1. Presentation of Statistics Denmark DGINS Conference 26 May 2005 Jan Plovsing National Statistician Director General

2. 2 Presentation: Overview 1.Key figures and history 2.Organisation and governing bodies 3.Data and data collection 4.Electronic dissemination 5.Strategic management and planning 6.User and citizen surveys

3. 3 Some key statistics 2004 Population (mio.) 5.4 1 January 2005 Life expectancy –Females79.9 –Males75.2 Unemployment (pct.) LFS 5.4 Balance of payments Pct. of GDP 2.4 Public finance Pct. of GDP 2.6 Re.1

4. 4 Some characteristic features of Statistics Denmark Professionally independent institution Centralised statistical system Register-based statistical system Small institution with a high proportion of income from users (27 pct.) Considered very trustworthy Great emphasis on electronic dissemination: –StatBank Denmark –Online internet access to micro data Management by objectives and contracts

5. 5 1769First population census in Denmark (incl. Norway etc.) 1850 Foundation of Statistics Denmark. Government Department 1896 First Statistical Yearbook 1966Independent institution with its own Act. 1973Denmark joins the EU. Part of the ESS. 1976First register-based population census 1981First register-based population and housing census 1996 www.dst.dkwww.dst.dk 2001 “StatBank Denmark” on the Internet free of charge 2001 On-line internet access to microdata Short History

6. 6 Statistics Denmark: One Location

7. 7 Budget: 43 mill. € Income from customers 16% Annual Government grant 73% Financial contributions from ministries and EU for specific statistics 9% Staff in 2004: 555 employees (full-time equivalents) 144 of these are paid by own income Key figures for 2004 2% Income from publications

8. 8 Income and staff Parliamentary appropriation and own income (Mill. DKK in 1997-prices) Staff by 1 January (full-time, excl. interviewers)

9. 9 Social Statistics Population and Education Labour Market Social and Health Income and Registers Interviews and Market Services Research Services Business Statistics Business Structure Agriculture and Transport Manufacturing and Construction Service Sector Methods Business IT Economic Statistics National Accounts Balance of Payments Government Finances Prices and Consumption External Trade Economic Models International Consulting User Services Dissemination Centre Information Services Administration Centre IT-Centre Internal Services International Secretariat Policy Secretariat National Statistician The Board of Governors The Ministry of Economic and Business Affairs Social StatisticsUser ServicesEconomic StatisticsBusiness Statistics Statistics Denmark’s organisation 1 May 2005 Re.2

10. 10 Statistics Act Professionally independent institution The Board of Governors: Consists of 7 members. 6 of the members are appointed by the Minister (4 years). The National Statistician is Chairman. Decides the annual work programme and approves the budget Decides on the extent to which and the manner in which data shall be collected Establishes advisory committees (6 at present) The Minister of Economic and Business Affairs: Has responsibility for the annual government grant, staff matters plus overall parliamentarian responsibility The National Statistician: Responsible for the statistics production and chargeable services Responsible for the content and publishing of all statistics ”News from Statistics Denmark” are released to everybody at 9.30 a.m sharp, according to a schedule announced 3 months in advance Responsible for the international cooperation Responsible for the economy, organisation, data security, etc.

11. 11 Most statistics are produced by Statistics Denmark (80 pct.) (10 pct. by the Danish central bank and 10 pct. by other government authorities) Other public authorities must coordinate their efforts with SD if they intend to collect and process statistics SD will supervise or assist in the organisation of central public registers which can be used for statistical purposes Statistics mostly or entirely produced by other government authorities:  Fishery  Research and innovation  Health  Environment Shared responsibility:  Financial (with the Danish central bank, which is also responsible for all monetary statistics) Statistics Act Central authority for Danish statistics:

12. 12 Data and data collection A register-based statistical system Data from administrative registers are edited and organised in statistical registers The data system is highly integrated across subject areas and time There is still a large number of statistics based on questionnaires to businesses and a few on interviews with individuals Re.3

13. 13 The Statistical Information System Person id: Person Number Enterprise id: CBR-No Dwelling id: Address Health Tax Employ- ment Educa- tion Social CPR 1968 BDR 1977 CBR 1975 Question- naire Inter- view

14. 14 All public authorities must supply information in their possession Private businesses must supply information within the legal framework Act on Statistics Denmark EU legal acts (App. 200) Non-compliance is sanctioned Individuals have no obligations The administrative burden imposed by Statistics Denmark on private businesses amount to 22 mio. € (Mistral-method) Intrastat accounts for 3/4 of the burden Statistics Denmark has laid down an action plan to reduce the burden (electronic reporting, etc.) Access to Information

15. 15 StatBank Denmark Online and free of charge for everyone Complete English version Statistics released 9:30 a.m. at: www.dst.dk are simultaneously released at a greater level of detailwww.dst.dk More than 1,000 tables, several billions data Links to documentation (declaration of contents) Links to publications Saved queries Data shooting Output formats: Excel, PC-AXIS, SAS, etc. Maps and graphs Re.4

16. 16 External retrievals from StatBank 1986-2005 2005 estimated

17. 17 Online internet access to micro data Only for researchers and analysts from authorized research and analysis environments Authorization by the National Statistician (now: 123) Special computers separated from the statistical production The de-identified micro data (individuals and businesses) remain at SD Output with statistical results are forwarded by e-mail Strict data security measures and severe sanctions if the rules are not complied with Construction of individual micro data sets General research databases (labour market, demographic, social, medical prescriptions, etc.)

18. 18 The Planning System Strategy 2006 Long-term objectives Feedback Annual Work Programme Performance-based contract with Ministry Departmental contracts Contracts at the level of division Annual Work Programme Performance-based contract with Ministry Departmental contracts Contracts at the level of division Specific annual goals The annual report External and internal surveys The annual report External and internal surveys Results, evaluation and feedback Re.5

19. 19 (resources) Important Management Tools Ministry Society in general National Statistician NSI National Statistician NSI Director Department Head of Division Head of Division Grant Contract (goals) Results Delegation Contract (goals) Delegation Contract (goals) Results

20. 20 Internal contracting – Performance agreements The aim is to achieve the objectives in the Annual Work Programme and in the performance-based contract with the Ministry To delegate the responsibility for reaching these goals throughout the organisation Two types of internal contracts are formed annually: –Departmental contracts: formed between the National Statistician and the directors, define the goals that the department should achieve –Contracts at the level of division: formed between the directors and their heads of division define the goals that the division should achieve All employees become involved in discussing draft contracts

21. 21 The importance of delegation The four departments have their own part of the budget decided by the National Statistician once a year Their budget consists of:  xxx man-years (approximately 99 pct. of all personnel)  money for salary negotiations once a year  money for travels, conferences, seminars, meetings, education (approximately 3 pct. of non-salary budget) Reduced by 2-3 per cent per year (productivity gains) Increase/decrease depending on own income Major new tasks: a possibility for an increased budget

22. 22 Example: systematic use of performance indicators 66 59 56 Improved timeliness 1994-2004 Average publication times in 2004: M = 30 days, Q = 60 days, A = 226 days Monthly statistics Annual statistics Quarterly statistics

23. 23 Feedback from citizen and user surveys 1. Citizen survey (2004): 79 pct. think that statistics are “very” or “fairly” important for decision-making, research and debate 70 pct. think that Statistics Denmark is objective and politically neutral but 5 pct. that we are subject to political interests 2. User surveys: Customer satisfaction survey for chargeable services (conducted continuously) Publications Website and StatBank Denmark Qualitative surveys and focus groups Re.6

24. 24 I look forward to welcoming you at tonight's official dinner at the Louisiana Museum of Modern Art!