1. Teacher Access Center Gradebook
Welcome to Teacher Access Center Gradebook for 1st-12th grade teachers.
The Department of Information Services

2. Gradebook Features
The Gradebook feature in Teacher Access Center allows teachers to track assessments throughout the grading period, average those assessments into marks and post those marks into the IPR or Report Card application.
Makes it easy for teachers to manage and organize their gradebook. Common tasks are performed quickly and easily on the programs main screen.
Handles category and/or assignment weighting, and can even calculate final grades based on average of marking periods.
Reports allow teacher to analyze how students are performing.
Information availability and security in which data is kept safe – yet remains accessible wherever and whenever to teachers.
The Gradebook features in Teacher Access Center allow teachers to track assessments throughout the grading period, average those assessments into marks and post those marks into the Report Card application.
Makes it easy for teachers to manage and organize their gradebook. Common tasks are performed quickly and easily on the programs main screen.
Handles category and/or assignment weighting.
Reports allow teachers to analyze how students are performing.
Information availability and security in which data is kept safe – yet remains accessible wherever and whenever to teachers.
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3. Gradebook Configuration
ACADEMIC ACHIEVEMENT: GRADING / PROGRESS REPORTS TO PARENTS EIA (REGULATION)
NINE WEEKS GRADES
Grades for each reporting period shall be determined by a combination of daily
grades, major exams and/or projects and/or other performance activities relating
to TEKS. Recommendation:
Daily grades (15-18 grades minimum) 85% of nine weeks grade, 2 grades a week per content
Test Grades (chapter tests and projects) 15% of nine weeks grade
Benchmarks 0%
All categories must add up to 100%
The grading policy must be made available to parents.
Grades for each reporting period shall be determined by a combination of daily
grades, major exams and/or projects and/or other performance activities relating
to TEKS. Recommendation:
Daily grades (15-18 grades minimum) 85% of nine weeks grade, 2 grades a week per content
Test Grades (chapter tests and projects) 15% of nine weeks grade
Benchmarks 0%
All categories must add up to 100%
The grading policy must be made available to parents.
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4. Teacher Access Center - Login Access
Teacher Tools
Cscope
Pacing Guides
Pacing Guide Vocabulary Lists
PDAS Manual
Pre-AP
Revised TAKS Information Booklets
Field Trip Requests
SchoolHouse
Student Success Initiative (SSI)
Teacher Access Center
Teacher Induction Program for Socorro ISD
To access Gradebook, you will login in to my.sisd.net, select Teacher Access Center under Teacher Tools. Enter your login and password.
Upon hitting “Define Assessments” a list of your scheduled courses will appear and will reflect the period, day, marking period the course meets, the room and the title of the course.
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5. Gradebook Teacher View
All the underlined BLUE HIGHLIGHTED fields are links, once you select and click you will proceed to another screen with additional information on your scheduled courses.
All the underlined BLUE HIGHLIGHTED fields are links, once you select and click you will proceed to another screen with additional information on your scheduled courses.
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6. Student Information Access
List: Will show you a list of the students in class.
Click on a student’s name and the Registration Screen will appear with links to the student’s attendance, schedule, and report card information
List: Will show you a list of the students in class.
Click on a student’s name and the Registration Screen will appear with links to the student’s attendance and schedule information.
Please note your Menu on top of the screen for more options regarding the class. “My Classes” will return to the list of classes.
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7. Category/Assessment Setup
Your campus has defined the categories used in gradebook, such as Daily Assignments, Major Grades, and Final Nine Week Test.
If a category is required the “Include” column has already been checked for you.
Categories must be defined prior to adding student scores.
Your campus has defined the categories used in gradebook, such as Daily Assignments, Major Grades, and Final Nine Week Test.
If a category is required the “Include” column has already been checked for you.
Categories must be defined prior to adding student scores.
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8. Define Assessments
Select “Define Assessments” and a list of your scheduled courses will appear
Upon entering Teacher Access Center your dashboard will appear.
The Left side of the screen will show your selections. To begin select “Define Assessments”
Upon hitting “Define Assessments “a list of your scheduled courses will appear and will reflect the period, day, marking period the course meets, the room and the title of the course.
OR you can also Click on the “Def” link to being setting up your categories or the Define Assessments on the left.
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9. Gradebook Category Setup
Click the Category Tab
Gradebook Category Setup
Check if you will have assignments in this category
Categories must be setup first before creating assignments. Your campus administrator and/or SIT Committee defines the categories used in gradebook.
Select the categories for the assignments you score in gradebook.
INCLUDE: check if you will have assignments in this category.
CATEGORY: the code and description of the category defined for your district, for example Daily for “Daily Assignments”
Enter weight defined for your campus
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10. Gradebook Category Setup
Remember to save once done with each category setup
Determines whether a certain number of low scores by students are dropped. Set the marking period to drop lowest.
DROP LOWEST: determines whether a certain number of low scores by students are dropped.
For example, if set to “2”, the lowest two scores in this category for a student are dropped. The lowest score is determined as the lowest percentage score; not the lowest number. For example, if a student got 4 out of 5 on a quiz and 20 out of a 100 on a test and you drop only one score, the 20 out of 100 assessment would be dropped.
Scores are not dropped until you have entered one more score than the number entered as the Drop Lowest field.
Select “Exclude missing scores from the average”
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11. Copy Categories and Assessments
Click COPY button
In Copy Direction field, select From Courses
In the Copy Type, select the options you want to copy
categories and assessments
categories only – copy categories only without assessments
course attachments
You can copy categories, assessments, and attachments from one class to another
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12. Check marking period. Look in drop down boxes for other options.
Check off under the INCLUDE Column assignments and or categories you wish to copy.
You can copy categories, assessments, and attachments from one class to another.  
Copy gradebook information from a course
Copy gradebook information from last year's gradebook
Copy gradebook information from one class to other classes
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HIT THE COPY BUTTON WHEN DONE

13. Gradebook ASSESSMENTS Setup
The “MY CLASSES” button will always take you to your list of classes
Select the “My Classes” button in order to access your class courses to being adding assignments for each course.
Hit the “DEF” for the class you wish to add assessments for and then hit the “Assessments “ tab.
Click the “DEF” for the class you wish to add assessments for and then hit the “Assessments “ tab.
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14. Click the “Assessment” tab
Gradebook ASSESSMENTS Entry
Click the “Assessment” tab
Click the Assessment Tab to begin entering student assignments for the
Assessments will be entered for the Course Information and marking period displayed
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15. Gradebook ASSESSMENTS Entry
To view all info for all assignments at the same time hit “Edit all Assessments.
Date Assigned – Enter the date the assignment was given to the students or use the calendar lookup to select the date.
The date the assignment was made (optional)
Date Assigned – Enter the date the assignment was given to
the students or use the calendar lookup to select the date.
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16. Gradebook ASSESSMENTS Entry
Date Assigned – Enter the date the assignment was given to the students or use the calendar lookup to select the date.
DATE DUE: The date the assignment or assessment is due or taken (in the case of tests). Dates must be within the selected marking period. The Date Due is used to determine if scores should be included in averages. If the Date Due is after the current date, the scores and points for the assessment are not included in averages.  If the Date Due is before the current date and no score is entered for the student, the assessment is considered missing. On the Category tab, you can specify whether averages for categories should exclude a missing assessment or should use a score of 0 (zero) for a missing assessment
Date Due – Enter the date the assignment is due or use the calendar lookup to select the date. The due date must fall in the date range for the marking period.
NOTE: The Date Due is used to determine if scores should be included in averages.
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17. Gradebook ASSESSMENTS Entry
CATEGORY: The category that this assignment is part of. Select from a drop-down list.
Select the type of assignment from your list of categories
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18. Gradebook ASSESSMENTS Entry
EXTRA CREDIT: Indicates if the assessment is only used to allow students to earn extra credit.  Three options are available:
Add to Total Points.  The extra points will be added to the numerator before averaging. Thus if a student had 180 points out of 200 possible points, plus 5 extra credit points, the average would be 185/200 or a 92.5 percent.
Add to Average.  The extra points will be added after the average is calculated. Thus if a student had 180 points out of 200 possible points, plus 5 extra credit points, the average without the extra credit would be 180/200 or 90 percent. With the 5 extra credit points, the average would be 95 percent.
Not Extra Credit. The regular calculations apply.
Extra Credit Notes:
You cannot define a category to store only extra credit assessments if you use category weights to calculate averages.  You must have at least one regular assessment included in a category that includes extra credit assessments.
If an assignment allows a student to earn extra credit in addition to the possible score, select Not Extra Credit.  For example, if a 10 point quiz has a 2 point extra credit question, then the assessment is not an extra credit assessment.  When you enter student scores, you can enter more points than the possible points for the assessment to indicate that extra credit points were earned.
Extra credit scores are only counted if not blank. The possible points are not included in the denominator before averaging for a category or a mark.
Extra credit is never dropped as part of a Drop lowest score.
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19. Gradebook ASSESSMENTS Entry
DESCRIPTION: The description of the assignment. This description appears above the scores section of the Scores page when you are in the Score column for this assessment and displays as a tooltip when you hover the mouse cursor over the heading for the assessment. The description will also display in the Home Access Center if you publish the item. Click More... if you want to add an extended description of the assessment.
DESCRIPTION: The description of the assignment. This description appears above the scores section of the Scores page when you are in the Score column for this assessment and displays as a tooltip when you hover the mouse cursor over the heading for the assessment. The description will also display in the Home Access Center if you publish the item. Click More... if you want to add an extended description of the assessment.
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20. Gradebook ASSESSMENTS Entry
Weight – Enter a weight for this assessment. The students’
scores and the point amount for the assessment will be multiplied
by the weight in the Category average calculation.
POINTS: The total possible points for this assessment. This does not limit the points that can be entered as a score, so bonus points should not be included here. Because points are used in the formula for calculating averages, this should not be set to zero.
If the assignment is extra credit, the points here will not be included in possible total points.
Category averages are calculated based on points and weights. For example, if a student gets 7 points out of 10 on assignment 1 and 20 points out of 20 on assignment 2 and neither assignment is weighted, the students average would be calculated as / = 27/30 which is 90%.  
Note: To calculate averages based on percentages for assignments, you must enter possible points and scores as percentages.  For example, to indicate that a student got 75% for an assessment, you would define the assessment with possible points of 100 and a score of 75.  
POINTS: The total possible points for this assessment. This does not limit the points that can be entered as a score, so bonus points should not be included here. Because points are used in the formula for calculating averages, this should not be set to zero.
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21. FILES: Click folder icon to display Upload Files for Assessment page.
Gradebook ASSESSMENTS Entry
FILES: Click folder icon to display Upload Files for Assessment page.
FILES: Click folder icon to display Upload Files for Assessment page.
PUBLISH ITEM: Check assessment to be listed in the Home Access Center. MANDATORY
PUBLISH SCORES: Check assessment to be listed in the Home Access Center. MANDATORY
PUBLISH ITEM: Check assessment to be listed in the Home Access Center. MANDATORY
PUBLISH SCORES: Check assessment to be listed in the Home Access Center. MANDATORY
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22. Gradebook ASSESSMENTS Entry
Click here to save your assessment’s settings once you have set all parameters. You can also EDIT/DELETE any assessments to update or modify parameters set. Once student scores have been entered, you will no longer have access to DELETE the assessment.
Click here to save your assessment’s settings once you have set all parameters
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23. Now you are ready to enter values for individual students in your online grade book.
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24. Grading Students Select the “Scores” button
To begin entering student scores, select the button “SCORES” to proceed.
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25. 08/01/2011 Gradebook Scores Tabs
Use the tabs that display on the Gradebook Scores page to navigate to the assessments and averages you want to view. Click a tab to display the assessment associated with the tab. Tabs display for all categories used for the class, IPR marks for IPR runs for the marking period, and report card marks for which the students average is calculated based on category averages.  Additionally, an All tab may display. This tab displays all assessments for the selected marking period.
The category tabs and All tab display on the left-hand side and the tabs for IPR and report card mark tabs display on the right-hand side. To select the default tab to open, set your teacher preferences using the Teacher Preferences option.
General Student Information
The left side of the page lists students in the class, provides access to notes, provides an option to assign students to a grading scale, and displays the student's average for the information included on the selected tab.
The list of students is sorted in alphabetical order by student name.
Students who have dropped the course or entered it late are indicated by italics.  
The Notes icon display as to indicate that no notes have been entered or to indicate that notes have been entered.
The Grading Scales field can be used to select a scale to use when converting the Gradebook average to a mark to post to IPR or report cards. Your building administrator can define a default grading scale to use for all students.
The Student Average field shows the average for the tab. If your building administrator has allowed teachers to override averages, you can click on the average and change the student's average on category and mark tabs. If you override the average for a category, the value you entered will be used to calculate marks that include the category. Averages that display with a green background have been overridden. If you are using Safari, the symbol # displays next to the average.
If you have selected to calculate the average using total points, you cannot override the average for categories.
WE DO NOT USE THIS. DO NOT CHECK OFF THE TOTAL POINTS BOX.
If you want to remove the override so the system calculates the average for a student, select the value you entered and press <Delete>. When you click on another field, the average will be calculated.
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26. Gradebook Scores Buttons / Reports
My Classes Goes to the My Home page.
Assessments Goes to the Define Gradebook Assessments page. You can view or define assessments and update selected information for categories or averages.
Printable Displays a printable version of the scores, including student name, ID, scores, and average. You can choose whether to print just a student list, or a list in grid format.
Student Detail Displays a more detailed report of the students' scores.  
Missing Scores Displays a report of students who have one or more scores missing.
My Classes Goes to the My Home page.
Assessments Goes to the Define Gradebook Assessments page. You can view or define assessments and update selected information for categories or averages.
Printable Displays a printable version of the scores, including student name, ID, scores, and average. You can choose whether to print just a student list, or a list in grid format.
Student Detail Displays a more detailed report of the students' scores.  
Missing Scores Displays a report of students who have one or more scores missing.
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27. Gradebook Scores Buttons
Assignment Averages Displays a graph of assignment averages as a report.
Student Aliases Displays the Student Alias Entry page so you can enter alias names and order numbers for students to be used on reports.
Default Grade Enters a default score for all students who do not have a score for the selected assessment.
Comment Displays a pop-up where you can select a comment code, if available, and enter a free-text comment for the selected assessment for a student.
Assignment Averages Displays a graph of assignment averages as a report.
Student Aliases Displays the Student Alias Entry page so you can enter alias names and order numbers for students to be used on reports.
Default Grade Enters a default score for all students who do not have a score for the selected assessment.
Comment Displays a pop-up where you can select a comment code, if available, and enter a free-text comment for the selected assessment for a student.
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28. Gradebook Scores Buttons
Averages Displays Student Averages page so you can view the average for all students for the averages that are calculated based on mark weights when you load marks from Gradebook. For example, you could view the semester average if the semester mark is calculated as the average of the marking period mark for marking period 1 and marking period 2.If you select this option in a marking period for which the course does not receive a mark that is calculated by the Load from Gradebook based on the average of other marks, no average will display. This option is designed to provide you with the ability to see the average that will be posted for these marks when you click Load from Gradebook on the Enter Report Cards page.
Score Threshold Displays the Score Threshold report which is a list of students who have exceeded or fallen below a threshold for an assignment, category, or mark. You can run this report to compare the student's score or percentage to a threshold for a selected assignment or to compare the student's percentage average to a threshold for the tab you have displayed.
Averages Displays Student Averages page so you can view the average for all students for the averages that are calculated based on mark weights when you load marks from Gradebook. For example, you could view the semester average if the semester mark is calculated as the average of the marking period mark for marking period 1 and marking period 2.If you select this option in a marking period for which the course does not receive a mark that is calculated by the Load from Gradebook based on the average of other marks, no average will display. This option is designed to provide you with the ability to see the average that will be posted for these marks when you click Load from Gradebook on the Enter Report Cards page.
Score Threshold Displays the Score Threshold report which is a list of students who have exceeded or fallen below a threshold for an assignment, category, or mark. You can run this report to compare the student's score or percentage to a threshold for a selected assignment or to compare the student's percentage average to a threshold for the tab you have displayed.
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29. Student Notes Click on “Notes” to add
You can add student notes that can be published to Home Access Center or to store for your own information.
To display the notes for a student, click on the (indicates that there are no existing notes for the student) or (indicates that there are existing notes for the student) icon for the student on the Gradebook Scores page.
To add a note, click in the blank note row and enter information. Click Save link to save the note.
To edit a note, click Edit link. Change comment text or change the value of the Publish field. Click Save link to save the note.
To spell check a note, click Spell Check. Use the Ultimate Spell options to make changes as needed. When you have completed the spell check, click OK to keep the changes.
Note: Users running TAC on Internet Explorer or Firefox can use the spell check. The spell check is not supported for the Safari web browser. Safari users can use the spell check functionality built-in Safari which is accessed from the Edit > Spelling menu.
To delete a note, click Delete link. The application displays a pop-up dialog box. Click Yes to delete the note.
You can add student notes that can be published to Home Access Center or to store for your own information.
To display the notes for a student, click on the (indicates that there are no existing notes for the student) or (indicates that there are existing notes for the student) icon for the student on the Gradebook Scores page.
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30. Loading Student Grades to IPRs and Report Cards
How to load student grades to IPRs and Report Cards
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31. Loading Grades from Gradebook to IPRs or Report Cards
In Gradebook, enter all scores that should be included when calculating the report card mark's).
Run the Missing Scores report for the class to verify that there are no scores missing for students that should be entered.
Tip:  If your building has defined alpha scores that can designate an assessment is not required for the student, you can enter the appropriate alpha score for a missing score so the missing score does not affect the student's average.  If you selected to exclude missing scores from the category average, missing scores will never affect student averages.
You can load marks from Gradebook to interim progress and report cards records.  The marks that get loaded for a student are based on the calculated average for each of the marks that your building has configured for you to post.
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32. Load Grades to IPRs Select the IPR Run Date
Select the IPR date to load grades for.
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33. Comments Available for IPRs and Report Cards
Teachers will need to add Citizenship
or Comments as needed for IPRs
NOTE: Citizenship will be populated for
Report Card and will default to “S” –
Satisfactory
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34. Load Grades to IPRs
The grades should appear in the Marks column, click on save to load the grades and comments to eSchool+.
Click on “SAVE” to load grades into IPRs in the Student System (eSchool+)
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35. Load Grades to Report Cards
Note: If the Ovr (Override) box is checked for a mark for a student, this mark overrides system calculations. The mark will not be loaded from Gradebook.
Effect of Overriding the Mark Average
If you change the average displayed on a tab for an IPR or report card mark, the mark that is loaded from Gradebook will be based on the average that you entered. For example, you may change the average for a student who has a average for the marking period mark to an average of so that the student passes the course.
We recommend that you do not override the average for a mark until you are ready to load marks from Gradebook. If additional scores are entered for the student after you change an average, the average will not include these scores or points.
Click on “SAVE” to load grades into Report Cards in the Student System (eSchool+)
We recommend that you do not override the average for a mark until you are ready to load marks from Gradebook. If additional scores are entered for the student after you change an average, the average will not include these scores or points.
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36. Print View of Gradebook
To print Gradebook information:
On My Home page, select the report card run you want to print Gradebook information for.
Click Score link for the course for which you want to print scores. The Score Assessments page displays.
Click Printable.
Select the information you want to print on the Gradebook.
Click Print.
HIT PRINTABLE
A print dialog box displays and you can select the printer to which you want to send the report.
You can display a printable view of the Gradebook for a class and select what information you would like to include on the printed Gradebook.
Click on “Printable”
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37. Exporting Gradebook Scores to Excel
To export gradebook information:
On My Home page, select the report card run you want to define Gradebook information for.
Click Score link for the course for which you want to export data. The Score Assessments page displays.
Click Printable button.
Select the information you want to print on the Gradebook.
Click Export to Excel.
To save the file to your computer, click Save on the file download dialog.
Note: If the file download dialog did not display, then you need to reset windows settings. Refer to the procedures that follow for steps to change your settings.
Select the directory where you want to store the file and specify the file name on the Save As dialog box.
To open the file, click Open on the Download Complete dialog.
Click Export to Excel.
To save the file to your computer, click Save on the file download dialog.
Select the directory where you want to store the file and specify the file name on the Save As dialog box.
To open the file, click Open on the Download Complete dialog.
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38. Thank you ! If you have additional questions, please consult with your campus Instructional Technologist.
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