1. National Nuclear Security Administration Office of Field Financial Management Financial Services Department A-76 Site Tour Briefing August 11, 2003

2. DOE/NNSA/OFFM Financial Services Site Tour Briefing Welcome and Introductions Logistics Security Reminder Briefing Tour of Financial Services Work Areas Questions In Writing Either Answered Today or Via Web Posting of Site Tour Attendees on The Web

3. OFFICE OF INSTITUTIONAL AFFAIRS Michael J. Zamorski, Chief of Staff 505-845-5154 OFFICE OF THE DIRECTOR James S. Hirahara, Director 510-637-1800 Kenneth W. Powers, Deputy Director 702-295-3211 Susan P. Johnson, Executive Officer 702-295-0212 NATIONAL NUCLEAR SECURITY ADMINISTRATION SERVICE CENTER Approved with Attachment 1 by: Original Signed by: James S. Hirahara May 22, 2003 Date EEO/Diversity Yolanda Ruiz, Acting Program Manager 505-845-4243 Environmental Programs Department Richard F. Sena, Manager 505-845-6307 OFFICE OF TECHNICAL SERVICES Ray J. Corey, Associate Director 925-424-3211 Roger H. Liddle, Deputy Associate Director 510-637-1711 William S. Goodrum, Deputy Associate Director 505-845-6210 Acquisition & Financial Assistance Department Aundra M. Richards, Manager 510-637-1900 Management Support Systems Department Dolores D. Season, Manager 505-845-4089 Property & M&O Contract Support Department Donald J. Garcia, Manager 505-845-5878 OFFICE OF FEDERAL SERVICES Larry D. Kirkman, Associate Director 505-845-6049 Jerry R. Truax Jr., Deputy Associate Director 702-295-1018 Sheryl J. Boutte, Deputy Associate Director 510-637-1822 OFFICE OF BUSINESS SERVICES Frank A. Baca, Associate Director 505-845-6050 Deborah C. Miller, Deputy Associate Director 505-845-4903 Security Support Department Richard W. Phillips, Manager 505-845-4443 Budget & Resources Management Department Gerald G. Hammond, Manager 505-845-4199 Information Technology Department Stacy L. Wade, Manager 702-295-1693 Environmental Safety & Health Department Richard C. Crowe, Manager 301-903-6214 Emergency Response Department Mark C. Baca, Manager 505-845-6038 Facility Engineering Department Patricia O’Guin, Manager 505-845-4397 National Security Department James J. Szenazi, Manager 505-845-4830 Training & Development Department Gene S. Chavez, Manager 505-845-6271 Human Resources Department Audrey S. Clark, Manager 702-295-0954 Financial Reporting & Liaison Department Richard L. Busboom, Manager 702-295-0729 Financial Review & Performance Assessment Department Eileen Rountree-McLennan, Manager 510-637-1515 Financial Services Department Andrew J. Zawadzki, Manager 505-845-6238 OFFICE OF CHIEF COUNSEL Elizabeth L. Osheim, Manager 505-667-4667 Public Affairs Tracylynn C. Loughead, Manager 505-845-6202 OFFICE OF FIELD FINANCIAL MGMT. David L. Marks Jr., Director 702-295-3126 Leland G. Elster, Deputy Director 510-637-1555 Office of Defense Nuclear Counterintelligence Leo P. Fisher, Manager 505-845-4028

4. Office of Field Financial Management Financial Services Department Andrew J. Zawadzki, Manager 505-845-6238 Budget & Resources Management Department Gerald G. Hammond, Manager 505-845-4199 Albuquerque Financial Services Division Luis C. Martinez, Acting Manager 505-845-4119 Financial Reporting & Liaison Department Richard L. Busboom, Manager 702-295-0729 Deborah G. Jones, Acting Deputy Manager 505-845-5934 Services Branch Luella S. Aragon, Branch Chief 505-845-5855 Operations Branch Donna M. Sosa, Branch Chief 505-845-4391 Office of Field Financial Management David L. Marks, Jr., Director (702-295-3126) Leland G. Elster, Deputy Director (510-637-1555) Systems Branch Edwin L. Maestas, Branch Chief 505-845-4123 Nevada/Oakland Financial Services Division Maria J. Tice, Acting Manager 510-637-1534 Albuquerque Division Lyle D. Russell, Acting Manager 505-845-5260 Programs & Support Branch James F. Nicholas, Acting Branch Chief 505-845-4579 Budget Analysis.& Operations Branch Jodi Lardner, Acting Branch Chief 505-845-4945 Oakland Division Sharon E. House, Acting Manager 510-637-1567 Nevada Division Judy M. Soesbe, Acting Manager 702-295-0969 Financial Review & Performance Assessment Department Eileen Rountree-McLennan, Manager 510-637-1515 Chad W. Glines, Acting Deputy Manager 702-295-1781

5. NNSA Site Offices (Los Alamos, Livermore, Sandia, Nevada, Kansas City, Pantex) NNSA Service Center (Albuquerque, Nevada, Oakland Sites) Idaho Operations Office Golden Field Office Office of Repository Development (Yucca Mountain Project) Carlsbad Field Office (through FY 2003) Regional Offices of the Energy Efficiency / Renewable Energy Program Atlanta, Boston, Chicago, Denver, Philadelphia, Seattle Berkeley and Stanford Site Offices DOE/NNSA Offices Serviced by the OFFM Financial Services Department :

6. Twelve Integrated Contractors in the DOE/NNSA/OFFM Cluster: Home Office / Branch Office Relationship Majority of DOE/NNSA Cost Reported by Integrated Contractors Report Through Field and Operations Offices

7. Current Workforce DOE/NNSA/OFFM Financial Service work is accomplished today with a workforce comprised mostly of Federal personnel Support Service Contractors represent 10% of work force

8. DOE/NNSA/OFFM Financial Services Site Tour Briefing General Accounting Obligations Automated and Manual Cost Accruals Issuing, Receiving, Recording Cost Transfers Nuclear Material (Performed in FRLD) Property, Plant, and Equipment Payroll Balancing and Editing for Monthly Field Office Close Deobligation Reviews Contract Closeout

9. DOE/NNSA/OFFM Financial Services Site Tour Briefing Payment Services Vendor Profiles Invoice Processing Reject/Return Improper Invoices Central Point for Processing Cluster IPACs Perform ASAP Payment Processing Prepare 1099 file for HQ

10. DOE/NNSA/OFFM Financial Services Site Tour Briefing Travel Services Manage Travel Manager Application Separate Travel Manager Databases for Albuquerque, Idaho, Nevada, and Oakland Offices in the DOE/NNSA/OFFM Cluster. All Other Sites Serviced From One of These Servers. Execute Travel Manager Interface Travel Manager Automated Interface With Accounting System. Conduct Stat Sampling Use Statistical Sampling in Travel Voucher Audits Administer Travel Card Program

11. DOE/NNSA/OFFM Financial Services Site Tour Briefing Billings and Collections Receivables Due From Public and Other Federal Agencies Collections of Receivables and Miscellaneous Receipts Processing of Delinquent Accounts Receivable Payroll Support Activities DOE in Process of Transitioning to Defense Finance Accounting Service Refer to HQ CAC Briefing

12. DOE/NNSA/OFFM Financial Services Site Tour Briefing Financial Systems Support User Permissions Training Software Modification Requests User Testing Report Design Development Data Validation Routines Travel Manager and Other Applications

13. DOE/NNSA/OFFM Financial Services Site Tour Briefing Financial Systems Support Month-end and Year-end Closings Closing Accelerated From Fifth Workday to Third Workday Coordinate Closure of All Offices in Cluster Editing of Contractor and Field Office Data Distribution of Reports to DOE/NNSA/OFFM Internal Users and Contractors

14. DOE/NNSA/OFFM Financial Services Site Tour Briefing Financial Reports NNSA/OFFM/FSD Prepares SF-224 for Two Agency Location Codes Idaho, Nevada, and Oakland Each Prepare an SF-224 For Their Integrated Contractor Activity Receive Reports From Integrated Contractors, Consolidate with DOE/NNSA/OFFM Operations Data, and Forward to DOE/HQ for Final Consolidation Provide Extensive Support For Audited Financial Statements.

15. DOE/NNSA/OFFM Financial Services Site Tour Briefing Questions