2. Introducing Vulindlela

3. South African Situation Estimated Expenditure 2001/02 – R258,3 Bil

4. South African Situation 73% 3% 9% 15% African Asian Coloured White Personnel Distribution: 1,061,527

5. National Government ( 33 Ministries/Departments) Provicial Government ( 9 Provinces ) HEAL AGRI FIN HEALFINAGRI - Departmental Structure - HEAL AGRI FIN HEAL AGRI FIN South African Situation

6. Before

7. Programme r A few days later... A few days later... Pains

8. Toolate!!

9. Finance Personnel Stock control

10. OTHER SYSTEMS PERSAL FMS / BAS “VULINDLELA” MINISTER NATIONAL TREASURY PROVINCES DEPARTMENTS 10/8 7/8 10TH?

11. System Pains Cannot Provide Consolidated View Trends – Comparisons - Exceptions Not Reconciled Not Timeous - outdated Summarisations Not Flexible Ability to Drill Down Different Views not Possible No Transparency No Audit Trail

12. Business Pains No Transparency No Audit Trail No Standardisation (Chart of Accounts) Late Closure of Books

13. BAS FMS WALKERNEWFINPOLFIN PARLMNT PASTELSANDF Db2 IBM3290 Dms2 BURROUGHS ADABAS IBM3290 DOS PC ADABAS UNIX BTrieve PC ADABAS IBM3290 IMS IBM3290 FINANCIAL Different Accounting systems Different Databases Different Platforms Different Bureaus Different Operating Systems

14. PERSONNEL Different systems Different Bureaus PERSOL PERSAL

15. Same Code – Different meaning CODEDescription 001Department of Agriculture 001Correctional Services 001 Education 001 Tertiary Education

16. Different Code – Same meaning CODEDescription 003Department of Agriculture 007Dept of Agriculture 04501 Department of Agriculture 0091 Department of Agriculture

17. Lack of Standardisation CODEDescription 001Department of Agriculture 001Dept of Agriculture 001 Agriculture 001 Dept Landbou 001 Department of Agri

18. Obj 1 Obj2 Obj3 Obj4 Obj5 Obj6 Program Sub-Program Element Activity Dept.1 Program Sub-Program Element Activity Dept.2 Program Sub-Program Element Activity Dept.3 Mapping Process

19. Obj1 Obj2 Obj3 Obj4 Obj5 Obj6 Program Sub-Program Element Activity Dept.1 Program Sub-Program Element Activity Dept.2 Program Sub-Program Element Activity Dept.3 Mapping Process

20. Picking out the Odd Pieces Voted Funds Grants Donor Funds Trading Accounts Recoverable Expenses Other Funds Projects

21. South African Situation After

22. Strong Identity

23. ‘A FINANCIALLY INFORMED MANAGEMENT TEAM‘ VISION STATEMENT

24. ‘We collect and manage data to deliver useful, integrated information that supports financial management within government.’ THE MISSION OF ‘VULINDLELA’

25. PERSAL FMS BAS LOGIS EXTERNAL SYSTEMS “GRAP”; IT Strategy; Information Requirements TENDER 2001 2003 Decision on Standard solutions EAS Strategic Direction Migration Plan WEB Call centre 012 672 1881

26. Data warehousing environment. Multiplicity of leading edge technologies pushed to the limit. Highly responsive and business orientated About Vulindlela

27. Information Strategy Working Group (ISWG) Membership: –Accountant General –DPSA –SARB –Statistics SA –NT –Provincial Representation The Information Strategy Working Group represents the interests of all clients of the Vulindlela database.

28. Project started 1997 with one Consultant Executive sponsor – Accountant General Project Manager- Deputy Director Current Team - 65 Consultants of differing Skills Base Target Client Base- Asst Director upwards (17 000) Annual Costs- R13 Mil Project Team Statistics

29. Small, highly focused implementation projects Each increment must be: –Large enough to have an identifiable business impact –Small enough to be manageable and delivered quickly Implementation Approach

30. Operational Systems Operational Tactical Strategic Management Information Needs

31. Public Finance Management Act Let the managers manage, but hold them accountable – Introduction of financial management Consolidated financial statements required based on “GRAP” The “government reporting entity” includes: –Departments –Trading entities –Public entities in ownership control (excluding for example higher education institutions) –Government business enterprises –Constitutional institutions

32. Reporting by Accounting Officers Annual financial statements –GRAP : Accounting Standards Board –Audit requirements –Timing requirements Annual report (including performance) Monthly reporting - “Early Warning System”

33. Finance Personnel Logistics

34. Configuration Management

35. Vulindlela - Benefits - Consolidated accounts - Better Cash flow Management - Reduction in Taxation - Reduction in Loan Interest - Facilitate Investigations (Micro Lenders, Ghosts, Forensic) - GFS Compliant - Tranparency and Trustworthy - Current and Comprehensive Analysis

36. The Way Forward

37. The End No, The Beginning !