1. with Microsoft Office 2007 Introductory, 3e© 2010 Pearson Education, Inc. Publishing as Prentice Hall1 PowerPoint Presentation to Accompany GO! with Microsoft ® Office 2007 Introductory, 3e Chapter 9 Creating a Worksheet and Charting Data

2. with Microsoft Office 2007 Introductory, 3e© 2010 Pearson Education, Inc. Publishing as Prentice Hall2 Objectives Create, Save, and Navigate in an Excel Workbook Enter and Edit Data in a Worksheet Construct and Copy Formulas, Use the Sum Function, and Edit Cells Format Data, Cells, and Worksheets

3. with Microsoft Office 2007 Introductory, 3e© 2010 Pearson Education, Inc. Publishing as Prentice Hall3 Objectives Close and Reopen a Workbook Chart Data Use Page Layout View, Prepare a Worksheet for Printing, and Close Excel Design a Worksheet

4. with Microsoft Office 2007 Introductory, 3e© 2010 Pearson Education, Inc. Publishing as Prentice Hall4 Objectives Construct Formulas for Mathematical Operations Format Percentages and Move Formulas Create a Pie Chart and a Chart Sheet Use the Excel Help System

5. with Microsoft Office 2007 Introductory, 3e© 2010 Pearson Education, Inc. Publishing as Prentice Hall5 Create, Save, and Navigate an Excel Workbook A workbook contains one or more pages called worksheets. –A worksheet is a grid of vertical columns and horizontal rows. –The intersection of a column and a row is called a cell. A worksheet is always stored in a workbook.

6. with Microsoft Office 2007 Introductory, 3e© 2010 Pearson Education, Inc. Publishing as Prentice Hall6 Create, Save, and Navigate an Excel Workbook

7. with Microsoft Office 2007 Introductory, 3e© 2010 Pearson Education, Inc. Publishing as Prentice Hall7 Create, Save, and Navigate an Excel Workbook

8. with Microsoft Office 2007 Introductory, 3e© 2010 Pearson Education, Inc. Publishing as Prentice Hall8 Enter and Edit Data in a Worksheet Cell content can be one of two things: –A value, which can be numbers, text, dates, or times of day typed into a cell –A formula, which is an equation that performs mathematical calculations on values in the worksheet Values can be edited or cleared from the cell.

9. with Microsoft Office 2007 Introductory, 3e© 2010 Pearson Education, Inc. Publishing as Prentice Hall9 Enter and Edit Data in a Worksheet

10. with Microsoft Office 2007 Introductory, 3e© 2010 Pearson Education, Inc. Publishing as Prentice Hall10 Enter and Edit Data in a Worksheet

11. with Microsoft Office 2007 Introductory, 3e© 2010 Pearson Education, Inc. Publishing as Prentice Hall11 Enter and Edit Data in a Worksheet AutoComplete speeds typing by completing entries in a cell, if the first few characters match an existing entry in the column. Auto Fill generates a series of values into adjacent cells, based on the value of the other cells. AutoCorrect automatically corrects and formats some text as it is typed.

12. with Microsoft Office 2007 Introductory, 3e© 2010 Pearson Education, Inc. Publishing as Prentice Hall12 Enter and Edit Data in a Worksheet Default column width is 64 pixels. –A pixel, or picture element, is a point of light measured in dots per square inch. Default font and size is Calibri, 11 points. There are 72 pts. in an inch, with 10 or 11 points being a typical font size.

13. with Microsoft Office 2007 Introductory, 3e© 2010 Pearson Education, Inc. Publishing as Prentice Hall13 Construct and Copy Formulas, Use the Sum Function, and Edit Cells Excel automatically recalculates formulas when changes are made. Excel provides prewritten formulas called functions, which perform calculations.

14. with Microsoft Office 2007 Introductory, 3e© 2010 Pearson Education, Inc. Publishing as Prentice Hall14 Construct and Copy Formulas, Use the Sum Function, and Edit Cells

15. with Microsoft Office 2007 Introductory, 3e© 2010 Pearson Education, Inc. Publishing as Prentice Hall15 Format Data, Cells, and Worksheets

16. with Microsoft Office 2007 Introductory, 3e© 2010 Pearson Education, Inc. Publishing as Prentice Hall16 Format Data, Cells, and Worksheets

17. with Microsoft Office 2007 Introductory, 3e© 2010 Pearson Education, Inc. Publishing as Prentice Hall17 Format Data, Cells, and Worksheets

18. with Microsoft Office 2007 Introductory, 3e© 2010 Pearson Education, Inc. Publishing as Prentice Hall18 Close and Reopen a Workbook Like all Office application files, workbooks can be saved, closed, and reopened. You can reopen a workbook: –Using the list of Recent Documents –Using the storage location you selected previously

19. with Microsoft Office 2007 Introductory, 3e© 2010 Pearson Education, Inc. Publishing as Prentice Hall19 Chart Data A chart creates a visual representation of the data. Common chart types include: –Column –Pie –Line

20. with Microsoft Office 2007 Introductory, 3e© 2010 Pearson Education, Inc. Publishing as Prentice Hall20 Chart Data

21. with Microsoft Office 2007 Introductory, 3e© 2010 Pearson Education, Inc. Publishing as Prentice Hall21 Chart Data

22. with Microsoft Office 2007 Introductory, 3e© 2010 Pearson Education, Inc. Publishing as Prentice Hall22 Chart Data Each cell is a data point. –Each data point is shown in the chart by a data marker: A data marker can be a column, bar, area, dot, pie slice, or other symbol. –Related data points form a data series. For example, a data series for January, February, and March.

23. with Microsoft Office 2007 Introductory, 3e© 2010 Pearson Education, Inc. Publishing as Prentice Hall23 Chart Data

24. with Microsoft Office 2007 Introductory, 3e© 2010 Pearson Education, Inc. Publishing as Prentice Hall24 Chart Data

25. with Microsoft Office 2007 Introductory, 3e© 2010 Pearson Education, Inc. Publishing as Prentice Hall25 Use Page Layout View, Prepare a Worksheet for Printing, and Close Exc el Page Layout View prepares your data for printing. –Rulers measure data, set margins, hide or display row and column headings, and change the page orientation. –Headers or footers print at the top (header) or bottom (footer) of every page of a worksheet. –Page Layout View shows you how the data and/or chart will appear when printed.

26. with Microsoft Office 2007 Introductory, 3e© 2010 Pearson Education, Inc. Publishing as Prentice Hall26 Use Page Layout View, Prepare a Worksheet for Printing, and Close Excel

27. with Microsoft Office 2007 Introductory, 3e© 2010 Pearson Education, Inc. Publishing as Prentice Hall27 Use Page Layout View, Prepare a Worksheet for Printing, and Close Excel

28. with Microsoft Office 2007 Introductory, 3e© 2010 Pearson Education, Inc. Publishing as Prentice Hall28 Use Page Layout View, Prepare a Worksheet for Printing, and Close Excel

29. with Microsoft Office 2007 Introductory, 3e© 2010 Pearson Education, Inc. Publishing as Prentice Hall29 Design a Worksheet Good design techniques can be instrumental in making your worksheet useful. To be most effective: –Use rows rather than columns for the most abundant data. –Consider how it will appear on flat paper. –Arrange the data so that it is easily charted.

30. with Microsoft Office 2007 Introductory, 3e© 2010 Pearson Education, Inc. Publishing as Prentice Hall30 Construct Formulas for Mathematical Operations Operator SymbolOperation +Addition -Subtraction *Multiplication /Division %Percent ^Exponentiation

31. with Microsoft Office 2007 Introductory, 3e© 2010 Pearson Education, Inc. Publishing as Prentice Hall31 Relative cell references: –Refer to cells by their position in relation to the cell containing the formula –Adjust when a formula is copied Absolute cell references: –Refer to cells by their fixed position in the worksheet –Make no adjustments Construct Formulas for Mathematical Operations

32. with Microsoft Office 2007 Introductory, 3e© 2010 Pearson Education, Inc. Publishing as Prentice Hall32 Format Percentages and Move Formulas

33. with Microsoft Office 2007 Introductory, 3e© 2010 Pearson Education, Inc. Publishing as Prentice Hall33 Create a Pie Chart and a Chart Sheet

34. with Microsoft Office 2007 Introductory, 3e© 2010 Pearson Education, Inc. Publishing as Prentice Hall34 Use the Excel Help System The Help system provides information about Excel’s features. The Help system displays step-by- step instructions for performing many tasks.

35. with Microsoft Office 2007 Introductory, 3e© 2010 Pearson Education, Inc. Publishing as Prentice Hall35 Covered Objectives Create, Save, and Navigate in an Excel Workbook Enter and Edit Data in a Worksheet Construct and Copy Formulas, Use the Sum Function, and Edit Cells Format Data, Cells, and Worksheets

36. with Microsoft Office 2007 Introductory, 3e© 2010 Pearson Education, Inc. Publishing as Prentice Hall36 Covered Objectives Close and Reopen a Workbook Chart Data Use Page Layout View, Prepare a Worksheet for Printing, and Close Excel Design a Worksheet

37. with Microsoft Office 2007 Introductory, 3e© 2010 Pearson Education, Inc. Publishing as Prentice Hall37 Covered Objectives Construct Formulas for Mathematical Operations Format Percentages and Move Formulas Create a Pie Chart and a Chart Sheet Use the Excel Help System

38. with Microsoft Office 2007 Introductory, 3e© 2010 Pearson Education, Inc. Publishing as Prentice Hall38 All rights reserved. No part of this publication may be reproduced, stored in a retrieval system, or transmitted, in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission of the publisher. Printed in the United States of America. Copyright © 2010 Pearson Education, Inc. Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall