1. Commission on Teacher Credentialing Inspire, Educate, and Protect the Students of California Commission on Teacher Credentialing New Certification Orientation October 9, 2012 Rebecca Walker Teri Bixler Brenda Cunningham Angel Lopez

2. Commission on Teacher Credentialing Inspire, Educate, and Protect the Students of California Topics   Credential Basics   Resources   Contact Information   CTC Online   Demonstrations   Questions 2

3. Commission on Teacher Credentialing Inspire, Educate, and Protect the Students of California Credential Basics   Overview of a Credential   Certificate of Clearance (COC)   Required Documentation   Documents   Applications 3

4. Commission on Teacher Credentialing Inspire, Educate, and Protect the Students of California Credential Basics   Overview of a Credential   Dates   Document Title and Term   Authorization(s)   Renewal Code(s)   Restriction(s) 4

5. Commission on Teacher Credentialing Inspire, Educate, and Protect the Students of California Credential Basics   Certificate of Clearance (COC)   The purpose   Fee credit   Expiration   No longer a recommendation 5

6. Commission on Teacher Credentialing Inspire, Educate, and Protect the Students of California Credential Basics   Required Documentation   Fingerprints 18 month rule Current LiveScan form 41-LS CTC fingerprint cards for OOS 6

7. Commission on Teacher Credentialing Inspire, Educate, and Protect the Students of California Credential Basics   Required Documentation   Transcripts Accredited IHE Acceptable forms of verification Degree conferral versus enrollment Foreign transcript evaluation 7

8. Commission on Teacher Credentialing Inspire, Educate, and Protect the Students of California Credential Basics   Required Documentation   Basic Skills Options Out-of-state (OOS) chart Score reports RC code 8

9. Commission on Teacher Credentialing Inspire, Educate, and Protect the Students of California Credential Basics   Overview of a Credential   Dates Issuance date Expiration date 9

10. Commission on Teacher Credentialing Inspire, Educate, and Protect the Students of California Credential Basics   Overview of a Credential   Document Title and Term Titles Terms   Educator Authorization 10

11. Commission on Teacher Credentialing Inspire, Educate, and Protect the Students of California Credential Basics   Documents   Renewal codes Basic/most common OOS codes Found in Credential Information Guide (CIG) 11

12. Commission on Teacher Credentialing Inspire, Educate, and Protect the Students of California Credential Basics   Documents   Authorization Subjects Full versus supplementary/subject matter Subject matter competency by exam versus by program English learner code old and current 12

13. Commission on Teacher Credentialing Inspire, Educate, and Protect the Students of California Credential Basics   Overview of a Credential   Restriction(s) Restricted to employing agency Restriction is not displaying as an option 13

14. Commission on Teacher Credentialing Inspire, Educate, and Protect the Students of California Credential Basics   Documents   Substitute permits Requirements Online recommendations Web applications Prospective and career substitute permits 14

15. Commission on Teacher Credentialing Inspire, Educate, and Protect the Students of California Credential Basics   Documents   Provisional Internship Permit (PIP) or Short-Term Staff Permit (STSP)   Requirements   STSP dating   Submission 15

16. Commission on Teacher Credentialing Inspire, Educate, and Protect the Students of California Credential Basics   Applications   Returned applications Applications remain at CTC Letters to educators and/or agency Not reconstruct – return letter and requested materials Processing time frame 16

17. Commission on Teacher Credentialing Inspire, Educate, and Protect the Students of California Credential Basics   Applications   Application Status Various statuses Paper application document type Processing time frame 17

18. Commission on Teacher Credentialing Inspire, Educate, and Protect the Students of California Resources   CTC Website   Credential Information Guide 18

19. Commission on Teacher Credentialing Inspire, Educate, and Protect the Students of California Resources   CTC Website   Tabs   Buttons   Leaflets   Manuals   Coded Correspondence   New Info   Contact Info 19

20. Commission on Teacher Credentialing Inspire, Educate, and Protect the Students of California Resources   CIG   Login Username: cig2011 Password: ctcguide   Tabs across the top   Approved Programs   CTC Online 20

21. Commission on Teacher Credentialing Inspire, Educate, and Protect the Students of California Resources   CIG   Resources Leaflets and forms Credential Information Alerts (CIA) Manuals/Handbooks Checklists Charts History 21

22. Commission on Teacher Credentialing Inspire, Educate, and Protect the Students of California Resources   CIG   Tools Credential types & authorization statements Glossary Renewal codes SEID lookup Unit conversion calculator 22

23. Commission on Teacher Credentialing Inspire, Educate, and Protect the Students of California Contact Information   Email   Minimum information to include   What to send where   One email to one email box 23

24. Commission on Teacher Credentialing Inspire, Educate, and Protect the Students of California Contact Information   List Serves   CTC News   PSD News   CAW News   Email to sign up 24

25. Commission on Teacher Credentialing Inspire, Educate, and Protect the Students of California CTC Online Overview 25

26. Commission on Teacher Credentialing Inspire, Educate, and Protect the Students of California CTC Online   What it is   New Users   Searches   CTC Website   Resources   Document Basics   Helpful Hints 26

27. Commission on Teacher Credentialing Inspire, Educate, and Protect the Students of California CTC Online   What it is - definition   New Users   Roles and responsibilities   Linking   Login and password 27

28. Commission on Teacher Credentialing Inspire, Educate, and Protect the Students of California CTC Online   Searches   Public   Secured Fingerprint indicator Valid Application tab   Document Number   Display after correction 28

29. Commission on Teacher Credentialing Inspire, Educate, and Protect the Students of California CTC Online   CTC Website   Visual overview of educator page   Tip links Renewals & recommends Submit applications-web applications Maintain profile, status and printing Timing Out   FAQs for educators 29

30. Commission on Teacher Credentialing Inspire, Educate, and Protect the Students of California CTC Online   CTC Website   Educator page User ID/Password not for educator Maintain profile Documents Renewals, Recommends, and Web Application Application Status 30

31. Commission on Teacher Credentialing Inspire, Educate, and Protect the Students of California CTC Online   Resources   CTC Online CIG link Alerts Handbooks Training module demonstrations Step-by-step guides Roles and Responsibilities FAQs 31

32. Commission on Teacher Credentialing Inspire, Educate, and Protect the Students of California CTC Online   CTC Document Basics   Definitions Document categories Upgrade Added authorization 32

33. Commission on Teacher Credentialing Inspire, Educate, and Protect the Students of California CTC Online   CTC Document Basics (cont.)   Dating Dependent Upgrading Added authorization date field 90 days submission 33

34. Commission on Teacher Credentialing Inspire, Educate, and Protect the Students of California CTC Online   CTC Document Basics   Attachments When What Format   Documents not to be submitted online 34

35. Commission on Teacher Credentialing Inspire, Educate, and Protect the Students of California CTC Online   CTC Document Basics   Changing submissions   Only submitter’s submissions   Prior to educator payment   Correction Requests   After payment 35

36. Commission on Teacher Credentialing Inspire, Educate, and Protect the Students of California CTC Online   Helpful Hints   Upgrades Dating Document term Renewal code(s) 36

37. Commission on Teacher Credentialing Inspire, Educate, and Protect the Students of California CTC Online   Helpful Hints   Restricted documents Restriction needed What to do if the restriction is not an option to select 37

38. Commission on Teacher Credentialing Inspire, Educate, and Protect the Students of California CTC Online   Helpful Hints   Not selecting all authorizations English learner (ELA) most common   80499 not online submission Paper application Routed to BASK 38

39. Commission on Teacher Credentialing Inspire, Educate, and Protect the Students of California CTC Online   Basics   Login   Recommend Views 39

40. Commission on Teacher Credentialing Inspire, Educate, and Protect the Students of California CTC Online   Basics   Supported browsers   Pop-up blockers   Authentication   Arrows Scroll Sort Select 40

41. Commission on Teacher Credentialing Inspire, Educate, and Protect the Students of California CTC Online   Automated emails   Profile change   Payment Confirmation   Application Confirmation   Document Confirmation   Recommendation Confirmation Bulk submissions 41

42. Commission on Teacher Credentialing Inspire, Educate, and Protect the Students of California CTC Online   Login   Landing page – (UserID/Password)   Search tab   Application tab – My filtered recommends   Exit using Log Out   Home returns to CTC website   FAQ & Glossary 42

43. Commission on Teacher Credentialing Inspire, Educate, and Protect the Students of California CTC Online   Recommend Views   My filtered recommends   My recommends   Organization’s recommend 43

44. Commission on Teacher Credentialing Inspire, Educate, and Protect the Students of California CTC Online   Recommend Views   View a submission Correctly open and exit the document   Application Deleted and Purged The Back and Cancel buttons 44

45. Commission on Teacher Credentialing Inspire, Educate, and Protect the Students of California How to Assist the Educator   Submitting supporting materials   Authorized Submitter CTC Online system Attach electronic files Fax to (916) 445-7255 with your coversheet Paper application Attach verified true copies 45

46. Commission on Teacher Credentialing Inspire, Educate, and Protect the Students of California How to Assist the Educator   Submitting supporting materials   Educator uses Web application process Attach the web application coversheet along with your coversheet when mailing or faxing verified true copies 46

47. Commission on Teacher Credentialing Inspire, Educate, and Protect the Students of California How to Assist the Educator   Renewals/Re-issuances not displaying   Educator uses the Web Application process instead of mailing application The web application coversheet must be mailed to the Commission or the application will not be processed timely 47

48. Commission on Teacher Credentialing Inspire, Educate, and Protect the Students of California How to Assist the Educator   Recommends   Educator uses the Web Application process Unable to transfer application and fees between recommendation and web application The Educator must complete the recommended application and payment process 48

49. Commission on Teacher Credentialing Inspire, Educate, and Protect the Students of California Training Materials & Resources   Credential Information Guide   Email us:   CTCOnline system – CTCOnline@ctc.ca.gov   Credentialing questions – Credentials@ctc.ca.gov Credentials@ctc.ca.gov 49

50. Commission on Teacher Credentialing Inspire, Educate, and Protect the Students of California Demonstrations   Emergency 30-Day Substitute Permit   Selected Credential Types 50

51. Commission on Teacher Credentialing Inspire, Educate, and Protect the Students of California CTC Online Demonstrations   Creating Documents   Begin a recommendation   Social Security number and date of birth (SSN & DOB)   Not found in system 51

52. Commission on Teacher Credentialing Inspire, Educate, and Protect the Students of California CTC Online Demonstrations   Creating Documents   Approved Institution Completion of a Commission- approved program   Authorized Agencies Emergency 30-Day Substitute Teaching Permits 52

53. Commission on Teacher Credentialing Inspire, Educate, and Protect the Students of California CTC Online Demonstrations   Creating Documents   Buttons Create New Document Upgrade Added an Authorization 53

54. Commission on Teacher Credentialing Inspire, Educate, and Protect the Students of California CTC Online Demonstrations   Creating a Document   Dates Candidate Completion Date Issue date 90 days submission window 54

55. Commission on Teacher Credentialing Inspire, Educate, and Protect the Students of California CTC Online Demonstrations   Creating Documents   Credential Title and Term Aligned to Commission-approved programs   Subject Matter Qualification Route 55

56. Commission on Teacher Credentialing Inspire, Educate, and Protect the Students of California CTC Online Demonstrations   Creating Documents   Authorizations/Subjects   Renewal Code(s)   Restrictions, if applicable   Attachments   Save or Submit 56

57. Commission on Teacher Credentialing Inspire, Educate, and Protect the Students of California Questions 57

58. Commission on Teacher Credentialing Inspire, Educate, and Protect the Students of California Submitting Applications for Prelingually Deaf Applicants   All applications must be submitted by paper including:   Recommendations even if the applicant only needs exemption from RICA   Renewals   Contact information:   credentials@ctc.ca.gov ATTN: Prelingually Deaf credentials@ctc.ca.gov 58

59. Commission on Teacher Credentialing Inspire, Educate, and Protect the Students of California Thank You for Attending! 59