1. Corporate Services Finance & Systems Presenter:Anne Shrubshall Date:21 September 2007

2. Outline of presentation Background and initial steps Why do we need a Finance & Systems team? Finance Systems Administration and communication Next steps Any questions

3. Background Formation of Corporate Services: Creation of large, complex service Management of £40m annual budget How can we: Improve operational efficiency? Develop the level of business planning? Improve the quality and integration of our business systems?

4. Initial steps General review across Corporate Services of current activities associated with finance and systems Established working group Identified key objectives

5. Members of group Simon MalloyHS Andrew GeorgeHS Anne ShrubshallFinance Debbie BrettFinance Jeremy ChildFinance Jane McCartneyB&E Andy FrySports Office

6. Why do we need a Finance & Systems team? To relieve individual service managers of the distraction of financial management and to enable them to focus on the prime objective of service delivery

7. What do we hope to achieve? To provide within Corporate Services: An integrated system support network Quality financial information Additional cover and support

8. What do we hope to achieve? To develop within Corporate Services: Increased efficiency by eliminating duplication A co-ordinated approach to web-based communication Improved processes and procedures

9. Finance & Systems team Finance Services Buildings & Estates Sports Office Hospitality Services Senior Management Business Services INFORMATION SYSTEMS PROCESSES ADVICE

10. Finance To maintain a distinction between: University “stewardship” and financial support functions Corporate Services own financial administration

11. Finance activities covered Transaction processing Payments, sales invoicing, cash Accounting Budgets, monitoring, forecasts Financial planning and modelling Delivery of financial training

12. Systems Activities in relation to any system used operationally by Corporate Services System administration System development System implementation

13. Administration & Communication Co-ordination of web-development and maintenance Business systems analysis and co- ordination ie identify and apply best practice across Corporate Services

14. Next steps Appointment of Business Services Manager Transfer of existing HS finance team and any other relevant staff Assessment of activities in other services Begin to “join up” our thinking

15. Any questions?