1. Sustainability Planning Team Leaders Training Fort Drum, NY 5 November 2008 1

2. Agenda Introductions Sustainability - What is it & Why are We doing it The Strategic Sustainability Planning Process Results from Preplanning step at FT Drum Practical Exercise Workshop Roles and Responsibilities Goal Setting Workshop Action Planning Workshop, Meetings 2

3. The Threat Urban Growth Air Quality Noise Demands for Airspace Decreased access to resources Increased costs Work-arounds Endangered Species Encroachment Lost productivity UXO Frequency encroachment SROC Concerns READINESS Source: SECDEF Senior Readiness Oversight Council Report to Congress 2001 3

4. 4 engaging stakeholders at all levels. An integrated strategy... …linking objectives to resources,. …with defined end state... The Solution

5. 5 Sustainability is… “Sustainability is a national security imperative in a world of decreasing natural resources and increasing demand. The Army is building green, buying green, and going green in order to ensure that Soldiers have the resources they need to accomplish their mission in the United States and globally.” - Secretary of the U.S. Army, Mr. Pete Geren. From STAND-TO! Edition: October 09, 2007

6. 6 Army Initiatives & Tools  Army Sustainability Committee  Army Energy Security Task Force  Army Energy & Water Campaign Plan  Army Compatible Use Buffers (ACUB)  Sustainable Range Program (SRP)  Installation Sustainability Planning  Success story database  ACSIM sustainability website – http://www.sustainability.army.mil/

7. 7 Goals  Foster a sustainability ethic  Strengthen Army operations  Meet test, training, & mission requirements  Minimize impacts & total ownership costs  Enhance well-being  Drive innovation “Triple Bottom Line – Plus”– Mission, Environment, Community + Economy Sustainability Defined A sustainable Army simultaneously:  meets current as well as future mission requirements worldwide  safeguards human health  improves quality of life, &  enhances the natural environment Army Strategy for the Environment

8. 8 A Sustainable Installation... Optimizes military mission Provides for the well-being of soldiers and families – Great Facilities – Strong cultural/community services Has a mutually-beneficial relationship with the local community Is life-cycle cost-effective to operate Systematically decreases its dependence: – on fossil fuels and mining; – on non-biodegradable and toxic compounds; Does not use resources faster than nature can regenerate them; Operates within its “fair share” of earth’s resources

9. Strategic Planning for Sustainability IMCOM “ABCDEF” Model Action Plans (D) Goal-Setting (ABC) Continuous Improvement (EF) Pre-planning (Start) WHERE WE WANT TO BE G Get Better HOW WE GET THERE FINALIZE PLAN The Process

10. Jackson White Sands Missile Testing Center Fort Hood Pine Bluff Ars McAlester AAP Red River AD Lone Star AAP Camp Stanley Storage Actv Louisiana AAP Fort Sam Houston Corpus Christi AD Presidio of Monterey Fort Irwin Yuma Proving Ground Riverbank AAP Sierra Army Depot Hawthorne AD Fort Hunter Liggett (USAR) Parks RFTA (USAR) Natick R&D Ctr Devens RFTA (USAR) Fort McPherson Fort Gordon Fort Stewart Hunter Army Airfield Fort Benning Ft. Gillem Mississippi AAP Fort Bragg MOT Sunny Point Redstone Arsenal Holston AAP Milan AAP Blue Grass AD Detroit Ars USAG Selfridge Fort Leavenworth Kansas AAP Lake City AAP Dugway Proving Ground Pueblo Depot Fort Carson Tooele AD Deseret Chem Depot Yakima Training Center Umatilla Chem Depot USAG Miami Moffett Field RFTA (USAR) Fort Monmouth Picatinny Arsenal Watervliet Ars Ft. Hamilton West Point Fort Belvoir Fort Story Ft. AP Hill Radford AAP Letterkenny AD Carlisle Barracks Fort McNair Ft. Meade Fort Myer Walter Reed Ft Detrick Tobyhanna Army Depot Adelphi Lab Ctr Scranton AAP Lewis Carson Hood Polk Campbell Bragg Benning RuckerStewart / HAAF Eustis Knox Lima Army Tank Plt Iowa AAP Rock Island Arsenal Anniston AD AP Hill PA ANG USAG Wiesbaden Installation Sustainability Planning Letterkenny AD Detrick CA ANG USAG Baumholder USAG Hawaii Drum Irwin Bliss Radford Redstone FT Greely USAG Japan Huachuca Riley USMA Sill Installations with completed Sustainability Plans Installations in sustainability planning process Installations proposed for FY09 planning MN ANG FT Wainwright 10

11. Strategic planning is really about… “Organizational alignment” in other words, Everyone focused on the same priorities. 11

12. Strategic Planning for Installation Sustainability Systems Acquisition Logistics Support Doctrine & Planning Force Structure & Readiness Operations & Training Facilities & Infrastructure Industrial Operations Base Operations Health & Medical Transportation Mobilization & Deployment RDT&E Public Affairs 12

13. (Some) Pieces of the Puzzle General Overview Strategic Plan Sustainability Planning Management Systems ESC EMS SRS QMB Program Managers Project Managers HQ Guidance and Mission Action Plans Real Property Master Plan MCA Program Energy Conservation Plan Sustainable Range Plan Range Development Plan ITAM Land Management Plans Force Protection Plans Communication Plans Workforce Development/Training Plans Transportation Plans Plans, Plans, Plans,… 13

14. Preplanning Session Results (Sustainability Pre-Planning Workshop Results Briefing) 14

15. Practical Exercise “Quick Win” Projects 15

16. “Triple Bottom Line – Plus” Mission, Environment, Community + Cost 16

17. Sustainability Quick-Win Project Description Title: Description: Challenge Supported: Timeframe: Lead/Assist Organizations: Benefits to Mission: Benefits to Community: Benefits to Environment: Dollars and manpower needed: Dollars and manpower costs saved: 17

18. Sustainability Quick-Win Project Description Title: Mattress Recycling Description: Reduce waste, overflowing landfills require additional land that could be used for other purposes Challenge Supported: Strengthening Partnerships with North Country Communities and protect environment Timeframe: FY10, Q3 Lead/Assist Organizations: PAIO, JCIDA, DPW Benefits to Mission: Protects and enhances environment, win-win for north country communities & FT Drum, generate revenue for put back into communities Benefits to Community: Reduces waste & less landfill usage, potential job opportunity Benefits to Environment: keeps open space from converting to a landfill Dollars and manpower needed: JCIDA small $ grants, experts form university partners, recycle partners in PW Dollars and manpower costs saved: Recycle costs, increase revenue 18

19. Sustainability Quick-Win Project Description Title: ONE (Orientation for New Employees) Description: Formalize orientation for new employees to include an employee handbook Challenge Supported: Strategic Human Capital Plan – Develop the Workforce Timeframe: 3 Months Lead/Assist Organizations: CPAC, assisted by PAI, PW, DHR Benefits to Mission: Employees all start on the same sheet of music upon inprocessing. Favorable impression of Fort Drum as an employer Benefits to Community: Better informed employee = better community service Benefits to Environment: Reduced vehicle emissions (employees don’t have to drive around looking for information) Dollars and manpower needed: Minimal – PAT Team = 8 members (X manhours); cost of printed material Dollars and manpower costs saved: Cost avoidance = manhours saved by employees not having to search out info. Fuel costs to new employees 19

20. Sustainability Quick-Win Project Description Title: Reduce Inventories (CIF) Description: Adjust stockage OBJS down to safe levels that permit us to satisfy customer demands. Divest of excess. Challenge Supported: Logistics Timeframe: FY09 Lead/Assist Organizations: LSE/G4/CMO AMC/DA G4 Benefits to Mission: reduce warehouse footprint/reduce SF required/consolidate stocks into fewer locations, reduce labor costs required for inventories. Benefits to Community: less warehouse space required to support CIF frees up resources to support other activities/requirements Benefits to Environment: less vehicle traffic between warehouses, lower facility energy costs Dollars and manpower needed: No additional – end state may have/should have lower manpower costs Dollars and manpower costs saved: Facility and manpower costs should be lower 20

21. Sustainability Quick-Win Project Description Title: Shut down WWII and Rear Detachment facilities Description: Shut down WWII and Rear Detachment facilities Challenge Supported: Sustain infrastructure, reduce carbon footprint, secure energy for other needs Timeframe: Now Lead/Assist Organizations: PW Real Property & Shops Benefits to Mission: Collocated operations, better facility utilization, WWII facilities are no good. Benefits to Community: Enhanced C2, renovate vacant buildings Benefits to Environment: Reduced energy consumption Dollars and manpower needed: Minimal Dollars and manpower costs saved: $100K/year 21

22. Sustainability Quick-Win Project Description Title: Brick making machine to build adobe/brick structures for live fire ranges Description: Replace current plywood structures with brick/clay block structures to replicate third world facades & facilities Challenge Supported: Provide realistic facilities for live fire exercises that replicate third world structures (i.e. Afghanistan, Iraq) Timeframe: Complete during current FY Lead/Assist Organizations: DPTMS, DOC Benefits to Mission: Provides improved training venue Benefits to Community: N/A Benefits to Environment: Material is natural, reduces waste material, is reusable Dollars and manpower needed: $93K for machine, 1 gallon diesel per 340 blocks per hour, and 1 operator Dollars and manpower costs saved: Reduced repair and rebuild time of structures for live fire ranges 22

23. Sustainability Quick-Win Project Description Title: Alternate work schedule Description: Expand and promote existing programs. Goals/Objectives Supported: 4.3 Promote Utilization of Readily Available Flexibilities and Incentives; also 1.2 and 3.1 Timeframe: End of first quarter FY09 Lead/Assist Organizations: Lead – DCSP; Assist – CPAC, Command Benefits to Mission: Staffing flexibility; morale; improved customer service; reduced costs associated with leave Benefits to Community: Decreased traffic congestion; increased community involvement Benefits to Environment: Reduced car emissions Dollars and manpower needed: minimal dollars (promotion); minimal, no hires Dollars and manpower costs saved: possible overtime cost savings; possible recruiting cost savings Workforce Team 23

24. Sustainability Quick-Win Project Description Title: Fort Detrick On-Line Guide to Employment Description: Publicize, market, and promote this resource Goals/Objectives Supported: 3.1 Identify Strategic Initiatives; 1.1 Timeframe: End of first quarter FY09 Lead/Assist Organizations: DCSP, CPAC, PAO, FMWR, FC Workforce Services, FDBDO, Fort Detrick Alliance Benefits to Mission: Expanded recruitment pool Benefits to Community: Live here, work here – expanded visibility to FD opportunities Benefits to Environment: Less traffic and pollution from commuting Dollars and manpower needed: Minimal dollars (promotion); minimal, no hires Dollars and manpower costs saved: Capitalize on shared cost initiative Workforce Team 24

25. Sustainability Quick-Win Project Description Title: Administrative Correspondence for USAG, Ft. Detrick Description: Establish policy that requires USAG to duplex print; reset margins to ½ inch for internal correspondence, decrease print size from 12 pt to 10 pt; and use email as official correspondence eliminating need for hard copy documents Goals/Objectives Supported: Goal 3, Improve coordination of Continual Process Improvement Timeframe: Year end FY09 Lead/Assist Organizations: Admin Office (Office of the CDR) Benefits to Mission: Decrease amount of paper used; decrease amount of file space required, decrease amount of waste in recycling Benefits to Community: Less items in waste stream Benefits to Environment: Minimize use of scarce resources to generate end products Dollars and manpower needed: minimal Dollars and manpower costs saved: Supply $$ should decrease because fewer supplies purchased Business Practices 25

26. Sustainability Quick-Win Project Description Title: “Maximize Green Buying” Description: Complete the installation green procurement plan, obtain GC, DOC and CG approval. Roll out the approved plan to all key procurement personnel (includes but may not be limited to garrison and mission partners purchase card holders, buyers, contracting specialists, specification writers, and approving officials). Includes implementation and initial training. Goals/Objectives Supported: Goals 1 and 4, Timely and Efficient Procurement Process Timeframe: By end of FY2009 Lead/Assist Organizations: Environmental supported by Contracting Benefits to Mission: Ensure compliance with green procurement requirements. Benefits to Community: Fort Detrick would be purchasing more environmentally sound products, therefore decreasing exposures and harmful effects on the environment Benefits to Environment: Fort Detrick would be purchasing more environmentally sound products, therefore decreasing exposures and harmful effects on the environment Dollars and manpower needed: One to two hours of training for all key procurement personnel. Dollars and manpower costs saved: Savings not realized immediately. Potential longer-term savings as a result of implementation Business Practices 26

27. Sustainability Quick-Win Project Description Title: Army Suggestion Process and Energy Savings Contest Description: Conduct energy savings competition with cash and non-cash prizes for suggesters who will be encouraged to use Ft. Detrick’s Suggestion Program (e.g. prizes for adopted energy saving ideas) Goals/Objectives Supported: Goal 3, Improve Coordination of Continual Process Improvement. Timeframe: FY-09 3 rd Quarter Lead/Assist Organizations: Lead – DRM; Assist – Environmental Office Benefits to Mission: Reduce Fort Detrick’s annual outlay of energy costs Benefits to Community: Energy reductions will result in less drain on natural resources for the present and future generations Benefits to Environment: Energy reductions will result in less drain on natural resources for the present and future generations Dollars and manpower needed: Dollars and manpower costs saved: Business Practices 27

28. Sustainability Quick-Win Project Description Title: Solar Street Lighting Demo Description: Ft Detrick-owned street lighting demo in DIS parking lot Goals/Objectives Supported: Goal 2.3 (alternative electric energy) Timeframe: FY09 Lead/Assist Organizations: DIS Engineering Benefits to Mission: Cost-savings, freeing up utility $ for other mission use Benefits to Community: reduced demand on community grid Benefits to Environment: smaller carbon footprint Dollars & manpower needed: $44K Dollars & manpower cost avoidance: $2.2K/year Infrastructure & Utilities Team 28

29. Sustainability Quick-Win Project Description Title: Solar Heating for Indoor Pool Description: Solar indoor swimming pool heating (Bldg 1507); will offset the natural gas usage by providing solar power to heat the pool Goals/Objectives Supported: Goal 2.3 (alternative electric energy) Timeframe: FY09 Lead/Assist Organizations: DIS (Engineering) Benefits to Mission: Cost-savings, freeing up utility $ for other mission use Benefits to Community: reduced demand on community grid Benefits to Environment: smaller carbon footprint Dollars & manpower needed: $102K Dollars & manpower cost savings: $32.5K/year Infrastructure & Utilities Team 29

30. Sustainability Quick-Win Project Description Title: Reduce vehicle emissions Description: Replace existing Daihatsu mini utility vehicles with electric vehicles. Goals/Objectives Supported: Goal 1, Zero Vehicle Emissions, supports three of the four objectives. Timeframe: Ten mini utility vehicles replaced by end of FY09. Lead/Assist Organizations: Support Services Division Benefits to Mission: Improved reliability, increased flexibility of new vehicles compared to existing. Benefits to Community: Reduced risk to operators. Local vendor possible. Benefits to Environment: Reduced/eliminated air emissions. No petroleum fuel use. Dollars and manpower needed: $200,000 (FY09 UFR) Dollars and manpower costs saved: TBD – will result from reduced O&M costs (fuel use maintenance, ??). Potential labor hours savings due to enhanced capabilities (road legal) Services Team 30

31. Solar Heating at Fort Drum 50 SolarWall heating systems installed on 27 buildings Oct 06 to Oct 08 110,000 square feet (10,220 m2) of solar panels 300,000 cfm (510,000 m3/h) of air heated with 99 fans 4 MW of thermal energy capacity Cost of $ 3.4 M Projected fuels savings of 44 billion BTU/h (46,000 GJ) per year 2,000 tons of CO2 displacement per year Military’s Largest Concentration of Solar Heated Buildings 31

32. Roles & Responsibilities 32

33. 33 Take permanent role in determining/recruiting team members Help facilitator keep team focused during Workshop Help Commander choose final goals at Workshop Participate / contribute ideas, opinions, etc. Lead follow-on strategic planning meetings Team Leader’s Role

34. 34 Contribute ideas/technical expertise at Workshop and follow-on team meetings Do specific planning tasks requested by team leader Communicate relevant plan elements back to organizational leadership and staff Execute relevant plan objectives Report back to team leader on progress towards objectives Team Member’s Role

35. 35 Help team establish ground rules Build teamwork / full participation /consensus Get team to identify THEIR desired results Keep team active, balanced, focused & on-time Facilitator’s Role

36. 36 Capture and summarize team members’ ideas Prepare team PowerPoint presentations at Workshop Document team results at end of Workshop Recorder’s Role

37. 37 Keep Team on time during the Workshop: Watch Your Watch Enforce Rules for Breaks Reconvene Team at the End of a Break Consider Using the 50/10 Rule … Work for 50 Minutes then Break for 10 Give Team Five & One Minute Warnings Be Tough on Time Timekeeper’s Role

38. 38 No Bad Ideas (emphasize “yes, and …” discourage “no but …”) Respect Each Other’s Ideas Go for Good not Perfect First Names Only - Check Titles at the Door Actively Participate - Listen More than You Talk Seek Consensus Consensus means we all understand and can live with a position Survey with “thumbs” to gain consensus Example Ground Rules

39. Strategic Planning for Sustainability IMCOM “ABCDEF” Model Action Plan (D) Goal-Setting (ABC) 6-9 Jan 09 Continuous Improvement (EF) Pre-planning (Start) 23-24 Jul 08 WHERE WE WANT TO BE G Get Better HOW WE GET THERE

40. “A,B,C” - The Goal-Setting Workshop Content – Executive session to energize senior stakeholders – Work session to further refine long-term threats to mission, community and environment that result from core activities – Work session for to develop initial long-range goals – Participants and CDR select goals that comprise the vision for installation’s future – List of first projects Participants – Required Participants CDR – Master of Ceremony (MC) Core team members – Invite Other Participants Senior Leadership Invited community members Other installations, headquarters – Facilitators and Subject Experts Deliverables – A set of 25-year goals – List of initial activities – Each goal assigned to a Core Team and Documented in an After Action Report (AAR) 40

41. Goal Setting Agenda Tuesday, 6 Jan 0730-0800Registration, coffee, breakfast 0800-0840Workshop Opening: Administrative Remarks Workshop Overview Commander’s Welcome 0840-0900Ms. Karen Baker, IMCOM (Invited) 0900-1000Keynote Speaker: Mr. Paul Wirt; Chief, EMO; FT Bragg 1000-1015Break 1015-1115Big Mo, Big Bro, Let's Go 1115-1130Instructions for Afternoon Team Break-out Sessions 1130-1245Lunch 1245-1630Team Sessions 41

42. Goal Setting Agenda Wednesday, 7 Jan 0730-0800Registration, coffee, breakfast 0800-1200Team Goal Setting Sessions (final schedule of morning and afternoon team sessions subject to change) » Training Enablers » Communities » Human Capital 1200-1600Team Goal Setting Sessions (final schedule of morning and afternoon team sessions subject to change) » Logistics » Infrastructure and Utilities 42

43. Goal Setting Agenda Thursday, 8 Dec 0730-0800Registration, coffee, breakfast 0800-0930Team Goal Setting Sessions 0930-1000Break and Teams Move to Plenary Briefing Room 1000-1045Presentation of Initial Goals to Garrison Commander 1045-1100Attendees Vote for Final Goals 1100-1330 Extended Lunch Break Main Body of Participants 1100-1230 Final Goals Selections – Wall Walk Selected Participants Garrison CDR, Deputy CDR, Champions, Team Leaders, PAIO Staff, Facilitators 1230-1330 Working Lunch Prepare Guidance for Teams to Finalize Goals Champions, Team Leaders, PAIO Staff, Facilitators 1330-1600Team Sessions Final Directions Provided to Teams, develop Final Goals 43

44. Goal Setting Agenda Friday, 9 Dec 0730-0800Registration, coffee, breakfast 0800-0900 Team Sessions, prepare presentations of Final Goals 0900-0930Break and Teams Move to Plenary Briefing Room 0930-1030Presentation of Final Goals to Command Group 1030 – 1100Description of Next Steps and Concluding Remarks 1100 Conference Adjourns 44

45. USAG Baumholder Goals Provide State-of-the-Art facilities to support current and future unit readiness requirements. Well-zoned Garrison (residential, commercial and mission) that provide maximum accessibility for Soldiers and Families. Effectively and efficiently use onsite resources, automation and other offsite (CONUS) and OCONUS options. A zero-footprint installation in terms of energy, water, land use, consumption of materials, transportation fuels, and waste/emissions. Establish, strengthen and maintain strategic partnerships with appropriate stakeholders to ensure the sustainability of USAG Baumholder and the Baumholder community. Strengthen existing strategic partnerships to enhance on-going partnerships. Recruit, train, promote and retain motivated, versatile workforce/teams to provide fully-staffed consistent, high-quality services. 45

46. Military Training: Increase percentage of existing lands available for training to 80% against 2006 baseline (approx 50%). Increase training efficiency and capacity. Develop an objective system of indicators to track quality of life for the Ft Jackson community. Fort Jackson Example Goal 46

47. Fort Benning Example Goal “Capture Full Economic Potential For Energy Efficiency Through The Use Of Innovative And Sustainable Approaches To Energy Acquisition, Management And Consumption” – No net increase in fossil fuel based energy usage through greater efficiency, conservation and alternate sources, without restricting growth – Partner with energy producer to generate cost-effective energy from alternate sources/methods, such as solid waste, biomass, solar, fuel cells. – Eliminate fossil fuel usage in government tactical and non-tactical vehicles and material handling equipment on the installation by 2030 47

48. “D” - Action Planning Workshop Content – Briefing on plan format and strategic planning terms – Review of team challenge and goal(s) – Work sessions to produce a plan with Mid-term Objectives (5-8 years out) with Measures, Targets, supporting Actions and Owners Participants – Core Teams – Strategic Planner – Facilitator for first session Deliverables – initial draft of the 5-year implementation plan 48

49. LAST SLIDE! Questions? See You in January 49

50. Sustainability Quick-Win Project Description Title: Description: Challenge Supported: Timeframe: Lead/Assist Organizations: Benefits to Mission: Benefits to Community: Benefits to Environment: Dollars and manpower needed: Dollars and manpower costs saved: 50

51. Sustainability Quick-Win Project Description Title: Description: Challenge Supported: Timeframe: Lead/Assist Organizations: Benefits to Mission: Benefits to Community: Benefits to Environment: Dollars and manpower needed: Dollars and manpower costs saved: 51

52. Sustainability Quick-Win Project Description Title: Description: Challenge Supported: Timeframe: Lead/Assist Organizations: Benefits to Mission: Benefits to Community: Benefits to Environment: Dollars and manpower needed: Dollars and manpower costs saved: 52

53. Sustainability Quick-Win Project Description Title: Description: Challenge Supported: Timeframe: Lead/Assist Organizations: Benefits to Mission: Benefits to Community: Benefits to Environment: Dollars and manpower needed: Dollars and manpower costs saved: 53

54. Sustainability Quick-Win Project Description Title: Description: Challenge Supported: Timeframe: Lead/Assist Organizations: Benefits to Mission: Benefits to Community: Benefits to Environment: Dollars and manpower needed: Dollars and manpower costs saved: 54