1. Welcome! Board Work Session Monday, March 30, 2015 5:30-7:30 DOB Aspen

2. Community Process Goal Great Falls Public Schools is embarking on a facility planning process to ensure that our school buildings are viable educational institutions for many years to come. The Board desires community input as it embarks upon this process.

3. To Date and Beyond… 2009: Facilities Task Force 2011-2012: GFHS Master Plan Task Force $8.1M McKinstry Energy Project 2013: GFHS Funding Sub-Committee November 4, 2013: Board Work Session to Review GFHS November 11, 2013: Board directive for a community process for discussion about all buildings 2014-2015: STEP 1: Communicate Facility Concerns…February 25 (Staff and Community) SURVEY RESULTS STEP 2: Generate Ideas to Address Facility Concerns Community Informational Meetings: Monday, March 2 – 5:30–7:30 pm – Roosevelt gym Tuesday, March 10 – 5:30–7:30 pm – Longfellow cafeteria Wednesday, March 25 – 5:30-7:30 pm – GFH Auditorium STEP 3: Discuss Ideas and Next Steps Board Work Session: Monday, March 30, 5:30-7:30 - Aspen STEP 4: Conduct Public Survey? Hire a survey consultant April STEP 5: Determine Next Steps Board Work Session: Monday, May 11, 6:30 – 8:30 – Aspen (After Board meeting)

4. Tonight’s Agenda Reviews of information gained from community meetings Public Comment Board Planning o Pros and Cons o Options Public Comment Survey? Next Steps

5. IDEAS TO ADDRESS INCREASING ENROLLMENT AND PRESCHOOL Assistant Superintendents Ruth Uecker & Tom Moore Director of Student Services Dale Lambert Director of Curriculum & Instruction Chris Olszewski

6. Increasing Enrollment Concerns:  Projected Increased Enrollment trends  Classroom size– “Functional Capacity” and overloaded classrooms o Enrollment increase is most urgent in Elementary schools. Middle and High Schools have capacity to handle projected growth.  Grade level configuration of schools (PK-12) o Neighborhood Schools Concept o The current middle school team concepts are working well o Maturity level and behavior of students must be considered

7. Elementary Enrollment K-6

8. Overload Trend

9. Kindergarten Enrollment

10. Projected Kindergarten Enrollment Numbers 2014: 892 Actual Enrollment 2015: 871 2016: 924 2017: 863 2018: 886 2019: 930 2020: 930

11. School Potential Classroom s Accredited Max Capacity Overload Max Capacity Functional Capacity: 70% Accredited 70% Overload Oct 1 Enrollment (2014) Plus/Minus Functional Capacity Plus/Minus 70% Overload CJ2255464238845031078140 LC266547584585314332598 LN20503583353409432-79-23 LF +100HS2973084651159341695177 LY2665475845853139761134 ML26654758458531482-2449 MO205035833534093143995 MV19478554335388326962 RV21528612370429448-78-19 RS18453525318368313555 SC21528612370429433-63-4 SS22554642388450452-64-2 VV21528612370429403-3326 WT3383096258167449883176 WH174284963003482574391 SK19478554335388102233286 EMS451350 945 729216 NMS421260 882 754128 CMR732190 1533 144588 GFH952850 1995 1369626 PGEC591770 1239 2171022 Totals674184771991712940139511053024103421

15. IDEAS TO ADDRESS CRITICAL BUILDING NEEDS AND TECHNOLOGY Director of Buildings and Grounds Shaun Hammatt Director of Technology Jeff Patterson

16. The Buildings Pre-School—Skyline Center o 31 IDEA students o 69 Title 1 students o Headstart o Parent Participation Pre-School o County Extension Agency 15 Elementary Schools o 257 students to 498 students o 5814 students 2 Middle Schools o 1483 students Total of 28 buildings 3 High Schools o CMR 1446 students o GFHS/Fieldhouse/S. Campus 1369 students o PGEC 204 students Buildings and Grounds at Lowell Little Russell Storage District Office Building Annex Buildings and Grounds Shop Warehouse Paris Gibson Square (leased)

17. Average Age of School Buildings = 57 years old Decades of Buildings: 1890’s1 1920's1 1930's4 1940's1 1950's5 1960's9 1970's4 1980’s1 1990’s1 Great Falls Public Schools School Building History BUILDING DATE BUILT Age CENTRAL SCHOOL/PARIS GIBSON SQUARE1896119 ROOSEVELT192887 GREAT FALLS HIGH SCHOOL193184 WHITTIER193877 LOWELL193976 RUSSELL193976 PARIS GIBSON194867 LINCOLN195164 LONGFELLOW195263 WEST ELEMENTARY195263 LEWIS & CLARK195362 EAST MIDDLE SCHOOL195758 ADMINISTRATION BUILDING195956 ANNEX195956 MEADOW LARK196055 MORNINGSIDE196055 RIVERVIEW196055 SUNNYSIDE196055 VALLEY VIEW196055 CHIEF JOSEPH196253 SACAJAWEA196253 LOY196352 WAREHOUSE196451 CHARLES M. RUSSELL196550 MOUNTAIN VIEW197045 SKYLINE197045 NORTH MIDDLE SCHOOL197045 BISON FIELDHOUSE197936 GROUNDS SHOP198926 GFHS - SOUTH CAMPUS199817

18. Critical Infrastructure Concerns By Category: Asbestos, Asphalt, Boilers, Floors, Cement, Doors/Locks, Electrical, Elevator, Fire Alarms, HVAC, PA/Notification Systems, Painting, Plumbing, Remodel, Safety, Structural, Technology, Water, Windows, Other… By School By major repair items vs. maintenance items Identified timing of major need: o 0-2 years (purple) o 3-5 years (red) o 6-10 years (yellow) o 10+ years (orange, green, blue) Identified estimated costs (verified) Doing work as we speak…

20. Total 0-23-56-10 11 & beyondBuilding Chief Joseph $ 226,290 $ - $ 1,157,627 $ 1,383,917 Lewis & Clark $ - $ 540,628 $ - $ 540,628 Lincoln $ - $ 90,000 $ 300,000 $ 390,000 Longfellow $ 1,049,387 $ 1,038,326 $ 225,000 $ 2,312,713 Lowell $ - $ 90,000 $ - $ 90,000 Loy $ - $ 585,582 Meadow Lark $ - $126,000? $ - Morningside $ 126,050 $ - $ 350,000 $ 476,050 Mountain View $ 205,867 $ - $ 205,867 Riverview $ - $ 62,526 $ 217,073 $ 279,599 Roosevelt $ 248,705 $ 504,593 $ 312,493 $ 1,065,791 Sacajawea $ 40,000 $ - $ 217,073 $ 257,073 Sunnyside $ - $ 205,127 West $ - $ 376,624 $ 296,624 $ 673,248 Valley View $ - $ 225,000 Whittier $ - $ 568,747 Skyline $ - $ 225,000 East $ 113,334 $ 701,138 $ 1,175,000 $ 1,989,472 North $ - $ 610,000 $ 2,461,272 $ 3,071,272 CMR $ 325,000 $ 1,453,171 $ 451,594 $ 2,229,765 GFHS* $ 2,722,726 $ 5,352,490 $ 2,225,000 $ 10,300,216 Paris Gibson $ 322,965 $ 1,323,675 $ 710,130 $ 2,356,770 Totals $ 5,380,324 $ 12,143,171 $ 11,908,342$$$???? $ 29,431,837+ * GFHS has its own study that identifies needs up to $55,000,000

22. Safety Needs Cameras Line of Sight Doors and Locks Lighting Limited Access Alert Systems Fire Alarms Safety category: Total: $315,993

23. Vacant Property North of Skyline School 20 Acres South of Skyline School 1.12 acres Immediately across the street. Ayrshire Property 40 acres south of Great Falls. Rancho Grand Vista 10 acres south of Meadowlark Elementary School Mountain View Elementary 1.63 acres south of Mountain View Elementary Loy Land- 2 tracts Directly west of Loy Elementary 30 acres are currently being used for soccer complex. 10 acres are vacant.

26. IDEAS TO ADDRESS FACILITY FUNDING Director of Business Operations Brian Patrick Community Connections Manager Dave Crum

27. Categories Process Interest Rates Other Financing Options Building Reserve vs Bonding Programming

28. Process Hire a consultant Develop a strategy to gain community support Develop a strategy to pass a bond issue More time is needed to study needs and educate the community on the importance of proposed rates

29. Interest Rates Take advantage of low rates now Don’t allow low interest rates drive the project Explain the difference between Market Value and Taxable Value when presenting cost information

30. Other Financing Private Donations o Major Gifts for Naming Rights (Policy) o Major Gifts that provide enhancements Check for Federal Support Investigate grants and other forms of funding

31. Building Reserve vs. Bonding Educate the public on the differences between the advantages and disadvantages of each option

32. Programming What are the educational needs going to be in the next 10, 20, 30, 40, and 50 years Study student demographics Develop 5, 10, 15, and 20 year plan for upgrading facilities Expand Career and Technical education program Is the ground stable enough at Longfellow to re- build a school building on that site. If so, does the building need to be as big? It is important to show long term planning Do not re-purpose Great Falls High School!

33. Public Comment

34. Board Discussion

35. THANK YOU SO MUCH! The CHALLENGES of today make OPPORTUNITIES for tomorrow!

37. Modern Educational Environments Academic o Science, Technology, Engineering, Math (STEM) Science lab needs Computer labs Career & Technical Education… o Career and Technical Education (CTE) Programs at the middle school and high school levels give students skills and experiences in growing fields such as Industrial Technology (welding, carpentry, automotive), Health Sciences (Med Prep), Culinary and Textiles/Interior Design, and Business/Computer Science education. Co-curricular o Auditoriums and stages GFHS seating Both technology advancements Extra-curricular o Gym access o Memorial Stadium Track Field Seating Costs are unknown at this time

38. Technology GFPS believes that the effective use of technology supports student achievement as it prepares students for the pervasiveness of technology in the world they will live and work. GFPS is dedicated to ensuring students learn the knowledge and skills they need to succeed in an increasingly global, technology infused, modern workplace.

39. Technology Concerns Increasing costs: Over the last decade, GFPS has made significant investments in hardware, software, infrastructure, professional development, and support services. Currently, GFPS funds technology investments via a $225,000 perpetual annual technology levy, via E- rate and since the passage of the operational levy in 2014, $300,000 for software subscriptions. The costs of these investments continue to increase. All GFPS buildings were built before the proliferation of technology. They are not equipped to handle the requirements of a technology rich environment that schools must be.

40. Technology Concerns Other Concerns: Fast and reliable wifi is a concern in some schools. The construction of some schools is so dense that wifi solutions are challenging. The age of the GFPS phone system is a concern. GFPS is tasked with finding a replacement communication system which will undoubtedly incur additional costs. The refresh schedule is not adequate. Currently GFPS is on a 7.5 year refresh schedule. This is added to refurbished machines that are already 2 years old when the District purchases them. There is also a concern regarding the number of cameras buildings are installing. As the technology changes, there needs to be a plan to refresh the cameras and related technology. The number of devices is expanding. This requires additional technical support as well as the need for professional coaching for the staff so that the devices are utilized to best support teaching and learning.

41. Building Reserve Budgeted = Board Adopted Restricted = There are constraints on the fund that are EXTERNALLY imposed by the state constitution and legislation Funded by $ remaining from a previous building project levy. Fund balance on June 30, 2014 = $211,123 Designated to spend balance for safety related facility projects.

42. Building Fund Non-Budgeted Restricted = There are constraints on the fund that are EXTERNALLY imposed by legislation Used for foreseen and unforeseen building issues across the District Revenue can be generated from the sale or rental of property and/or insurance settlements and restitutions. Fund balance on June 30, 2014 = $1,059,795 Determining facility needs at this time and will utilize these funds for priority items.

43. Capital Improvement (One Time Only Deferred Maintenance) Non-Budgeted Restricted = There are constraints on the fund that are EXTERNALLY imposed by legislation Used for foreseen and unforeseen building issues across the District Revenue generated from a one-time payment from the Montana legislature for facilities. Fund balance on June 30, 2014 = $718,642 Determining facility needs at this time and will utilize these funds for priority items.

44. Impact Aid Non-Budgeted Restricted = There are constraints on the fund that are EXTERNALLY imposed by legislation (revenue) May be used for a variety of purposes. Using for staff salaries as well as unforeseen costs. Federally funded to mitigate the impact of federally connected students (military & low income housing) Fund balance on June 30, 2014 = $9,738,095 Less allocation due to sequestration and fewer federally connected students. Anticipated expenditures: security, staffing, technology and facilities

45. GFHS Task Force Estimates HVAC$ 7,000,000 Electricity/Lighting$ 4,416,000 Plumbing/Sinks/Toilets$ 552,000 Windows$ 2,415,000 Connector (enclosure, commons, food service, new office area)$ 8,900,000 Parking$ 975,000 Shop$ 6,000,000 Classroom upgrades$27, 500,000 TOTAL$57,758,000