1. Principal Roles and Responsibilities
PPGES
Principal Roles and Responsibilities

2. Principal Growth and Effectiveness System (PPGES) developed in collaboration with Dr. James Strong

3. Purpose of PPGES Optimize Student Learning and growth
Contribute to successful achievement of the goals and objectives of the school district
Promote leadership improvement
Encourage collaboration between principal and Superintendent to promote self growth and overall job performance

4. PPGES Characteristics
Benchmark behaviors supporting principal performance standards
Focus on the relationship between principal and performance and student achievement
Multiple data sources for documenting Principal performance
Performance reviews that stress accountability, professional improvement, personal involvement in the evaluation process
Support system for providing assistance when needed

5. 7 performance Standards
Define the criteria expected when principals perform their major duties
Provides principals with an assessment of their performance on these standards as measured by student growth, Val-Ed and Working Conditions Growth Goals.
Inform professional growth planning, superintendent site visits/observations, conversations for feedback and on-going assessments

6. Standard 1: Instructional Leadership
The principal fosters the success of all students by facilitating the development, communication implementation and evaluation of a shared vision of teaching and learning that leads to student academic growth and school improvement

7. Standard 2: School Climate
The principal fosters the success of all students by developing, advocating, and sustaining an academically rigorous, positive, and safe school climate for all stakeholders

8. Standard 3: Human Resources management
The principal fosters effective human resources management by assisting with selection and induction, and by supporting, evaluating, and retaining quality instructional and support personnel

9. Standard 4: Organizational Management
The principal fosters the success of all students by supporting, managing, and overseeing the school’s organization, operation, and use of resources

10. Standard 5: Communication and Community relations
The principal fosters the success of all students by communicating and collaborating effectively with stakeholders

11. Standard 6: Professionalism
The principal fosters the success of all students by demonstrating professional standards and ethics, engaging in continuous professional learning, and contributing to the profession

12. Standard 7: Student Growth
The principal’s leadership results in acceptable, measurable student academic growth based on established standards

13. Standard 1 -Instructional leadership Examples of Documentation
Comprehensive school improvement plan
Instructional walk-through data
Vision/mission/core belief statements
Leadership/school improvement teams/PLCs agendas
Professional growth plans
Student growth monitoring data
Schedules for students in the alternative educational program
Project-specific summaries of a goal
Faculty meeting agendas/minutes
Compliance with standards of accreditation
Program reviews
Staff learning plan
School committees, members, minutes

14. Standard 2 – School Climate Examples of Documentation
Monthly discipline reports
Teacher of year recommendation
Annual report of discipline
Crime and violence report
Staff summary of surveys
Student recognition
Student groups/clubs
Student survey forms
TELL survey results
Val-Ed survey results

15. Standard 3 – Human Resource Management Examples of Documentation
Staff evaluation schedule /observation schedules
Evidence of teacher and staff
Serving as Leaders in school, district, and community
Staff evaluations
School celebrations
Teacher/staff appreciation
Staff recognition program
Corrective action plans
Mentorship program

16. Standard 4 –ORGANIZATIONAL management Examples of Documentation
Uncollected debts
Inventory records
Career and technical education compliance
Special education compliance
Long and short range goals
Master schedule
Building administrator organizational chart
Building schedules
Administrator responsibility chart
Master schedule and course compliance
Facility use log
Physical plant and grounds management schedule
Annual financial audits

17. Standard 5 –Communication and Community Relations Examples of Documentation
School council meeting minutes
Newsletters
PAC/PTO/PTA agendas and minutes
Parent/community surveys
Website link
Completion of annual school safety audit
School health advisory board agendas and minutes
Safe school’s committee agendas/minutes
Media communications
Presentation to civic/community groups
FRYC
Parent/community volunteer hours

18. Standard 6 – Professionalism Examples of Documentation
Staff development activity agendas
Department/grade level meeting documentation
Summary of staff surveys
Professional conference attendance
Professional organization membership
Demonstrating /applying professional learning
Results of professional learning on school goals

19. Standard 7 – Student Growth Examples of Documentation
Analysis of grades for the marking period
Documentation of meeting established annual goals (CSIP)
Student growth percentile data
Data on student achievement from other valid and reliable sources

20. Performance Indicators
Provide examples of observable, tangible behaviors that offer evidence of each standards.
Help clarify performance levels and job expectation
Indicators in one standard may be closely related to indicators In another standard
Pg 22 in Principal’s handbook

21. Performance Rubrics
The Performance rubric is a behavioral summary scale describing acceptable performance levels for each of the seven standards
Guides superintendents in assessing “how well” a standard is met
Used both formatively and summatively
Purpose to enhance principal leadership practices

22. Performance levels Four levels of how well standards are performed
Ineffective
Developing
Accomplished
Exemplary
Principals are expected to perform at the accomplished level

23. alignment PPGES ISLLC 1. Instructional Leadership
Standards 1, 2, 3, 4, 5
2. School Climate
Standards 2, 3
3. Human Resources management
4. Organizational Management
Standards 3, 6
5. Communication and Community Relations
Standards 4, 5
6. Professionalism
Standard 5
7. Student Growth
Standard 1, 2, 4, 5

24. “Performance Portrait” Documenting Using Multiple Data Sources
The 7 standards
Student Growth goal/plan
Val-Ed
Working Conditions Growth Goals – TELL
Survey
Self-reflection
Professional growth goal/plan
Observations/school site visits
documentation

25. Student Growth Goal/Plan
Principals with their superintendents set goals for professional growth and school improvement

26. Student Academic Growth Goal Setting Process
Principals set at least one school growth goal tied directly to CSIP in ASSIST
Superintendent and Principal will meet/discuss the trajectory for the goal and to establish the year’s goal to meet long-term trajectory target
New goals are identified each year based on the ASSIST goals
Principal’s and school’s goals should be aligned with district goals and the school improvement process

27. Student Academic Growth Goal Setting Process
Step 1: Determine Needs
Knows where students are in relation to what is expected of them
Step 2: Create specific growth goals based on baseline data
Principals set specific, measurable goals based on demands of
curriculum and needs of students
Step 3: Create and implement leadership and management strategies
Principal creates and implements strategies and monitors progress
Step 4: Monitor progress through ongoing data collection
Makes adjustments to strategies as needed.
Step 5: Determine goal attainment
Summative judgment is made regarding goal attainment

28. NOTE!
Established annual goals are never adjusted; only strategies to meet goals are adjusted

29. Developing Goals
Developed early in the year using data from the previous year
Student achievement
Developed using the smart goal process

30. Developing SMART GOALS
Specific: The goal is focused
Measurable: An appropriate instrument/measure is selected to assess the goal
Appropriate: The goal is within the principal’s control to effect change
Rigorous, but Realistic: The goal is feasible for the principal and/or school
Time Limited: The goal is contained within a single school year

31. Submission of the Goal Setting Form
Principals complete a draft goal and schedule a meeting with superintendent
Look at baseline data together and discuss proposed goal
Principals submit goal to superintendent prior to October 30th

32. Mid Year Review of Goal Review progress toward the goal
Be held by January 30

33. End of Year Review of Goal
Anecdotal data can be reviewed
Student growth data from current year will not be available (lagged a year)
Good idea to start drafting next year’s goal as part of the reflection process

34. Surveys
Provides job performance information principals can use to reflect and inform their professional growth plan Tell, working condition survey, and the Val-Ed surveys will be used in alternating years The principal will provide summary of the surveys to superintendent as part of the Reflective Practice and Professional Growth Planning template (page 30 – 34)

35. Surveys
Provide feedback directly to principal for professional growth and development
Tell Survey – Working Conditions Goal
Val-ed – The Vanderbilt Assessment of Leadership in Ed.
Tell and val-ed surveys will be used during alternating years.

36. Tell Ky
Assess teaching conditions at school, district, and state level
Gathers information from teachers, counselors, principals and other administrators
Questions include: facilities, resources, time, empowerment, school leadership, community support, student conduct, Professional development, mentoring and induction services, student learning
Web based survey

37. Val-Ed - The Vanderbilt assessment of leadership in education
To evaluate the leadership behaviors of a school principal
360 degree feedback
Input from principal, - self evaluation
Teachers – all teachers in a school rate effectiveness (Below 50% concerns with validity)
His/her supervisor - all supervisors if more than one. (Up to three)
72 items requires from 30 to 45 minutes to complete after directions are read
Administered by evaluation coordinator not the principal

38. Self-Reflection On-going Critical examination of practice
Used to deepen knowledge and expand skills
Improve practice and inform development of PGP

39. Self-Reflection What works What does not work
What changes need to be made
Principals should document their self-reflections using the “Reflective practice and student growth/professional growth planning template Begin prior to October 1 as part of growth plan

40. Principals should reflect on:
Results from Val-ed/or TELL Kentucky Surveys
Student achievement
Nonacademic measures
Superintendent feedback

41. Professional Growth Goal/Plan
Developed collaboratively with the superintendent to increase effectiveness

42. Observations/School Site Visits
Variety of settings
Watching how a principal interacts with others
Observing programs
Shadowing the administrator

43. Documentation
Artifacts created in day to day Operation of a school

44. Beginning of the Year Conference
Principal and Superintendent meet to collaborate on the student growth plan and professional growth plan
Agree on goals, actions and resources needed
Principals prepare by reviewing data
Surveys
Student Achievement Data
Prior Feedback
Nonacademic Data
Complete the reflective portion of the Student Growth/Professional Growth Template
Superintendents prepare by reviewing
Past evaluations
School’s Comprehensive Plan
School’s Report Card
Impact of District initiatives on principal and his/her school

45. Mid-Year Review Conference
Superintendent and principal meet again mid year to review progress on student Growth Plan and Professional Growth Plan
Superintendent will complete the Principal Mid-Year Performance Review (pg. 33 in handbook; 4th page in the Reflective Practice, Student Growth and Professional Growth Planning Template)
Superintendent should share results of his assessment with principal by January 30 and plans for the next observation/site visit should be scheduled

46. End of Year Review (Pilot Year) Conference
Mirrors the Mid-Year Review
Principal will complete the Documentation Form to submit to superintendent prior to the End-of-Year Review
Also provide documentation supporting progress made to Student Growth Goal and Professional Growth Goal

47. Timeline
Page 17 in Principal’s handbook

48. Improving Professional Performance: Support Dialogue Form
Superintendent may use this form on page 43 of handbook to facilitate discussion on areas that need additional support. This form is optional
Open to any principal

49. Support Dialogue Sample Prompts
What challenges have you encountered in addressing_______ (tell specific concern)?
What have you tried to address the concern of _____ (tell specific concern)?
What support do you need in order to address your concerns?
Last time we met, we talked about ____ (tell specific concern). What has gone well?
What has not gone well? What is the evidence

50. Performance Standards
Define the criteria expected when principals perform their major duties
Pages 21 through 29 in Principal’s handbook

51. Forms
All forms are located in the back of the principal handbook