1. a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. a lesson approach Microsoft® PowerPoint 2010 © 2011 The McGraw-Hill Companies, Inc. All rights reserved.

2. a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. Control a slide show 1 Adjust screen dimensions and use two monitors 2 Present with projection equipment 3 Prepare presentations for delivery in other formats 4 Create an interactive kiosk presentation 5 2

3. a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. Slide shows can be used in different ways:  Practice the delivery of a presentation using PowerPoint’s Rehearse Timings.  Set up a slide show to display only selected slides in your presentation.  Make a presentation free-running with automatic looping to repeat continuously. 3

4. a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. 4

5. a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  From the Slide Show tab, in the Set Up group, click the Rehearse Timings button. A slide show begins, starting on slide 1.  Use the buttons on the Rehearsal toolbar that appears to advance animations and slides, to pause, or to repeat a slide.  When the slide show ends, you can save the timings. 5 Exercise 13-1 1 Figures 13-1 and 13-2 Next Pause Slide timeRepeat Total show time

6. a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  From the Slide Sorter view, select a slide.  From the Transitions tab, in the Timings group, in the Advance Slide section, change the Automatically After number to the number of seconds you prefer.  Repeat for other slides as needed. 6 Exercise 13-2 1

7. a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  From the Slide Show tab, in the Set Up group, click the Set Up Slide Show button. Options include: – Presented by a speaker (full screen) – Browsed by an individual (window) – Browsed at a kiosk (full screen)  Other options include: – Continuous looping – Pen and laser pointer colors – Slide selection – Use of timings – Multiple monitors 7 Exercise 13-3 1 Figure 13-3

8. a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. To set up a Custom Show:  From the Slide Show tab, in the Start Slide Show group, click the Custom Slide Show button then choose Custom Shows.  Click New. The Define Custom Show dialog box appears. – The slide titles from the current presentation are listed in Slides in presentation. – In the Slide show name box, key a name for the custom show. 8 Exercise 13-4 1 Figure 13-4

9. a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  Using + click, select the slides for this show and click Add. The slide titles appear in the Slides in custom show list. 9 Exercise 13-4 1 Figure 13-4

10. a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  In the Slides in custom show list, reorder slides if necessary using the Reorder-Up and Reorder-Down buttons.  Click Remove to delete a slide.  Click OK. The show is listed in the Custom show list box. 10 Exercise 13-4 1 Figure 13-5

11. a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. To run a custom show:  From the Slide Show tab, in the Start Slide Show group, click the Custom Slide Show button and click the name of the slide show. 11 Exercise 13-4 1 Figure 13-5

12. a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  From the Insert tab, in the Illustrations group, click the Shapes button, then in the Action Buttons category, select a button.  Use the crosshair pointer to draw a rectangle estimating the size you will need.  On the Mouse Click tab under Action on click, choose Hyperlink to.  In the Hyperlink to list box, scroll to the bottom of the list, and choose Custom Show. 12 Exercise 13-5 1

13. a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  In the Link to Custom Show dialog box select the custom show and click OK. Click OK again to close the Action Settings dialog box.  In the Slide pane, with the Action button shape selected, key a name to identify the button.  Position the button in an appropriate place on the slide. 13 Exercise 13-5 1 Figure 13-6

14. a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. 14

15. a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  From the Design tab, in the Page Setup group, click the Page Setup button.  Open the Slides sized for list box to see additional sizes available and choose On-screen Show in (4:3), (16:9) or (16:10).  Click OK. 15 Exercise 13-6 2 Figure 13-7

16. a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  From the Slide Show tab, in the Monitors group, click the Resolution list box to see your options.  Always choose the highest resolution available on the presentation computer.  View the presentation in Slide Show view to test the clarity of the slides. 16 Exercise 13-7 2

17. a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. Benefits of Presenter View:  Preview text before you display it to your audience.  View speaker notes in a large size.  Blank out a screen and still have notes available.  Select slides out of sequence to create a customized show during a presentation.  Easily change pointer options and use buttons to advance. 17 Exercise 13-8 2

18. a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  Click the Start button, click Control Panel, then choose Appearance and Personalization.  Under Display, click Connect to an external display. – Monitor 1 should be your main monitor that will display Presenter View; Monitor 2 should display the presentation slide show. – Click Identify Monitors to confirm the location of each one. – Select an appropriate resolution for each monitor, too. 18 Exercise 13-8 2

19. a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  Select Monitor 2 then check Extend these displays.  Click OK.  In PowerPoint, from the Slide Show tab, in the Monitors group, click Use Presenter View. 19 Exercise 13-8 2 Figure 13-8 Selected monitor

20. a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. 20 Exercise 13-8 2 Figure 13-9 NotesUpcoming slidesProjected slide Navigation and pen tool

21. a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. To close Presenter View when you have finished using it:  On the Slide Show tab, click the Show On list box, and select Primary Monitor.  Remove the check for Presenter View. 21 Exercise 13-8 2

22. a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. 22

23. a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. When presenting with PowerPoint and projection equipment, follow these set up guidelines:  Set up your equipment well in advance of your presentation.  Test the equipment and your slide show.  Be sure your equipment is arranged effectively. – The monitor must be visible while you are talking. – Cables and electrical cords must be secured for safety. 23 3

24. a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  During a slide show, right-click anywhere on the screen then, from the shortcut menu, click Next or Previous to move forward or backward.  From the shortcut menu, point to Go to Slide then click a title to go to a different slide.  Use menu options on the lower left of the slide. 24 Exercise 13-9 3 Figures 13-10 and 13-11 Back, Pen, Slide Show menu, Forward

25. a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. To use pen tools:  With a slide displayed in Slide Show view, right-click the screen.  Choose Pointer Options to try out these options: – Pen – Highlighter – Ink Color – Eraser 25 Exercise 13-10 3 Figure 13-12 Annotation pens

26. a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  At the end of your slide show, you have the option to save annotations so anything that you draw or write can be saved in your presentation. 26 Exercise 13-10 3 Figure 13-13 and 13-14

27. a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. To use the laser pointer:  With a slide displayed in Slide Show view, hold down and press the left mouse button.  A dot (red by default) will replace your pointer on the screen, and it can be moved around. – Two other colors, green and blue, are available on the Set Up Show dialog box. 27 Exercise 13-10 3

28. a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. To blank a slide during Slide Show view:  Press on your keyboard to blank the screen to black; press again to return to the current slide.  Press on your keyboard to blank the screen to white; press again to return to the current slide. 28 Exercise 13-11 3

29. a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  In Slide Sorter view, select a slide to hide.  From the Slide Show tab, in the Set Up group, click the Hide Slide button.  During a slide show, to display the hidden slide, key the number of that slide and press. 29 Exercise 13-12 3

30. a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. 30 Exercise 13-12 3 Figure 13-15

31. a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. 31

32. a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  From the Design tab, in the Page Setup group, click the Page Setup button.  Click the Slides sized for list box drop-down arrow and choose 35mm Slides.  Click OK to close the dialog box. Exercise 13-13 Figure 13-16 4 32

33. a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  From the Design tab, in the Page Setup group, click the Page Setup button.  Change the Slides sized for setting to Overhead.  Click OK to close the dialog box. Exercise 13-15 4 33 Overhead projector

34. a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. 34

35. a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  An interactive kiosk presentation is a self-running slide show or one that can be controlled by the person viewing it. – Commonly used for trade shows, open house events, or in public places where people need to retrieve or enter information. – People walk up to a computer and select the portion of the slide show they want to see. 35 Exercise 13-15 5

36. a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  A menu slide with a list of topics that are hyperlinked enables the viewer to move to the first slide in each topic.  At the end of each topic, a hyperlink is needed to return to the menu slide. 36 Exercise 13-15 Figure 13-17 5

37. a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  From the Slide Show tab, in the Set Up group, click the Set Up Slide Show button.  In the Set Up Show dialog box, under Show type, choose Browsed at a kiosk (full screen).  Under Show options, check looping, narration, or animation as needed.  For Advance slides, choose Manually and click OK. 37 Exercise 13-16 5

38. a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. 38

39. a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. Practice by using Rehearse Timings Use Custom Shows for multiple topics Plan for screen resolution differences Use on-screen pens and pointers skillfully Effective presentation delivery takes practice. Know your software, know your equipment, and know your presentation. Practice your delivery so you will be knowledgeable about your content and confident in your ability to communicate that information with good results. Lesson 13 Presentation 39