1. RFP: MarketPlace Catalog and eInvoicing Solution Attachment 4
Integration Information

2. eInvoicing Procure to Pay Vision PRELIMINARY Requisition to PO
Invoice to Pay
BSC approval
Budget check and issue PO
Issue PO change notice
Matching and budget check
Fiscal officer approval (BSC)
Start
PO receiving and matching
OSC approval
Create requisition
Agency approvals
SFS
SFS integration required
Select marketplace/ catalog
Update chartfields
Data entry/transfer
Payment disbursement
End
SFS integration required
Direct entry
PDF
EDI, XML
Search items from catalog
Check-out
Pay by p-card
Distribute PO/change notice
e-invoice creation/ capture
eCatalog and eInvoice
Review and select supplier and items
Invoice data feed to SFS (longer term)
End
Supplier PO flip
Research worklist
Agency approval
Research worklist
SFS integration required
Data capture (short term)
Validation with SFS master data (longer term)
ECM workflow
Scan invoice
OCR/ICR
FileNet repository
Receive paper invoice
/eFax
ECM workflow
SOURCE: ITS, IBM, NYSPro discussions

3. eInvoicing High-Level eInvoicing Process
Suppliers can receive POs and submit invoices in various electronic formats to the State via Cloud technology.
Supplier Portal
Suppliers
EDI, XML, cXML
Integrated Suppliers
PO Flip
Portal Suppliers
, Fax
Manual Suppliers
PO Dispatching
eInvoicing
SFS sends the following information to the provider system to maintain data continuity:
Vendor Information (State Vendor ID, Vendor Name, etc.)
Contract Numbers
Purchase Order Numbers

4. Procurement Transformation
High-Level Process Integration
Various types of catalogs can be hosted on the Marketplace Site. Users can shop the site from SFS or directly via Cloud technology.
Local governments will have the ability to shop, settle with a P-Card, or export a shopping list.
Future phases may include allowing localities to post their catalogs on the State MarketPlace Site.
Supplier Data Sources
Supplier Catalogs
Supplier Punchout
NYS
Marketplace
SFS sends the following information to the provider system to maintain data continuity:
Vendor Information (State Vendor ID, Vendor Name, etc.)
Contract Numbers
Warehoused Items