1. Washington State Department of Social & Health Services – Division of Behavioral Health and Recovery - PRI One Department Vision Mission Core set of Values Prevention Redesign Initiative (PRI) Cohort 3 Training It is always a good idea to close other windows while viewing the webinar. To ask a question during the session, use the “Questions” feature to send a message to the moderator(s) or “Raise your hand” to be called on via the phone. For problems during the webinar, please contact Raye Shilen via email at raye.shilen@dshs.wa.gov.raye.shilen@dshs.wa.gov Welcome! We will begin at 9:00 a.m.

2. Washington State Department of Social & Health Services – Division of Behavioral Health and Recovery - PRI One Department Vision Mission Core set of Values Webinar Controls Attendee List - Displays all the participants in-session Grab Tab –Allows you to open/close the Control Panel, mute/unmute your audio (if the organizer has enabled this feature) and raise your hand Hand – click to raise hand. Click again to lower. Audio pane – Displays audio format. Click Settings to select telephone devices. Questions pane– Allows attendees to submit questions and review answers (if enabled by the organizer). Broadcast messages from the organizer will also appear here.

3. Washington State Department of Social & Health Services – Division of Behavioral Health and Recovery - PRI One Department Vision Mission Core set of Values Prevention Redesign Initiative (PRI) Task Categories Guide Cohort 3 Division of Behavioral Health and Recovery December 2012 Version December 3, 2012

4. Washington State Department of Social & Health Services – Division of Behavioral Health and Recovery - PRI One Department Vision Mission Core set of Values Why are we here? You care about your community and the people in it... … and you are joining the Prevention Redesign Initiative in Cohort 3…

5. Washington State Department of Social & Health Services – Division of Behavioral Health and Recovery - PRI One Department Vision Mission Core set of Values What are we doing here? Using the Task Categories Guide helps you build an effective community coalition …. ….and meet the DBHR contract requirements.

6. Washington State Department of Social & Health Services – Division of Behavioral Health and Recovery - PRI One Department Vision Mission Core set of Values Poll Have you read the Task Categories Guide yet?

7. Washington State Department of Social & Health Services – Division of Behavioral Health and Recovery - PRI One Department Vision Mission Core set of Values Task Categories Modules Table of Contents 1.Implementing PRI 2.Timeline Overview 3.Getting Started 4.Capacity Building 5.Assessment 6.Planning 7.Implementation 8.Reporting and Evaluation

8. Washington State Department of Social & Health Services – Division of Behavioral Health and Recovery - PRI One Department Vision Mission Core set of Values Implementing PRI Section 1

9. Washington State Department of Social & Health Services – Division of Behavioral Health and Recovery - PRI One Department Vision Mission Core set of Values Implementing PRI The Prevention Redesign Initiative (PRI) uses the Strategic Prevention Framework (SPF) for planning, with two enhancements. Guide Page 3 The PRI Key Objectives are the guiding principles for which PRI is founded, they are included in the Appendix beginning on page 18.

10. Washington State Department of Social & Health Services – Division of Behavioral Health and Recovery - PRI One Department Vision Mission Core set of Values Purpose of this Guide: Identify required tasks (marked “required”) Provide guidance, definition and clarification on each task category. Included in this guide: General definitions A list of the required tasks and Clarification on each task category grouped by the SPF steps. Resources Primary sources of information used in developing Task Categories: Communities That Care, CADCA, Coalitions and Partnerships in Community Health (Frances Dunn Butterfoss), DBHR, preliminary evaluation information from Washington and national SPF-SIG project, SAMSHA/CSA.Coalitions and Partnerships in Community Health Guide p. 3 Implementing PRI

11. Washington State Department of Social & Health Services – Division of Behavioral Health and Recovery - PRI One Department Vision Mission Core set of Values Resources Task Categories Guide County Risk Profile Community Selection Packet PRI News Release Template Coalition Assessment Tool Community Survey Strategic Plan Requirements Guide and related templates Community Profile Brochure These documents and more resources can be found at www.theAthenaForum.org.www.theAthenaForum.org Primary sources of information used in developing Task Categories: Communities That Care, CADCA, Coalitions and Partnerships in Community Health (Frances Dunn Butterfoss), DBHR, preliminary evaluation information from Washington and national SPF-SIG project, SAMSHA/CSA.Coalitions and Partnerships in Community Health Guide p. 3 Implementing PRI

12. Washington State Department of Social & Health Services – Division of Behavioral Health and Recovery - PRI One Department Vision Mission Core set of Values What is a Coalition? Guide p. 5 Coalition A formal arrangement for cooperation and collaboration Members represent and function on behalf of Members act within their own sphere of influence New members are invited Sectors

13. Washington State Department of Social & Health Services – Division of Behavioral Health and Recovery - PRI One Department Vision Mission Core set of Values Roles and Responsibilities Coalition Members Community Coalition Coordinator DBHR ESD & Counties P-I Prevention-Intervention Specialists How can we help? Guide p. 5

14. Washington State Department of Social & Health Services – Division of Behavioral Health and Recovery - PRI One Department Vision Mission Core set of Values Chat Please type your answer into the chat box. Which role are you serving for PRI? a.Coalition member b.Community Coalition Coordinator c.P-I Specialist d.ESD e.County f.DBHR

15. Washington State Department of Social & Health Services – Division of Behavioral Health and Recovery - PRI One Department Vision Mission Core set of Values Cultural Competency The U.S. Department of Health and Human Services defines cultural competence as –“–“a set of behaviors, attitudes and policies that come together in a system, agency or program or among individuals, enabling them to function effectively in diverse cultural interactions and similarities within, among and between groups.” Culture and language play a significant role in the design, delivery, accessibility, acceptability, and effectiveness of prevention services and activities.

16. Washington State Department of Social & Health Services – Division of Behavioral Health and Recovery - PRI One Department Vision Mission Core set of Values Cultural Competency Cultural competence requires that organizations: have a defined set of values and principles, and demonstrate behaviors, attitudes, policies and structures that enable them to work effectively cross-culturally. have the capacity to (1) value diversity, (2) conduct self- assessment, (3) manage the dynamics of difference, (4) acquire and institutionalize cultural knowledge and (5) adapt to diversity and the cultural contexts of the communities they serve. incorporate the above in all aspects of policy making, administration, practice, service delivery and involve systematically consumers, key stakeholders and communities.

17. Washington State Department of Social & Health Services – Division of Behavioral Health and Recovery - PRI One Department Vision Mission Core set of Values Cultural Competency “Cultural competency is not the tenth thing on the list in getting things done; it’s the way we manage the other nine.” -Dr. Robert Hayles

18. Washington State Department of Social & Health Services – Division of Behavioral Health and Recovery - PRI One Department Vision Mission Core set of Values Sustainability What is sustainability?

19. Washington State Department of Social & Health Services – Division of Behavioral Health and Recovery - PRI One Department Vision Mission Core set of Values Sustainability Question 1: Question 1: What are you sustaining? Efforts – Strategies and Activities Structure to support the efforts

20. Washington State Department of Social & Health Services – Division of Behavioral Health and Recovery - PRI One Department Vision Mission Core set of Values Sustainability Question 2: Question 2: What do you need to sustain it? Policies Resources People Funding Outcomes

21. Washington State Department of Social & Health Services – Division of Behavioral Health and Recovery - PRI One Department Vision Mission Core set of Values Sustainability Question 3: Question 3: How will you get it? Clear direction People Data

22. Washington State Department of Social & Health Services – Division of Behavioral Health and Recovery - PRI One Department Vision Mission Core set of Values Timeline Overview Section 2

23. Washington State Department of Social & Health Services – Division of Behavioral Health and Recovery - PRI One Department Vision Mission Core set of Values Timeline Overview Guide p. 8

24. Washington State Department of Social & Health Services – Division of Behavioral Health and Recovery - PRI One Department Vision Mission Core set of Values Timeline Overview Guide p. 8 Key: S = Start working on this task during this quarter; S/C = Start and completed working on this task during this quarter; O = Ongoing task

25. Washington State Department of Social & Health Services – Division of Behavioral Health and Recovery - PRI One Department Vision Mission Core set of Values Timeline Overview Guide p. 5 Key: S = Start working on this task during this quarter S/C = Start and completed working on this task during this quarter O = Ongoing task

26. Washington State Department of Social & Health Services – Division of Behavioral Health and Recovery - PRI One Department Vision Mission Core set of Values Getting Started Section 3

27. Washington State Department of Social & Health Services – Division of Behavioral Health and Recovery - PRI One Department Vision Mission Core set of Values Getting Started A.Register and participate in The Athena Forum.  (Required) County, ESD, and coordinators register and actively participate in The Athena Forum. Definitions: “Register” means to become a member of the www.theAthenaForum.org within 2 weeks of staff participation in PRI. “Actively participate” means to go to site to access materials posted by DBHR. www.theAthenaForum.org Guide p. 9

28. Washington State Department of Social & Health Services – Division of Behavioral Health and Recovery - PRI One Department Vision Mission Core set of Values Getting Started B.Select PRI community.  (Required) Select community(ies) to participate in PRI. Submit ‘Community Selection Packet’ to DBHR PRI Prevention System Manager by March 31, 2013. o County and ESD will work collaboratively to determine which ‘County Risk Profile’ to use. o County will notify their PRI Prevention System Manager via email by December 1, 2012. o County and ESD will work together to review DBHR provided ‘County Risk Profile’ of high need communities in county. o Determine willingness of highest need communities to participate and engage in PRI. o Review community and school readiness of potential communities identified in ‘County Risk Profile.’  (Required) County and/or Coalition will issue media release, within 60 days following approval of community selection.  If needed, sign MOU between county and coalition. Guide p. 9

29. Washington State Department of Social & Health Services – Division of Behavioral Health and Recovery - PRI One Department Vision Mission Core set of Values Getting Started B.Select PRI community.

30. Washington State Department of Social & Health Services – Division of Behavioral Health and Recovery - PRI One Department Vision Mission Core set of Values Getting Started B.Select PRI community.

31. Washington State Department of Social & Health Services – Division of Behavioral Health and Recovery - PRI One Department Vision Mission Core set of Values Getting Started B.Select PRI community.

32. Washington State Department of Social & Health Services – Division of Behavioral Health and Recovery - PRI One Department Vision Mission Core set of Values Getting Started C.Hire/designate.5 FTE Community Coalition Coordinator for each PRI community.  (Required) County reviews Community Coalition Coordinator job description and hiring/designation process with DBHR.  (Required) County will hire/designate Community Coalition Coordinator by July 2013, to help organize and maintain the community substance abuse prevention coalition, provide assistance to the community coalition, and to help guide the continuous development and implementation of a community substance abuse prevention strategic plan. Guide p. 6-7 You can find sample job descriptions on Athena Forum.org

33. Washington State Department of Social & Health Services – Division of Behavioral Health and Recovery - PRI One Department Vision Mission Core set of Values Getting Started The role of the Community Coalition Coordinator is to manage the processes of strategic planning and implementation. Community Coalition Coordinator and other coalition staff assist with support for: – Planning; – problem solving; and – and information management. The job of the Community Coalition Coordinator is to: – understand the framework, process, and requirements; – keep track of the overall process to guide the coalition through the process and ensure the coalition is moving forward; – keep records of the work and decisions of the coalition; – ensure reporting is completed; and – distribute meeting information prior to meetings (agendas, decisions to be made, and minutes). (See page 9 for a detailed task list.) Guide p. 6, 9 -10

34. Washington State Department of Social & Health Services – Division of Behavioral Health and Recovery - PRI One Department Vision Mission Core set of Values Getting Started  Suggested Coalition Coordinator qualifications: o B.A. Degree… o Certified Prevention Professional. o Two years of work experience… o Working knowledge… o Ability and Work skills… (See page 10 for a detailed qualification list.) Guide p. 10

35. Washington State Department of Social & Health Services – Division of Behavioral Health and Recovery - PRI One Department Vision Mission Core set of Values Getting Started D.Confirm Student Assistance Prevention-Intervention Service Program (SAPISP) and Prevention-Intervention Specialist services (P-I services).  (Required) County will coordinate with ESD to confirm school district and school building participation in PRI and implementation of SAPISP and P-I services within 30 days prior to start of school year. Guide p. 10

36. Washington State Department of Social & Health Services – Division of Behavioral Health and Recovery - PRI One Department Vision Mission Core set of Values Poll Which of these steps do you feel particularly strong in your ability to complete? Which of these steps do you think might challenge you?

37. Washington State Department of Social & Health Services – Division of Behavioral Health and Recovery - PRI One Department Vision Mission Core set of Values SAMPLE Timeline Guide p. 22

38. Washington State Department of Social & Health Services – Division of Behavioral Health and Recovery - PRI One Department Vision Mission Core set of Values Discussion Questions What experience do you have to offer to the learning community around Getting Started? What questions do you have or anticipate having as you work on these tasks? What additional clarification is needed, if any, in order to move forward?

39. Washington State Department of Social & Health Services – Division of Behavioral Health and Recovery - PRI One Department Vision Mission Core set of Values Capacity Building Section 4

40. Washington State Department of Social & Health Services – Division of Behavioral Health and Recovery - PRI One Department Vision Mission Core set of Values Capacity Building A.Recruit and retain membership.  (Required) Maintain 8 of 12 DFC sectors actively participating in the coalition.  (Required) Develop and implement membership recruitment and retention strategies including minimum participation rules.  (Required) Implement ‘Coalition Assessment Tool’ (survey) annually in October, analyze results and discuss at coalition meeting(s).  (Required) Coalition will complete ‘Community Profile’ brochure with DBHR within 45 days following approval of Strategic Plan. Guide p. 11 You can find resources for this on Athena Forum.org

41. Washington State Department of Social & Health Services – Division of Behavioral Health and Recovery - PRI One Department Vision Mission Core set of Values Capacity Building B.Conduct a community coalition orientation.  (Required) Coalition will conduct a meeting/training to meet the following goals: o Review PRI goals. o Providing necessary training to increase the understanding for the coalition members in the community organizing framework regarding data, goals, and activities of coalition. o Develop coalition structure. o Develop capacity building plan.  Coalition will review mission, goals, activities, and strategies annually. Guide p. 11 Look for the KLO/CCO Training templates

42. Washington State Department of Social & Health Services – Division of Behavioral Health and Recovery - PRI One Department Vision Mission Core set of Values Capacity Building C.Establish coalition structure.  (Required) Coalition will establish and maintain, at a minimum, the following: o A meeting schedule and structure to achieve components required for strategic planning and implementation. o A mission statement. Include ‘mission statement’ in Strategic Plan. o A decision making model to be used. Include ‘decision making process’ in Strategic Plan. o Procedures for communication. Include ‘communication procedures’ in Strategic Plan.  Develop job descriptions for coalition members (including school representatives), “leadership team,” and staff.  Establish work groups as necessary. Guide p. 11 You can find resources for this on Athena Forum.org

43. Washington State Department of Social & Health Services – Division of Behavioral Health and Recovery - PRI One Department Vision Mission Core set of Values Capacity Building D.Engage key leaders in coalition’s PRI efforts. Any community key leader who is not already participating as a member of the coalition will be invited to participate in an annual event to discuss coalition. Definition: “Key leader” means local influential people who can influence decisions, funding, and resources for the local community.  (Required) Coalition will host Key Leader event annually that will meet the following goals: o Bring selected key leaders and coalition together. o Present goals and activities to date to key leaders and coalition. o Present related local data. o Providing necessary training to increase the understanding for the key leaders in the community organizing framework regarding data, goals, and activities of coalition. o Celebrate successes to date. o Get buy-in for coalition by key leaders. o Get key leaders perspective. o Get key leaders to (re)commit to support the goals, activities, and efforts of the coalition. o (Re)energize coalition members. – Note: Key Leader event may be integrated with other local currently established annual event.  Set up and maintain communication updates with key leaders. Look for the KLO/CCO Training templates Guide p. 11

44. Washington State Department of Social & Health Services – Division of Behavioral Health and Recovery - PRI One Department Vision Mission Core set of Values Chat Please type your answer into the chat box. Why do you think it is important to engage Key Leaders?

45. Washington State Department of Social & Health Services – Division of Behavioral Health and Recovery - PRI One Department Vision Mission Core set of Values Capacity Building E.Gather community information and feedback.  (Required) Coalition will gather information and feedback about the work and strategies of the coalition from the community-at-large. Coalition will incorporate the community feedback into its decision-making processes. Definition: “Community-at-large” means those individuals that are part of the community but are not coalition members. Guide p. 12

46. Washington State Department of Social & Health Services – Division of Behavioral Health and Recovery - PRI One Department Vision Mission Core set of Values Capacity Building E.Participate in training and technical assistance. Use of Community Prevention Training (CPT) funds is allowed.  (Required) Participate in the following trainings: o Participants: ESD/county/ Community Coalition Coordinator or designees.  Annual training in coordination with All Provider Meeting.  Prevention Summit.  1 DBHR training per year. o Participants: Community Coalition Coordinator.  Community Coalition Coordinator Orientation.  SAPST within six months (if not previously completed). o Participants: Coalition members and Community Coalition Coordinator.  Community Coalition Orientation o Participants: Key leaders, coalition members and Community Coalition Coordinator.  Key Leader Orientation Guide p. 12

47. Washington State Department of Social & Health Services – Division of Behavioral Health and Recovery - PRI One Department Vision Mission Core set of Values Discussion Questions What experience do you have to offer to the learning community around Capacity Building? What questions do you have or anticipate having as you work on these tasks? What additional clarification is needed, if any, in order to move forward?

48. Washington State Department of Social & Health Services – Division of Behavioral Health and Recovery - PRI One Department Vision Mission Core set of Values Assessment Section 5

49. Washington State Department of Social & Health Services – Division of Behavioral Health and Recovery - PRI One Department Vision Mission Core set of Values Assessment A.Conduct Needs Assessment.  (Required) Coalition will establish a process to compile data, review the information, and ensure data is reflective of community demographics.  (Required) Coalition (or workgroup) will compile, collect and review data. o Review ‘Community Needs Assessment Data Book’ o Conduct ‘Community Survey’ provided by DBHR with community- at-large annually between October-January.  (Required) Coalition will prioritize outcomes for long-term consequences, behavioral health problems, intervening variables/risk and protective factors, and contributing factors to include in Strategic Plan. Guide p. 13 Look for the Needs Assessment Clinic and the Community Survey Training

50. Washington State Department of Social & Health Services – Division of Behavioral Health and Recovery - PRI One Department Vision Mission Core set of Values Poll Have you conducted needs assessments like this in the past?

51. Washington State Department of Social & Health Services – Division of Behavioral Health and Recovery - PRI One Department Vision Mission Core set of Values Assessment B.Conduct Resources Assessment.  (Required) Coalition will establish a process to collect, compile, and review resource data.  (Required) Coalition (or workgroup) will compile, collect and review resource data.  (Required) Coalition will review results of the resources information and integrate results into strategies and activities. Guide p. 13-14

52. Washington State Department of Social & Health Services – Division of Behavioral Health and Recovery - PRI One Department Vision Mission Core set of Values Poll - Hands Do you know of people that can help you identify resources in your community? Please ‘raise your hand’ if your answer is yes.

53. Washington State Department of Social & Health Services – Division of Behavioral Health and Recovery - PRI One Department Vision Mission Core set of Values Discussion Questions What experience do you have to offer to the learning community around Assessment? What questions do you have or anticipate having as you work on these tasks? What additional clarification is needed, if any, in order to move forward?

54. Washington State Department of Social & Health Services – Division of Behavioral Health and Recovery - PRI One Department Vision Mission Core set of Values Planning Section 6

55. Washington State Department of Social & Health Services – Division of Behavioral Health and Recovery - PRI One Department Vision Mission Core set of Values Planning A.Select goals, objectives, strategies, and programs/activities.  (Required) Coalition determines goals, objectives, strategies, and programs/activities.  (Required) Coalition identifies who will receive services, what services they will receive, and what changes the coalition anticipates being made. Guide p. 15 Look for the Strategic Plan Guide.

56. Washington State Department of Social & Health Services – Division of Behavioral Health and Recovery - PRI One Department Vision Mission Core set of Values Poll - Hands Do you know how to access documents on Athena Forum? Please ‘raise your hand’ if your answer is yes.

57. Washington State Department of Social & Health Services – Division of Behavioral Health and Recovery - PRI One Department Vision Mission Core set of Values Planning B.Develop Prevention Strategic Plan.  (Required) Coalition will develop, write, and submit a strategic plan, including a logic model, to DBHR for approval by March 31, 2014, using the Strategic Plan Requirement Guide. The coalition will regularly update strategic plan to make adjustments based on progress towards meeting goals and objectives and to meet the needs of the community. The Strategic Plan includes the coalition’s process, decisions, and plan for each of the following steps:  Conduct needs and resource assessments.  Set goals, objectives, and strategies.  Establish implementation steps and timelines.  Plan for reporting and evaluating progress on outcomes. Guide p. 15

58. Washington State Department of Social & Health Services – Division of Behavioral Health and Recovery - PRI One Department Vision Mission Core set of Values Planning C.Confirm partnerships for implementation of strategies and programs/activities.  (Required) Coalition will confirm lead organization/responsible party for implementation of activities/programs in Strategic Plan.  If needed, MOU is signed to ensure partnerships for implementation of services. Guide p. 15

59. These problems… School performance (% of courses passed) (HYS Academic) Youth Delinquency (either HYS Perception of Risk, or Alcohol related arrests of 10- 17 year olds, depending on coalition’s strategy) Mental Health (HYS depression) These problems… School performance (% of courses passed) (HYS Academic) Youth Delinquency (either HYS Perception of Risk, or Alcohol related arrests of 10- 17 year olds, depending on coalition’s strategy) Mental Health (HYS depression) Action Outcomes What is the problem? Why ? Why here? But why here? So what? How will we know? What are we doing about it? These types of problems… Any Underage Drinking (10th grade 30-day use) Underage Problem and Heavy Drinking (10 th grade) [Add Yours Here] These types of problems… Any Underage Drinking (10th grade 30-day use) Underage Problem and Heavy Drinking (10 th grade) [Add Yours Here] …with these common factors… Community engagement/Coalition development: [Coalition Name] [Add Yours Here] Community engagement/Coalition development: [Coalition Name] [Add Yours Here] School-based Prevention/ Intervention Services: Student Assistance Program School-based Prevention/ Intervention Services: Student Assistance Program Direct Services: [Add Yours Here] Direct Services: [Add Yours Here] Public Awareness: [Add Yours Here] Public Awareness: [Add Yours Here] Environmental Strategies: [Add Yours Here] Environmental Strategies: [Add Yours Here] …can be addressed thru these strategies… [Name] Coalition Logic Model Alcohol Availability: Retail or Social Access Promotion of Alcohol Alcohol Laws: Enforcement; Penalties; Regulations [Add Yours Here] Alcohol Availability: Retail or Social Access Promotion of Alcohol Alcohol Laws: Enforcement; Penalties; Regulations [Add Yours Here] Community Disorganization/ Community Connectedness Low Commitment to School Favorable Attitudes Friends Who Use Perception of Harm [Based on individual assessment] Low Commitment to School Favorable Attitudes Friends Who Use Perception of Harm [Based on individual assessment] Risk & Protective Factors: [Add Yours Here] Risk & Protective Factors: [Add Yours Here] …specifically in our community… Long-Term Outcome: Consequences Long-Term Outcome: Consequences Intervening Variables (Risk/Protective Factors) Intervening Variables (Risk/Protective Factors) Evaluation Plan Behavioral Health Problems (Consumption) Behavioral Health Problems (Consumption) Strategies & Local Implementation Strategies & Local Implementation Local Conditions and Contributing Factors Reporting/Eval Plan/Implementation Local Assessment State Assessment …and we will use these tools to measure our impact… Direct Services: Assigned Program pre/post and process measures; HYS Prevention/ Intervention Services: pre/post Community engagement/Coalition development: Annual Coalition Survey Sustainability Documentation Community engagement/Coalition development: Annual Coalition Survey Sustainability Documentation Environmental Strategies: Process measures Community Survey; HYS Environmental Strategies: Process measures Community Survey; HYS Public Awareness: Process measures Community Survey Public Awareness: Process measures Community Survey (10-15 years) (5-10 years) (2-5 years) (6 months – 2 years)

60. Washington State Department of Social & Health Services – Division of Behavioral Health and Recovery - PRI One Department Vision Mission Core set of Values Poll On a scale of 1-5 how comfortable do you feel that you could explain the logic model to someone else?

61. Washington State Department of Social & Health Services – Division of Behavioral Health and Recovery - PRI One Department Vision Mission Core set of Values Discussion Questions What experience do you have to offer to the learning community around Planning? What questions do you have or anticipate having as you work on these tasks? What additional clarification is needed, if any, in order to move forward?

62. Washington State Department of Social & Health Services – Division of Behavioral Health and Recovery - PRI One Department Vision Mission Core set of Values Implementation Section 7

63. Washington State Department of Social & Health Services – Division of Behavioral Health and Recovery - PRI One Department Vision Mission Core set of Values Implementation A.Maintain active community coalition.  (Required).5 FTE Community Coalition Coordinator supports and maintains the community substance abuse prevention coalition. Beginning July 2013.  (Required) Coalition will regularly conduct monthly full coalition meetings, workgroup/sub-committee meetings as needed.  (Required) Coalition will review and revise coalition structure at least annually.  (Required) Coalition will complete tasks included in ‘Task Categories Guide.’ Guide p. 16

64. Washington State Department of Social & Health Services – Division of Behavioral Health and Recovery - PRI One Department Vision Mission Core set of Values Implementation B.Participate in monthly meetings with DBHR.  (Required) ESD/county/community coalition coordinator attends monthly PRI Learning Community meetings by phone, GoTo® meeting, K20, or in-person and documents attendance in PBPS.  (Required) DBHR and Community Coalition Coordinator meet for check-in meetings at least once per month, or more frequently as needed, to discuss: o Negotiate timeline. o Progress on strategic work plan. o Contract compliance. o TA/training needs. o Next steps.  County and ESD staff are invited to participate in monthly check-in meetings. Guide p. 16

65. Washington State Department of Social & Health Services – Division of Behavioral Health and Recovery - PRI One Department Vision Mission Core set of Values Implementation C.Implement media strategies.  (Required) Coalition will promote statewide media campaign messages to the local news media, and through social media, publications, and donated advertising using materials developed by DBHR. Guide p. 16 Look for the Press Release

66. Washington State Department of Social & Health Services – Division of Behavioral Health and Recovery - PRI One Department Vision Mission Core set of Values Implementation D.Implement strategy(ies) and programs/activities according to Strategic Plan.  (Required) Organize and implement 1.0 FTE P-I services. Educational Service Districts in coordination with coalition will work with selected schools to implement SAPISP and P-I services. Beginning September 2013 P-I services.  (Required) Coalition will implement capacity building strategies and activities according to Strategic Plan, including coalition meetings and training and technical assistance.  (Required) Coalition will implement cultural competency strategies and activities according to Strategic Plan.  (Required) Coalition will implement sustainability strategies and activities according to Strategic Plan.  (Required) Coalition will implement public awareness campaign(s) according to Strategic Plan. Minimum of one required.  (Required) Coalition will implement environmental strategy(ies) according to Strategic Plan. Minimum of one required.  (Required) Coalition will implement selected direct prevention strategy(ies) according to Strategic Plan. Minimum of one required. Guide p. 16

67. Washington State Department of Social & Health Services – Division of Behavioral Health and Recovery - PRI One Department Vision Mission Core set of Values Poll In the past, what types of services have you implemented?

68. Washington State Department of Social & Health Services – Division of Behavioral Health and Recovery - PRI One Department Vision Mission Core set of Values Discussion Questions What experience do you have to offer to the learning community around Implementation? What questions do you have or anticipate having as you work on these tasks? What additional clarification is needed, if any, in order to move forward?

69. Washington State Department of Social & Health Services – Division of Behavioral Health and Recovery - PRI One Department Vision Mission Core set of Values Reporting and Evaluation Section 8

70. Washington State Department of Social & Health Services – Division of Behavioral Health and Recovery - PRI One Department Vision Mission Core set of Values Reporting and Evaluation A.Develop reporting and evaluation strategies.  (Required) Determine coalition’s intended major outcomes, impacts, and changes expected for goals and objectives, and the evidence that supports this theory of change.  (Required) Determine how evaluation information will be shared within the coalition and used by the coalition to make adjustments as well as communicated with the community-at-large and key leaders. Guide p. 17

71. Washington State Department of Social & Health Services – Division of Behavioral Health and Recovery - PRI One Department Vision Mission Core set of Values Chat Please type your answer into the chat box. What can evaluation information be useful for?

72. Washington State Department of Social & Health Services – Division of Behavioral Health and Recovery - PRI One Department Vision Mission Core set of Values Reporting and Evaluation B.Complete PBPS reporting. Coalition will report outputs and outcomes to DBHR in the PBPS.  (Required) Report coalition and community organization functioning including: o All coalition, community coordination, and training services. o ‘Coalition Assessment Tool’ (survey) complete by coalition members, using the instrument provided by DBHR. (Conducted annually in October.)  (Required) Report public awareness and environmental strategy(ies) including: o All public awareness and environmental services. o Pre- and Post-test assessments per contractual requirements.  (Required) Report direct prevention strategy(ies) including: o All direct services. o Pre- and Post-test assessments per contractual requirements. Note: SAPISP and P-I services will continue to be reported through the OSPI MIS and uploaded to PBPS monthly. Guide p. 17

73. Washington State Department of Social & Health Services – Division of Behavioral Health and Recovery - PRI One Department Vision Mission Core set of Values Reporting and Evaluation C.Review and analyze output and outcome information with coalition according to Strategic Plan.  (Required) Coalition will use the ‘Coalition Assessment Tool’ report to evaluate coalition capacity building efforts.  (Required) Coalition will review effectiveness of message dissemination into community.  (Required) Coalition will use the PBPS reports, state data, and other local reports to monitor and evaluate progress towards goals and objectives. Coalition will make necessary changes based on data and performance. Guide p. 17

74. Washington State Department of Social & Health Services – Division of Behavioral Health and Recovery - PRI One Department Vision Mission Core set of Values Poll How often do you think the coalition should review evaluation information?

75. Washington State Department of Social & Health Services – Division of Behavioral Health and Recovery - PRI One Department Vision Mission Core set of Values Reporting and Evaluation D.Participate in statewide evaluation. Coalition will implement evaluation designed by DBHR. Coalition will:  (Required) Support the local school district to ensure participation in the Healthy Youth Survey. [Target is 80% participation in survey.]  (Required) Work to achieve response rates for the annual ‘Coalition Assessment Tool’ (survey) (conducted annually in October). Work with coalition leadership to use survey results in the on-going formative evaluation work. [Target is 80% participation in survey.]  (Required) Work to achieve response rates for the ‘Community Survey’ (conducted annually between October-January). Work with coalition leadership to use survey results in the on-going formative evaluation work. [Target is 250-350 individuals’ participation in survey.] Guide p. 17

76. Washington State Department of Social & Health Services – Division of Behavioral Health and Recovery - PRI One Department Vision Mission Core set of Values Discussion Questions What experience do you have to offer to the learning community around Reporting and Evaluation? What questions do you have or anticipate having as you work on these tasks? What additional clarification is needed, if any, in order to move forward?

77. Washington State Department of Social & Health Services – Division of Behavioral Health and Recovery - PRI One Department Vision Mission Core set of Values Wrap up Questions???

78. Washington State Department of Social & Health Services – Division of Behavioral Health and Recovery - PRI One Department Vision Mission Core set of Values PRI Community Risk Profiles Preliminary Data to Select Communities

79. Washington State Department of Social & Health Services – Division of Behavioral Health and Recovery - PRI One Department Vision Mission Core set of Values Poll - Hands Have you reviewed your County Community Risk Profile yet? Please ‘raise your hand’ if your answer is yes.

80. Washington State Department of Social & Health Services – Division of Behavioral Health and Recovery - PRI One Department Vision Mission Core set of Values Introduction Purpose: use data to identify high risk communities Risk assessment process: – Based on PRI logic model – Assess alcohol consumption level and consequence – Compare communities with state averages

81. Consequences Behaviors that are known to be associated with substance use Consequences Behaviors that are known to be associated with substance use Consumption Measure of the number of youth using/consuming alcohol and other substances Consumption Measure of the number of youth using/consuming alcohol and other substances Strategies Activities selected to address problems indentified in the needs assessment Strategies Activities selected to address problems indentified in the needs assessment Alcohol Availability  Ease of access and usual sources Promotion of Alcohol Alcohol Laws  Enforcement and penalties Norms Youth alcohol use Law Enforcement Risk Alcohol Availability  Ease of access and usual sources Promotion of Alcohol Alcohol Laws  Enforcement and penalties Norms Youth alcohol use Law Enforcement Risk School performance  Self-reported grades  Skipping school  Graduation rates Youth Delinquency  Self-reported fighting  Carrying a weapon  Gang membership  Drinking and driving  Arrest rates  Weapon incidents in schools Mental Health  Depression  Considering suicide  Suicide attempts School performance  Self-reported grades  Skipping school  Graduation rates Youth Delinquency  Self-reported fighting  Carrying a weapon  Gang membership  Drinking and driving  Arrest rates  Weapon incidents in schools Mental Health  Depression  Considering suicide  Suicide attempts Youth Alcohol Use  Current drinking  Problem or heavy drinking  Other substance use – tobacco, marijuana, other illegal drugs, prescription drugs Youth Alcohol Use  Current drinking  Problem or heavy drinking  Other substance use – tobacco, marijuana, other illegal drugs, prescription drugs Community Connectedness Risk & Protective Factors  Poor family management  Early initiation of drugs  Intentions to use drugs  Friends’ use of drugs  Social skills Risk & Protective Factors  Poor family management  Early initiation of drugs  Intentions to use drugs  Friends’ use of drugs  Social skills Intervening Variables Characteristics that are strongly predictive of underage drinking and substance use Intervening Variables Characteristics that are strongly predictive of underage drinking and substance use Measures Measures Available for the Community Needs Assessment School-based Prevention/ Intervention Services Coalition Environmental Strategies Direct Services (minimum 60% EBPs) Direct Services (minimum 60% EBPs) Public Awareness Measures Services to Measure

82. Washington State Department of Social & Health Services – Division of Behavioral Health and Recovery - PRI One Department Vision Mission Core set of Values Methodology Current alcohol use Frequency of alcohol use Binge drinking Alcohol Consumption Mental health Academic performance Youth delinquency acts Consequence Composite Risk Score Contextual Variables Economic Deprivation Troubled Families Data sources: Health Youth Survey DSHS administrative data (CORE – GIS)

83. Washington State Department of Social & Health Services – Division of Behavioral Health and Recovery - PRI One Department Vision Mission Core set of Values Community Risk Ranking Select “High Risk” communities – Consider communities in the order of risk ranking – Must be ranked above the State average and among the top 5 communities in the county Ranking may change when new data are received. – Current profile – data as of October 2011 – Updated profile – 2012 HYS and current administrative data

84. Washington State Department of Social & Health Services – Division of Behavioral Health and Recovery - PRI One Department Vision Mission Core set of Values Report Components: Data Summary Examine the composite risk ranking and select from the communities with the highest risk score: Top 5 communities in the county with risk scores 50% or above, or The highest ranked community in the county

85. Washington State Department of Social & Health Services – Division of Behavioral Health and Recovery - PRI One Department Vision Mission Core set of Values Report Components: Data Summary Consumption and Consequence Ranking: Very high = Top 10% High = Top 10% to 25% Average = 25% to 75% Low = Bottom 10% to 25% Very Low = Bottom 10%

86. Washington State Department of Social & Health Services – Division of Behavioral Health and Recovery - PRI One Department Vision Mission Core set of Values Report Components: Data Summary Consider the number of indicators with data. Population of community as a reference. Among top ranked communities, consider the level of economic deprivation and more troubled families.

87. Washington State Department of Social & Health Services – Division of Behavioral Health and Recovery - PRI One Department Vision Mission Core set of Values Report Components: Maps Overall risk levels by school district Alcohol consumption and consequence risk levels by school district

88. Washington State Department of Social & Health Services – Division of Behavioral Health and Recovery - PRI One Department Vision Mission Core set of Values Report Component: Maps Maps show risk levels

89. Washington State Department of Social & Health Services – Division of Behavioral Health and Recovery - PRI One Department Vision Mission Core set of Values Report Components: Data Tables Data tables show statistics for each indicator.

90. Washington State Department of Social & Health Services – Division of Behavioral Health and Recovery - PRI One Department Vision Mission Core set of Values Community Selection Criteria Select the communities with the highest overall risk scores – Select the top ranked community and if not, justify why – Select from the top 5 communities in the county with a risk ranking of 50% or higher – Consider the number of indicators with data: Risk scores based on few indicators should be interpreted with caution. Example: school districts not participating in HYS

91. Washington State Department of Social & Health Services – Division of Behavioral Health and Recovery - PRI One Department Vision Mission Core set of Values Poll On a scale of 1-5, how would you rate your understanding in using the County Risk Profile?

92. Washington State Department of Social & Health Services – Division of Behavioral Health and Recovery - PRI One Department Vision Mission Core set of Values Questions Regarding implementing PRI: – Contact your Prevention System Manager Regarding your County Risk Profile: – Grace Hong (360)725-1201, hongg@dshs.wa.govhongg@dshs.wa.gov