1. T e a c h e r s D i s c o v e r i n g C o m p u t e r s Integrating Technology in the Classroom 3 rd Edition Chapter 3 Application Software Productivity Tools for Educators

2. 2 CHAPTER 3 OBJECTIVES bExplain the role of an operating system and list the main operating systems used on today’s computers bDefine and describe a user interface and a graphical user interface bIdentify the important features of widely used software applications bDescribe the advantages of software suites

3. 3 CHAPTER 3 OBJECTIVES bExplain how to create documents bDiscuss why the use of special needs software is important for K-12 schools bList and describe learning aids and support tools that help you use and learn software applications bExplain how to work with different versions of software applications

4. 4 THE OPERATING SYSTEM bThe Role of the Operating System System Software – consists of programs that control the operations of the computer and its devices Operating system – contains instructions that coordinate all of the activities of the hardware devices in a computer

5. 5 THE OPERATING SYSTEM bUsing Different Operating Systems Microsoft Windows –Windows 98 –Windows 2000 –Windows XP –Windows XP Tablet PC Edition Macintosh Operating System or Mac OS Other Operating Systems –UNIX –Linux

6. 6 APPLICATION SOFTWARE bPrograms designed to perform a specific task As a productivity / business tool Supporting school and professional activities Assisting with graphics and multimedia projects Helping with home and personal activities Facilitating communications

7. 7 APPLICATION SOFTWARE bFive major categories of application software

8. 8 APPLICATION SOFTWARE bStarting a Software Application Desktop –Icons –Buttons Menu –Commands –Submenus

9. 9 APPLICATION SOFTWARE bStarting a Software Application Example: Paint program –Window –Title bar Common elements among operating systems

10. 10

11. 11 APPLICATION SOFTWARE bWorking with Software Applications Document – Piece of work created with an application program and saved on a disk with a unique file name

12. 12 APPLICATION SOFTWARE bWorking with Software Applications Document –Creating –Editing –Formatting –Font size –Font style –Saving –Printing –Dialog box –Voice recognition

13. 13 FORMATTING FEATURES

14. 14 DIALOG BOX

15. 15 VOICE RECOGNITION

16. 16 PRODUCTIVITY SOFTWARE bWord Processing Software Used to create, edit, and format textual documents

17. 17 PRODUCTIVITY SOFTWARE bWord Processing Software Formatting features –Font and font size –Color –Borders –Clip art –Margins –Word wrap –Scrolling

18. 18 PRODUCTIVITY SOFTWARE bWord Processing Software Editing features –Find or search –Replace –Spell checker

19. 19 PRODUCTIVITY SOFTWARE bWord Processing Software Other features –Headers –Footers –Templates –Wizards

20. 20

21. 21 PRODUCTIVITY SOFTWARE bSpreadsheet Software Allows you to organize data in rows and columns, collectively called a worksheet or spreadsheet

22. 22 PRODUCTIVITY SOFTWARE bSpreadsheet Software Spreadsheet organization –Worksheet has up to 256 columns and 65,536 rows –Cell - Intersection of a row and a column –Labels –Values –Formulas

23. 23 PRODUCTIVITY SOFTWARE bSpreadsheet Software Calculations –Formula – Performs calculations on data in the worksheet and displays the results in a cell –Function – A predefined formula that performs common calculations

24. 24 PRODUCTIVITY SOFTWARE bSpreadsheet Software Charts –Graphically illustrates the relationship of numeric data

25. 25 PRODUCTIVITY SOFTWARE bDatabase Software Database – A collection of data organized in a manner that allows access, retrieval, and use of that data Similar to a manual filing system

26. 26 PRODUCTIVITY SOFTWARE bDatabase Software Database Organization –Database file –Records –Fields

27. 27 PRODUCTIVITY SOFTWARE bDatabase Software Developing a database –Determine data that you want to keep track of –Define the fields –Enter the data –Use the database to produce information

28. 28 Microsoft Works field entry screen

29. 29 Data entered into the database

30. 30 PRODUCTIVITY SOFTWARE bPresentation Graphics Software Allows you to create documents called presentations, which are used to communicate ideas, messages, and other information to a group

31. 31 Teachers and students use presentation graphics software to create electronic slides. The slides can be displayed on a computer, projected on a screen, printed and handed out, or made into transparencies.

32. 32 PRODUCTIVITY SOFTWARE bPresentation Graphics Software Predefined formats – define colors and other elements for backgrounds, text, and other items on the slides Various slide layouts Clip art / image gallery Slide sorter

33. 33 Slide Sorter View

34. 34 PRODUCTIVITY SOFTWARE bPresentation Graphics Software Integrating electronic presentations into the classroom –Linear teaching and learning –Students and teachers create presentations –Can link presentations to the Web

35. 35 PRODUCTIVITY SOFTWARE bPersonal Information Managers Software application that includes an appointment calendar, address book, and notepad to help organize appointments and task lists

36. 36 PRODUCTIVITY SOFTWARE bPDA Software Uses vary and include –Personal Productivity and Business –Communications –Medical and Scientific –Travel and Global Positioning –Games and other Entertainment –Multimedia –Education

37. 37 PRODUCTIVITY SOFTWARE bSoftware Suites and Integrated Software Collection of individual application software packages sold as a single package Lower cost Ease of use –Common interface

38. 38 Software Suite Integrated Software Package

39. 39 GRAPHICS AND MULTIMEDIA SOFTWARE bDesktop Publishing Software Allows you to produce sophisticated documents that contain text, graphics, and brilliant colors Page layout – arranging text and graphics in a document

40. 40 Teachers and students use desktop publishing software to lay out school yearbooks and create flyers, certificates, newsletters, and other types of documents

41. 41 GRAPHICS AND MULTIMEDIA SOFTWARE bPaint/Image Editing Software Allows you to create and modify graphics, like those used in DTP documents and Web pages Paint software –Draw pictures, shapes, and other graphics Image editing software –Modify existing graphics Photo-editing software

42. 42 With image editing software, artists can create and modify a variety of graphic images.

43. 43 GRAPHICS AND MULTIMEDIA SOFTWARE bVideo and Audio Editing Software Modify a segment of a video, known as a clip –Add and remove clips Add special effects –Sounds –Banners –Credits

44. 44 GRAPHICS AND MULTIMEDIA SOFTWARE bClip Art/Image Gallery Collection of clip art and photographs Miscellaneous items –Fonts –Animations –Sounds –Video and audio clips

45. 45 GRAPHICS AND MULTIMEDIA SOFTWARE bMultimedia Authoring Software Used to create electronic interactive presentations that include text, video, audio, and animation Often used in education Delivered via CD-ROM or DVD-ROM

46. 46 GRAPHICS AND MULTIMEDIA SOFTWARE bWeb Page Authoring Software Allows you to create Web pages and organize, manage, and maintain Web sites Many packages allow creation of Web pages Word processing programs allow creation of Web pages

47. 47 Microsoft Word can convert Word documents into a Web page

48. 48 GRAPHICS AND MULTIMEDIA SOFTWARE bWeb Page Authoring Software Popular packages –Microsoft FrontPage –Netscape Composer –Adobe GoLive –Macromedia Dreamweaver

49. 49 SOFTWARE FOR SCHOOL USE bSchool and Student Management Software School management software –Centralized program that allows district and school personnel to manage school district operations Student management software –Allows administrators, teachers, and other staff to track information on students

50. 50 Washington County Public Schools uses its wide area network that connects all district classrooms to track student attendance, records, grades, and more.

51. 51 SOFTWARE FOR SCHOOL USE bGrade Book Software Allows teachers to track and organize student tests, homework, lab work, and other scores Also integrates with other software packages

52. 52 SOFTWARE FOR SCHOOL USE bEducational and Reference Software Educational software –Software designed for the learning environment Reference software –Provides valuable and thorough information for everyone in an educational setting and in the family

53. 53 Reference software, such as Microsoft Encarta provides valuable and thorough information for all types of users.

54. 54 SOFTWARE FOR SCHOOL USE bSpecial Needs Software Software designed for students with physical impairments or learning disabilities Examples –Speech synthesis software –Software with text enlargement features –Talking software

55. 55 Utilizing assistive technology software, teachers help students with disabilities learn subject-related content.

56. 56 SOFTWARE FOR HOME AND PERSONAL USE bPersonal Finance Software Simplified accounting program Track personal income and expenses Track investments Online banking and investing

57. 57 SOFTWARE FOR HOME AND PERSONAL USE bTax Preparation Software Guides individuals, families, or small businesses through the process of filing federal and state taxes Offer money saving tax tips Prints tax forms

58. 58 SOFTWARE FOR HOME AND PERSONAL USE bLegal Software Assists in preparation of legal documents and provides legal advice bEntertainment Software Interactive games and videos Hobbies

59. 59 LEARNING AIDS AND SUPPORT TOOLS bUsing Help bTrade books bFAQs bTutorials

60. 60 SOFTWARE VERSIONS AND UPGRADES bSoftware programs are designated a version number bUpgrade is a new version designed to replace an older version Windows upgrade

61. 61 SOFTWARE VERSIONS AND UPGRADES bUsing Different Software Versions A school may have a mix of different software versions installed on its computers Determine software version with the software’s About command Older version of software usually will not open files created with the newer version

62. 62 SOFTWARE VERSIONS AND UPGRADES bUsing Different Software Versions Saving a file in earlier versions

63. 63 SOFTWARE VERSIONS AND UPGRADES bWorking with Macintosh Computers and PCs Sometimes must move files between the two platforms Some PC programs allow you to save files in a Macintosh format Software packages that do file conversions

64. 64 Many software programs allow a file to be saved in various formats

65. 65 CHAPTER SUMMARY bExplain the role of an operating system and list the main operating systems used on today’s computers bDefine and describe a user interface and a graphical user interface bIdentify the important features of widely used software applications bDescribe the advantages of software suites

66. 66 CHAPTER SUMMARY bExplain how to create documents bDiscuss why the use of special needs software is important for K-12 schools bList and describe learning aids and support tools that help you use and learn software applications bExplain how to work with different versions of software applications