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2. Sorting Data ascending sort—letters (A to Z) and #s lowest to highest Descending—letters (Z to A) and #s highest to lowest To sort data, you first click a cell in the column by which you want to sort a range of data. Data tab>Sort & Filter group>click ascending or descending You can sort by more than one column of data. You set up a sort with multiple levels in the Sort dialog box. 2

3. Filtering Data Filtering—displays data that meets certain criteria and temporarily hides the rows that do not Data>Sort & Filter>Filter button Filter arrows appear in the lower-right corners of the column heading cells. AutoFilter--displays a list of all the values that appear in that column along with additional criteria and color filtering options. 3

4. Applying Conditional Formatting Conditional formatting—changes look of cells that meet a specified condition Home>Styles>Conditional Formatting button The Highlight Cells Rules format cells based on comparison operators. The Top/Bottom Rules format cells based on their rank. 4

5. Hiding Columns and Rows Hiding—temporarily removes a row or column from view Select how many rows or columns you want to hide, and then right-click the selection. On the shortcut menu that appears, click Hide to remove the selection from view in the worksheet. 5

6. Adding Shapes to a Worksheet Insert tab>Illustrations group>Shapes button To delete a shape, select it and press the Delete key. 6

7. Adding SmartArt Graphics to a Worksheet SmartArt graphics enhance worksheets by providing a visual representation of information and ideas. SmartArt graphics are often used for organizational charts, flowcharts, and decision trees. Insert>Illustrations>SmartArt 7

8. Adding Pictures to a Worksheet Insert>Illustrations>Picture Insert>Illustrations>Clip Art 8

9. Using Templates Templates–predesigned workbook files The template includes all the parts of a workbook that will not change, such as text labels, formulas, and formatting. You save a copy of the template as a workbook and enter the variable data. You can use a template again and again, entering different data each time. Excel comes with a variety of templates, which you access from the New Workbook dialog box. 9

10. Inserting Hyperlinks Hyperlink—cell that opens another file or page when you click it Insert>Links>Hyperlink button or right-click the cell 10

11. Saving a Workbook in a Different Format Excel workbooks can be saved in different file formats so that they can be opened in other programs. For example, if you want to share data with a coworker or friend who uses an earlier version of Excel, you can save your Excel file in a format that is readable by Excel 2003. You can also save the file in a format that can be viewed as a Web page on the Internet. 11

12. Working with Comments Comment--notes used to explain or identify info Review>Comments The New Comment button inserts a comment in the active cell. To edit a comment, click the cell that contains the comment. Review>Comments>Edit Comment button To delete a comment, click the cell that contains the comment. Review>Comments>Delete 12