1. Pre-Disaster Contracts, Evaluation, Estimating and Reconstruction

2. Pre-Disaster Contracts Binding on both parties? Pre-negotiated rates? Terms How far do “emergency services” go? Terms of Payment Insurance Relationships with claims team What are the provisions/exclusions in your policy?

3. Pre-Disaster Who is your pre-positioned contractor? What is their capacity? Are there portions that they are not qualified to handle? What are you responsible for? Health and safety officer? Who will survey lead & asbestos? Point person on file? Building plans on file? FEMA claim www.FloridaPA.org

4. Facility/Personnel Evaluation Site assessment Campus and site maps Touring campuses Meeting key personnel/exchanging contact information Disseminating emergency plans Integrating your emergency plans with all involved parties Run “mock” disasters and discover weaknesses Identify Decision making authority Staging areas Strategic facilities Flood zone buildings/areas

5. Facility/Personnel Evaluation Priorities Chemical storage MSDS sheets posted and available Buildings requiring/having power generation IT servers, Computer labs, libraries, art galleries Quick connects for generators Tracking of personnel hours training (FEMA) By building By activity By person/job function Contents inventory Cost of replacement of contents Coordination with purchasing Photos prior to the damage

6. Post Disaster Evaluation Damage Assessment Qualified restoration contractor Infrared

7. Post Disaster Evaluation Contents evaluation Inventory disposition for pack out Assessment for power Trees and debris removal Safety evaluation Documentation of all aspects

8. Estimating Emergency vs. Reconstruction Emergency phase - Rate and material Agreed pricing schedule Environmental factors Sample turnaround for lead/asbestos No demo without samples Liability issues Bacterial analysis Did they already have survey Rising water: Category III

9. Estimating Reconstruction estimating Scope drives the estimate Rate and material “Pay for what you get” Xactimate Symbility Simsol RS means

10. Reconstruction Purchasing/Procurement Identify where EME ends Second Agreement/Contract Know your board rules Reconstruction bid “Piggy-Back?” Bid threshold? Not always the same. FEMA Reimbursement Difficult to source (post area-wide catastrophe)

11. Reconstruction Timelines Timely choices Authority for choices Product selections Know color selections Bonding capacity of contractor Public job bonding Change orders/upgrades in writing Protect both parties