1. How to Become a BuyBoard Vendor and What Are the Benefits

2. Cooperative Overview What is the BuyBoard?  Answer……..The BuyBoard is the combination of The National Purchasing Cooperative and an Internet purchasing application.  The Cooperative provides the legal mechanism utilizing Interlocal Agreements for entities to purchase goods and services jointly  The BuyBoard provides the mechanism to share contract data via the Internet and automate the purchasing process

3. Cooperative Overview  Legal Name: The National Purchasing Cooperative  Created by 4 school systems – 2 located in Maryland and 2 in Rhode Island  Governed by an 8 member Board of Trustees  Sponsored by National School Board Association and the Missouri School Boards’ Association in addition to other state school board associations  All contracts are competitively procured according to State of Texas procurement laws.  All contracts are awarded by the Cooperative Board of Trustees

4. Cooperative Purchasing  Procurement Process  www.vendor.buyboard.com  Public Advertisement  Notifications of RFP sent to registered vendors  Sealed response to proposal  Tabulation / Evaluation / Recommendation  Board of Trustee Meeting  Award letters  Non-award letters  Contract upload  Contract start

5. Cooperative Purchasing BuyBoard Request For Quote (RFQ) Member BenefitVendor Benefit All Electronic (online) No Advertising / Mailing CostsNo Mailing Costs Faster Response TimeFaster Turn Around Pre-screened vendorsConfidential Auto Tabulate / AwardPricing History

6. Cooperative Purchasing 1. O btain quote from BuyBoard vendor 2. Purchase order made out to vendor 3.Fax or email PO to the BuyBoard (fax 800-211-5454 or info@buyboard.com) 4.Products delivered and invoiced by vendor 5.Payment made to vendor **OR** 1. Place order with vendor directly 2. Fax or email PO to BuyBoard noting “RECORD ONLY” 3. Products delivered and invoiced by vendor 4. Payment made to vendor

7. Cooperative Purchasing  Service Fee  All vendors, except those with contracts for transportation items, pay a 2% BuyBoard fee. This fee is based on orders processed in the BuyBoard system.  Monthly Invoicing & Adjustments  Invoices report all orders processed in a billing period  Statements report all unpaid items during contract term  Payment is not required until the vendor has been paid  Vendors and members can request adjustments

8. Cooperative Purchasing  Not a contract for Life  Annual term agreement with options for renewal  Contract term is generally 3 years total  Reporting purchases  Members and Vendors have a responsibility to report orders processed using BuyBoard contracts.  Renewal is based on the following factors  Annual amount of business  Performance delivery  Best value to membership

9. Cooperative Marketing  Conferences, Conventions, & Trade Shows  Marketing Materials  Logos, brochures, stickers for catalogs/price sheets, vendor signs, member mailing lists

10. Cooperative Value  Vendor Benefits  Streamline and focus the selling efforts  Reduce individual bid responses  Member ability to choose your company  Increase business opportunities  Member Benefits  Compliance with state procurement requirements  Competitive pricing  Reduced procurement cycle  Saves administrative time and cost  Vendor selection and choice

11. Marketplace Today  Competition on contracts – advantage/disadvantage  Develop a path to offer your company  More contract buying equals less bidding  Opportunities are gone before the street is aware  Members are looking for contracts with top flight companies Question – Do you have a BuyBoard contract?

12. Marketplace Today What are Coop Members looking for?  A legal pathway to purchase that saves time and money  A trusted and transparent source for legally awarded contracts  Quality products, equipment, and services  Companies who can perform and deliver  Options and choices  Companies who understand why they are a part cooperative purchasing program Answer- Yes, and let me tell you about it.

13. Vendor Registration  Any potential vendors can self-register to receive email notices of proposals. BuyBoard actively solicits vendors in each participating state including Missouri.  A link to “New Supplier/Vendor Registration” is available at buyboard.com and vendor.buyboard.com  Vendor database is used to send notices to vendors via e-mail regarding all proposals  Other information available at vendor.buyboard.com includes  Proposal Tabulations  New Vendor FAQ  Membership List  Contract Expiration Schedule  Current Vendor List

14. BuyBoard Contacts Internet Address: www.buyboard.com Phone: 1.800.695.2919 Email: info@buyboard.com Vendor Registration: www.vendor.buyboard.com