1. Keith H. Lundin, Quality Unit-BTS

2.  Team Mission  Materials Certification Lean Team  Current Status  Materials Certification Issues  Materials Certification Process  Prioritization Matrix  Solutions  Benefits  Next Steps 2

3.  Review the materials certification process (preconstruction, during construction, and post- construction) to identify and eliminate non- conformities in process  Primary Focus: Identify ways to reduce the lead time from Substantially Complete through Materials Certification (signed DT1310) to 45 days. 3

4.  Keith Lundin, Bureau of Technical Services, Team Leader  Greg Brecka, SW Region PDS  Steven Krebs, Bureau of Technical Services  Richard Marz, Bureau of Structures/coming from SER  Jennifer McCartney Grube – NE Region PDS  Brenda McCauley – SW Region PDS  Jeff Michalski, NC Region TSS  Matt Smith, SE Region PDS  Matt Grove, WTBA Contractor  Dee Miller, UW Madison – Team Facilitator 4

5. Current Status: Statewide 2011 - 2012

6.  Missing materials tests  Improper certification  Incomplete or inaccurate Materials Information Tracking System (MITS) reports  Materials Review conducted two years after project completion  Submission of materials records one or more years after project completion 6

7. 7 Substantially Complete (Time Charges Stopped) Contractor Complete Punch list items 21 days Project Leader Compiles and Reviews Materials Records 60 days Materials Receive Records for Review and Create Issues List 30 days Project Leader Resolves Materials Issues With Contractor 7 days Project Leader Returns Material Records to Materials for Follow-up Records Review 7 days Materials Submits DT 1310 Materials Certification Form to Project Manager for Final Approval 1 day Materials Certification Process 45 days

8. 8 Materials Certification Tracking Process in MTS entered by Materials Engineer/Specialist

9. 9 DT 1310 Signatures WisDOT Project Materials Coordinator ____________________Date_______ Or Project Leader (Signature) __________________ Date________ Project Manager (Signature) __________________ Date________

10. 10 Proposed Solutions WPMC & CPMC Communication Weekly Data Review Identifying & Resolving Issues Final MRS Review Create 155/900 Resolving Issues Create Sign DT 1310Score Weekly Meetings30 9 000033 Interim Review of Materials0099 9 0042 Designate WPMC & CPMC903009039 Materials Helpline (Central Office)10001307 WDMP for Multiple Projects333333340 Weekly Requirement between WPMC and CPMC 3 03909042 Required On-line CPMC/WPMC Training013333134 Defining Communication Expectations913303047 Development of Quick Guide for CMM & Spec313100012

11.  Interim 30-60-Final Review of Materials  During construction at 30% and 60%  Pilot Regions: SER and NCR  On-line Training of Materials Certification Process  WisDOT Project Materials Coordinator (WPMC)  Contractor Project Materials Coordinator (CPMC) 11

12. 12  Resolve Non-conformance/Non-performance Issues upstream in a timely manner  Enhance Quality of Materials’ Record Submittal  Assure Central Office Testing is being Conducted in a Timely Manner  Assure Contractors are Submitting Materials Documentation as Required by Specifications

13.  Oct/Nov 2013  Identify and confirm on-line course modules  Nov 2013  Contract consultant from UW-Platteville for development content for course module  Dec 2013/Mar 2014  Development of on-line training and pilot testing  April 2014  Implementation of Training 13

14.  Nov 2013  Development of documentation for interim review  Select/Confirm the person who will conduct interim review process  Nov/Dec 2013  Review interim process in NCR and SER and make changes  Feb/Mar 2014  Training on Interim Review process  April 2014  Implement Interim Review Process for all regions 14

15.  Communication is Key!  Resolving issues at lowest level reduces the risk of issues being handled later in the process  Material Specifications include a large amount of requirements making the materials certification process very complicated.  Bar coding and scanning technologies need to be researched to determine what impact there could be on improving the materials certification process. 15

16. Keith H. Lundin Quality Assurance Unit Bureau of Technical Services Division of Transportation System Development Wisconsin Dept. of Transportation Cell: 608-220-8847 FAX: 608-245-8959 keith.lundin@dot.wi.gov keith.lundin@dot.wi.gov 16