes requiring business decisions will remain in the Institutes/ Portfolios  Transactions will be streamlined with fewer delays Projects in the LMBR Program Page 9

10. Learning Management and Business Reform Better Systems, Brighter Futures Page 10 Projects in the LMBR Program Student Administration (SA) & Learning Management (LM) Student Administration  Integrated web based applications  Phased development of replacement for SCIS/CLAMS from mid 2010  Current applications progressively converted to web based access Learning Management  TAFE Virtual Learning Environment  Web based applications integrated with Student Admin  Learning Management System (Sakai/Moodle partially in place)  Learning Content Management System (from Jan 2010)  Content Creation Tools (Adobe Suite in deployment)  Web conferencing (Adobe Connect in deployment)  ePortfolio (from Jan 2010)  eBackpack (personalised storage from Jan 2010)  SAM/OLS (available for Institutes from Oct 2009)

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13. Learning Management and Business Reform Better Systems, Brighter Futures Page 13 Legacy Systems Corporate and local systems that currently support Institute Business  Approved systems that remain will be integrated with the new SAP and SALM systems  Some systems will be partially retired  Most legacy systems will need to be retired Projects in the LMBR Program Page 13

14. Learning Management and Business Reform Better Systems, Brighter Futures Page 14 Training SAP Financial Training Head Teachers/Managers/Contacts/Finance staff Short f2f sessions All other staff short online sessions SAP HR Training HR/Managers Short f2f sessions? Head Teachers/Other Staff Short online sessions?

15. Learning Management and Business Reform Better Systems, Brighter Futures Page 15 What does it mean for me? All Staff Online petty cash Online leave (with HR implementation) New administration systems Teachers All above plus: Use of VLE and associated resources Use of new software, online resources and ePortfolios Head Teachers All above plus: Online ordering Online leave approval

16. Learning Management and Business Reform Better Systems, Brighter Futures Page 16 The LMBR Intranet site contains information relating to:  LMBR Background  LMBR Overview  Benefits of the program  Program progress  FAQs  Fact Sheets  Scenario overviews  Process descriptions  Bulletins  Contact details  https://detwww.det.nsw.edu.au/deptresources/lmbr/ https://detwww.det.nsw.edu.au/deptresources/lmbr/ LMBR Intranet Site Page 16

17. Learning Management and Business Reform Better Systems, Brighter Futures Page 17 Questions & Discussion