1. Welcome to the Minnesota SharePoint User Group

2. Introductions / Overview SharePoint News SharePoint Administration CommVault Demonstration Q & A Agenda

3. Inetium (www.inetium.com)www.inetium.com Twin Cites based Microsoft consulting company Microsoft Gold Certified Partner Practice Area focused on Information Worker Technologies New Horizons – Minnesota (www.newhorizonsmn.com)www.newhorizonsmn.com Microsoft Gold Certified Partner Training on many technologies Microsoft (www.microsoft.com)www.microsoft.com I’m guessing you’ve heard of them Introductions – MNSPUG Sponsors

4. Build a local community focused on Microsoft SharePoint Technologies Educate user group members about SharePoint Technologies Transfer knowledge within the community Communicate best practices Introduce new products / solutions User Group Goal / Objectives

5. Website for user group SharePoint resource documents SharePoint resource websites links RSS Feeds Meeting Schedule Past User Group Presentations www.sharepointmn.com

6. Next Meeting March 9 th 9:00 AM to 11:00 AM Microsoft’s Bloomington Office Topic: To Be Announced Ongoing Schedule 2 nd Wednesday of every month 9:00 to 11:00 am Microsoft’s Bloomington Office Upcoming Schedule

7. New SDK’s for SharePoint are available online (WSS / SPS) Windows SharePoint Services Software Development Kit (SDK) http://www.microsoft.com/downloads/details.aspx?familyid=1C64AF62-C2E9-4CA3-A2A0- 7D4319980011&displaylang=enhttp://www.microsoft.com/downloads/details.aspx?familyid=1C64AF62-C2E9-4CA3-A2A0- 7D4319980011&displaylang=en Released 2/3/2005 Web Part Framework Server-side object model Web services Collaborative Application Markup Language (CAML) RPC protocol Client-side APIs SharePoint News

8. New SDK’s for SharePoint are available online (WSS / SPS) SharePoint Portal Server 2003 Software Development Kit (SDK) http://www.microsoft.com/downloads/details.aspx?familyid=aa3e7fe5-daee-4d10-980f- 789b827967b0&displaylang=enhttp://www.microsoft.com/downloads/details.aspx?familyid=aa3e7fe5-daee-4d10-980f- 789b827967b0&displaylang=en Released 2/3/2005 An expanded introduction to SharePoint Portal Server New Code Snippets section New FAQ section Expanded Concepts and Architecture section SharePoint News

9. Microsoft Security Bulletin MS05-006 Vulnerability in Windows SharePoint Services and SharePoint Team Services Could Allow Cross-Site Scripting and Spoofing Attacks (887981) http://www.microsoft.com/technet/security/bulletin/MS05-006.mspx This update resolves a newly-discovered, privately-reported vulnerability. A cross-site scripting and spoofing vulnerability exists in the affected software that could allow an attacker to convince a user to run a malicious script. SharePoint News

10. Administering SharePoint

11. Many different types of operations Today we are going to: Review high level SPS / WSS administrative interfaces Focus on core day to day operations of SharePoint Administrators Focus on frequently asked about items Planning / Managing Resources Tracking Statistics Monitoring health Planning / Managing Backup / Restore Administering SharePoint

12. Both have web based central administration consoles SPS Backup / restore is desktop tool Many admin tasks are command line based Administering SPS and WSS

13. SharePoint Portal Server Central Admin Server Configuration Configure server topology Configure configuration database server Specify component settings database server Specify content database server Configure e-mail server settings Configure Server Farm Account Settings Portal and Virtual Server Configuration Create a portal site List and manage portal sites Extend an existing virtual server Configure virtual server settings Configure site quotas and locks Configure alternate portal site URLs for intranet, extranet, and custom access

14. SharePoint Portal Server Central Admin Security Configuration Set SharePoint administrative group account Manage site collection owners Manage Web site users Manage blocked file types Configure anti-virus settings Component Configuration Manage the Search Service Manage settings for single sign-on Manage shared services for the server farm Configure usage analysis processing Configure HTML viewer Configure diagnostic settings

15. Windows SharePoint Services Central Admin Virtual Server Configuration Top level web sites Delete site collections Extend / Upgrade Virtual Server Configure Virtual Server Settings Security Configuration Set administration group Manage site collection owners Manage web site users Manage blocked file types Configure antivirus settings

16. Windows SharePoint Services Central Admin Server Configuration Set content database server Set config database server Manage web server list Config email settings Config HTML Viewer Change IIS App Pool Component Configuration Config full-text search Config usage analysis Manage quotas / locks Config data retrieval service

17. Planning for and Managing Resources

18. WSS – Creating Top Level Sites Important to plan sites Determine site collections ex HR, IT, Sales etc. Create multiple top level sites Different security Different quotas Different templates Workspaces / Department type sites in different collection Workspaces are temporary

19. WSS – Top Level Site Quotas By default no quota is selected Set default quota template at virtual Set up quota template(s) to manage growth Max site size in MB Reminder email (size in MB) Once max is reached, no new content can be added Applies to new sites once created If removed, existing sites still have quotas

20. WSS – Top Level Site Locks Helps to prevent runaway sites Prevent sites from being accessed Prevent users from adding additional content Prevent access to entire site Only administrator can unlock the site

21. WSS – Cleaning up Unused Sites How to address proliferation of WSS sites SharePoint provides mechanism for managing unused sites Specific to each virtual Configurable properties After n days Can automatically delete site Delete is entire collection Configure schedule of notices Possibly use stsadm.exe to archive site to file

22. Tracking Statistics

23. Site usage Site collection usage Site size Site alerts Storage space Document libraries Lists Documents Tracking Statistics in SharePoint

24. WSS – Usage Analysis Configuration Not configured by default Log files are created daily if configured to use usage analysis When processing is done, it is merged into the content database Must be administrator on machine to setup for WSS Viewing can only be done via site or subsite not for entire collection

25. WSS – Usage Analysis Results Go to site to analyze View by Day Month View by: Page User OS Browser Referrer URL Good for Business Analysts to track effectiveness of sites

26. Usage Analysis Results in SPS! Undocumented Tip! Works in areas Add “/_layouts/1033/usageDetails.aspx” to URL Example: http://intranet.necorp.com/sales/_la youts/1033/usageDetails.aspx

27. WSS – Site Collection Usage Summary Tracks storage of disk used Tracks users Tracks activity Total hits bandwidth use (MB/Day)

28. WSS / SPS – Storage Space Allocation Tracks Document Libraries Documents Lists Tracks Size used # of items Quota provides different view

29. Monitoring Health

30. WSS Health Monitoring Windows SharePoint Services Management Pack for MOM Monitors events placed in the Microsoft Windows Server™ 2003 application event log by Windows SharePoint Services Monitors performance of Windows SharePoint Services components Status of database connection. Monitoring the NT events such as web parts, Virus Scan, and HTML Viewer service Collecting NT performance counters related to SharePoint Service Providing custom views for Windows SharePoint Service monitoring info Sending notification when issues occur

31. SPS Health Monitoring SharePoint Portal Server 2003 Management Pack for MOM Monitors events placed in the Microsoft Windows Server™ 2003 application event log Data backup or restore fails Core services such as search, alert notifications and administration are not running Content source crawl fails Search propagation of one or more content indexes fails Audience compilation or profile import fails Sending notification when issues occur

32. Planning and Managing Backup / Restore

33. Planning for SharePoint Backup / Restore Many different types of backup / restore methods available for WSS / SPS Different types provide different levels of granularity It is important for an organization to determine what levels of service are going to be provided Portal level restore Site level restore Document / Item level restore Time frame of restore (ex. < 8 hours, etc.)

34. WSS – Backup / Restore A variety of tools available for backing up / restoring WSS Pro’s and Cons of each method SQL Server 2000 Backup and Restore Command line stsadm.exe tool Command line smigrate.exe tool / Front Page 2003

35. WSS – Backup / Restore – SQL Server 2000 Utilizes SQL Server 2000 native database backup / restore utilities Backs up entire database Easy to setup / schedule Backup / restore entire configuration database and each content database

36. WSS – Backup / Restore – Stsadm.exe Command line tool, needs to be programmed or scripted in batch file Works for both MSDE and SQL Server 2000 Does site collection level backup / restore Need to be administrator on local server The backup for a top level site includes any subsites of the top level site. Site backup and restore affects performance

37. WSS – Stsadm.exe Usage Scenarios Can overwrite an existing site, all completely overwritten (i.e. no merge) If trying to recover data from an existing site, restore to a new site and then copy data over to the existing site Example: Use stsadm.exe if you want to recover a list or list item Manual process requiring cut and paste Link will be provided on www.sharepointmn.com to utility script for backing up many siteswww.sharepointmn.com

38. WSS – Backup / Restore – Stsadm for Windows.NET Windows app GUI interface for generating and submitting STSADM commands 3 rd Party Freeware Configurable via XML

39. WSS – Backup / Restore – Smigrate.exe Command line tool designed for migrating sites Does not necessarily preserve customization settings or security Can be run by administrators of the site, don’t need to be administrator on local server Need to create an empty website to restore to DON’T APPLY TEMPLATE Features are identical to Front Page 2003 Graphical User Interface FrontPage 2003 is based on smigrate.exe

40. SPS – Backup / Restore Primary utility is SharePoint Portal Server Backup and Restore application Comes with SPS Client tool (not web based) SQL Server 2000 client tools must be installed where utility runs Several accounts need write access to backup directory SQL Service Account Search service Search database access Configuring user

41. SPS – Backup / Restore Only backup and restore entire portal Simple, but lacks flexibility Does not backup / restore custom web parts Restoring a lost file from a document library requires restoring the entire portal Backup files in “C:\Program Files\Common Files\Microsoft Shared\web server extensions\60” Depending on needs, may want to look at 3 rd party tools

42. Add a Recycle Bin to WSS Article aimed at developers Discusses utilization of document library event model Creates mirror document library Effectively two copies of the document (may be unsuitable for large implementations) http://msdn.microsoft.com/msdnmag/issues/05/02/RecycleBinforWSS/default.aspx

43. Administrator Guide for Windows SharePoint Services http://www.microsoft.com/resources/documentation/wss/2/all/adminguide/en-us/stsf20.mspx SharePoint Portal Server 2003 Administrators Guide http://www.microsoft.com/technet/prodtechnol/office/sps2003/downloads/admdwnld.mspx SharePoint Portal Server 2003 Management Pack for MOM http://www.microsoft.com/downloads/details.aspx?FamilyId=2F541479-3B85-4831-9247- 0145AB2AC655&displaylang=en Windows SharePoint Services Management Pack for MOM http://www.microsoft.com/downloads/details.aspx?FamilyId=F61B423C-5BAD-46AE-AB67- 33B4BAAA3721&displaylang=en Resources

44. STSADM for Windows http://www.microsoft.com/sharepoint/downloads/components/detail.asp?a=443 Backing up and restoring web sites created with WSS http://www.microsoft.com/technet/prodtechnol/office/office2003/maintain/bureswss.mspx SharePoint Products and Technologies Resource Kit ISBN: 073561881X Resources

45. Q & A