1. The Crane Student Association

2. What is the purpose of Robert’s Rules?  Robert’s Rules of Order are used to ensure the smooth running of meetings  The CSA constitution states that meetings will be run using Robert’s Rules of Order  Robert’s Rules of Order states that groups may adapt them to fit the group’s individual needs  Here is how CSA adopts them:

3. Format of CSA Meetings  Call to Order  Attendance  Guest Speakers  Officer Reports  Area Reports  Old Business  New Business  Open Forum  Adjournment

4.  All discussion must be directed toward the chair  This is to prevent tensions between individual assembly members  Directing discussion toward the chair prevents discussion between members

5. Old/New Business  The chair (Treasurer) brings forth the bill  The speaker speaks on behalf of the bill  Questions for the speaker The chair will call on individuals with questions The speaker or chair may answer questions  Discussion on the bill Points on why the bill has/does not have merit

6. Points of Inquiry and Information  Used to interrupt the process You do not need to raise your hand to say “Point of inquiry” or “Point of information” Point of Inquiry: Asking a question related to the bill being discussed ○ The chair will answer a point of inquiry or yield to the speaker Point of Information: Offering or clarifying information related to the bill being discussed The chair must recognize the member before s/he can continue with his/her point Anytime a member says “Point of _____” talking stops.

7. Point of Personal Privilege  Used when you have to leave the meeting early Class, rehearsal, concert, etc. Must raise hand and be called on by the chair Must be approved by an E-Board member Talk to the chair (Treasurer) before the meeting begins to give notice

8. Point of Order  When a member says “Point of order” the room must become silent  Used when Robert’s Rules are being misused and to bring order to chaos

9. Motions  Occur during discussion  “I move to…”  Motions require a second  A motion that does not get seconded within a short amount of time dies and discussion is resumed  Approving the minutes “I move to approve last meeting’s minutes.” Requires a second If there is a discrepancy, call “Discussion” ○ “I move to amend the minutes to read…”  Some motions require a majority vote to pass “I move to raise/lower the bill to read….” “I move to table the bill” A simple “Aye/Nay” will be used; If the vote is close, it will be put to a hand vote (split)

10. Voting  Approving minutes only requires a second  Approving an amendment to a bill requires a majority voice vote (Aye/Nay)  Motion to Vote Voice vote to begin voting process (All those in favor of voting) Hand votes are blind to prevent discrimination and tension between representatives Bills require a simple majority to pass

11. Yielding  The chair (Treasurer) has the floor until s/he calls on another person, at which time that person has the floor  The person can yield to another assembly member for further discussion  The person can yield back to the chair if s/he does not want to yield to another assembly member  Three people can speak before the floor is returned to the chair

12. Questions?