1. 1 Laredo Independent School District Information Technology Department Board Member’s Workshop Presentation January 7, 2003

2. 2 Workshop Agenda Where are we? Where are we? What are the State Standards = LISD Standards What are the State Standards = LISD Standards TEKS and Technology Plan TEKS and Technology Plan Instructional Training Program Instructional Training Program Understanding the Network Understanding the Network Where do we need to go? A moving target…. Where do we need to go? A moving target…. How do we get there? How do we get there? Needs Assessment Needs Assessment Resources: monetary, human, hardware, time Resources: monetary, human, hardware, time Information Technology

3. 3 What is Information Technology? What is Information Technology? It consists of the 8 Integrated Areas. It consists of the 8 Integrated Areas. In order to automate each of these areas, a Sub-system module must be implemented. In order to automate each of these areas, a Sub-system module must be implemented. All these areas must work and function as one and be able to communicate with one another. All these areas must work and function as one and be able to communicate with one another. Board Member’s Workshop

4. 4 What are the eight areas? The Information Technology Dept. provides the services for the following areas: 1. Student System 2. Instructional Training and Integration 3. Finance System a) Finance b) Operations 4. E-mail services 5. Web Page Design & Hosting 6. Distance Learning System 7. Network Administration 8. Instructional & Administrative Hardware & Software Maintenance & Installation

5. 5 Information Technology Organizational Chart

6. 6 Information Technology LISD Wide Area Network Layout

7. 7 Area 1: Student System PEIMS – Student Coding Modules PEIMS – Student Coding Modules Attendance Attendance Registrar Registrar Leaver Records Leaver Records Responsibility (staff) Data Responsibility (staff) Data Discipline Discipline Course Completion Course Completion Special Programs Special Programs Extended Year (Summer Submission) Extended Year (Summer Submission) Grade Book Module Grade Book Module Scheduling Process Module (secondary schools) Scheduling Process Module (secondary schools) Report Card Module Report Card Module Special Programs Module Special Programs Module State Testing Module State Testing Module Counselor’s Inquiry Module (Transcripts) Counselor’s Inquiry Module (Transcripts) Report Development (Continuous) Report Development (Continuous) In order to RUN this Student system LISD needs to have the following: Wiring at all schools and departments Wiring at all schools and departments Computers Computers Printers Printers Software Software IT equipment IT equipment Internet Internet Training Training Personnel Personnel

8. 8 Information Technology Personnel Allocated to Student Area: TIES Programming Staff for New Protocol changes (1) LISD Programming Staff (5) Shared Technicians (15)

9. 9 Area 3a: The Finance PEIMS – Finance Module PEIMS – Finance Module Tax Software Tax Software Help Desk –Software and Hardware work orders System Help Desk –Software and Hardware work orders System IDI -Electronic Requisitioning Module IDI -Electronic Requisitioning Module IDI -Accts Payable Module IDI -Accts Payable Module IDI -Budgeting Module IDI -Budgeting Module IDI -Cash Module IDI -Cash Module IDI -Payroll Module IDI -Payroll Module IDI -Human Resources Module IDI -Human Resources Module IDI -Fixed Assets Module IDI -Fixed Assets Module In order for this system to RUN: In order for this system to RUN: LISD needs wiring at all schools and departments. LISD needs wiring at all schools and departments. School Computers School Computers Software Software Personnel Personnel IT equipment IT equipment Internet Internet

10. 10 Information Technology Staff Allocated to work on all Finance Area: IDI Programming Staff for New Protocol changes (1) LISD Programming Staff (3) Shared Technicians (15)

11. 11 Area 3b: Operations Edu-log Software- Transportation Dept Edu-log Software- Transportation Dept Work Order Software–For Maintenance Dept Work Order Software–For Maintenance Dept Bid Items System Module -Warehouse Dept Bid Items System Module -Warehouse Dept Security Cameras Software/Hardware Security Cameras Software/Hardware Food Services Dept Food Services Dept Construction Dept Construction Dept In order for this system to RUN: In order for this system to RUN: LISD needs wiring at all schools and departments. LISD needs wiring at all schools and departments. School Computers School Computers Software Software Personnel Personnel IT equipment IT equipment Internet Internet

12. 12 Information Technology Staff Allocated to Operations Area: LISD Programming Staff (0) Shared Technicians (15) Note: The Same staff that works on Finance System works on the operations software systems.

13. 13 Area 4: E-Mail E-Mail I-GEAR software E-Mail I-GEAR software E-Mail Monitoring Software E-Mail Monitoring Software E-Mail Security Module E-Mail Security Module In order for this system to RUN: In order for this system to RUN: LISD needs wiring at all schools and departments. LISD needs wiring at all schools and departments. School Computers School Computers Software Software Personnel Personnel IT equipment IT equipment Internet Internet

14. 14 Information Technology Staff Allocated to E-mail Area: E-Mail Web Services Specialist (1) Network Administrator (1) Shared Technicians (15)

15. 15 Area 5: Web Page Web Page Software Web Page Software Design Design Deployment Deployment Web page hosting equipment Web page hosting equipment Web page updates Web page updates In order for this system to RUN: In order for this system to RUN: LISD needs wiring at all schools and departments. LISD needs wiring at all schools and departments. School Computers School Computers Software Software Personnel Personnel IT equipment IT equipment Internet Internet

16. 16 Information Technology Staff Allocated to Web Area: Web Services Specialist (1) Shared Technicians (15)

17. 17 Area 6: Distance Learning Software Software Equipment Equipment In order for this system to RUN: In order for this system to RUN: LISD needs wiring at all schools and departments. LISD needs wiring at all schools and departments. School Computers School Computers Software Software Personnel Personnel IT equipment IT equipment Internet Internet

18. 18 Information Technology Staff Allocated to Distance Learning Area: Manager of Operations (1) Shared Technicians (15)

19. 19 Area 7: Network Administration Network server operating system Network server operating system Network equipment Network equipment Network software Network software management software management software distribution software distribution software performance software performance software Anti-virus Anti-virus security system security system Network communication lines (ISDN, DSL, T-1, T-3, 6 mb internet line and Giga-man lines) Network communication lines (ISDN, DSL, T-1, T-3, 6 mb internet line and Giga-man lines) In order for this system to RUN: In order for this system to RUN: LISD needs wiring at all schools and departments. LISD needs wiring at all schools and departments. School Computers School Computers Software Software Personnel Personnel IT equipment IT equipment Internet Internet

20. 20 Information Technology Staff Allocated to Network Infrastructure Area: Network Administrator (1) Shared Technicians (15)

21. 21 Area 8: Instructional & Administrative (Maintenance & Installation of Hardware & Software) In order for this system to RUN: In order for this system to RUN: LISD needs wiring at all schools and departments. LISD needs wiring at all schools and departments. School Computers School Computers Software Software Personnel Personnel IT equipment IT equipment Internet Internet TNG Distribution software Installation Hardware Software * Infrastructure Maintenance Hardware Software * Infrastructure * 50+ different pieces of software

22. 22 Information Technology Staff Allocated to Instructional & Administrative Hardware & Software Maintenance & Installation Area: Network Administrator (1) Shared Technicians (15)

23. 23 The general cost of wiring a campus is: The general cost of wiring a campus is: From $231,000 to $472,000 depending on the size of campus and student population. Erate-5 From $231,000 to $472,000 depending on the size of campus and student population. Erate-5 LISD portion is 10% of the cost of each project. LISD portion is 10% of the cost of each project. E-Rate’s portion is 90% of the cost of each project. E-Rate’s portion is 90% of the cost of each project. Sanchez/Ochoa Elementary$303,796 Sanchez/Ochoa Elementary$303,796 Farias Elementary $280,877 Farias Elementary $280,877 Santa Maria Elementary $275,951 Santa Maria Elementary $275,951 Information Technology Cost of Wiring a Campus

24. 24 FINANCE Pending Projects Full implementation of Electronic Requisition Module Depends on new staff for elementary schools [ February 2003 ] Full Implementation of Budgeting Module [February 2003 ] Procurement and implementation of New Tax Software [ July 2003]

25. 25 Operations -FINANCE Pending Projects Implementation of Bus Routing System and Boundaries Realignment System on Edulog Implementation of Bus Routing System and Boundaries Realignment System on Edulog [ February 2003] Implementation of Security Cameras Implementation of Security Cameras [ Depends on Security Dept and Construction Dept. Activity May 2003] [ Depends on Security Dept and Construction Dept. Activity May 2003] Implementation of PEIMS Module Changes Implementation of PEIMS Module Changes [ Four time per year. District funding is determined from all PEIMS data collection.] [ Four time per year. District funding is determined from all PEIMS data collection.]

26. 26 Student Pending Projects Implementation of New Grade Book Software Implementation of New Grade Book Software [ July 2003] Implementation of New Library Elementary Software (20 campuses) Implementation of New Library Elementary Software (20 campuses) [ July 2003] Implementation of New PEIMS Module Changes Implementation of New PEIMS Module Changes [Four times per year. ]

27. 27 Other Pending Projects January 2003 - Installation of Microsoft outlook at all admin locations and campuses January 2003 - Application of E-Rate round 6 (Hardware and Infrastructure) February 2003 - Installation of New Equipment to speed up internet services & network services. March 2003 - Implementation and pilot of IP Telephonyat the JC Penny complex (telephone system over the network)

28. 28 Other Pending Projects April 2003 - Installation of GIGAMAN Line to speed up internet services which will be done in phases through April April 2003 - Implementation of Network Security Software/Hardware Controls August 2003 - Implementation of On-Line Curriculum (Middle Schools) September 2003 - Implementation of E-Rate round 5 (Hardware and Infrastructure)

29. 29 Admin Web Design Pending Projects December 2002- Installation of web based video for all board meetings and ITV shows March 2003- Implementation of TAX inquiry on the web and credit card payments July 2003- Implementation of web based access to all systems

30. 30 Stipend – for Technology Trainers with Tech Application Certification (Tech Allotment) Stipend – for Technology Trainers with Tech Application Certification (Tech Allotment) Desktops/Laptops - for educators to meet state recommended ratio Desktops/Laptops - for educators to meet state recommended ratio New Career & Applied Technology courses / requirements (grants, Carl Perkins funds) New Career & Applied Technology courses / requirements (grants, Carl Perkins funds) Virtual Finance class Virtual Finance class Microsoft Authorized Training Program Certification Microsoft Authorized Training Program Certification Instructional Technology Proposed Project

31. 31 Additional distance learning equipment (E-rate) Additional distance learning equipment (E-rate) Update equipment for streaming video (E-rate) Update equipment for streaming video (E-rate) Technology Center – for staff and community use Technology Center – for staff and community use Technology Integrated Curriculum – for Middle schools (TARGET grant) Technology Integrated Curriculum – for Middle schools (TARGET grant) Dell Tech Know classes – Christen Middle School will have at-risk students learning how to put computer together. They get to keep computer built. Dell Tech Know classes – Christen Middle School will have at-risk students learning how to put computer together. They get to keep computer built. Additional staff – more district trainers to be made available for “just in time” support Additional staff – more district trainers to be made available for “just in time” support Instructional Technology Proposed Project

32. 32 Facility Needs For Pending Projects Technology Dept. Building $1,500,000 Technology Dept. Building $1,500,000 Land for Building $350,000 Land for Building $350,000 Equipment for Tech Building $200,000 Equipment for Tech Building $200,000 Furniture for Tech Building $75,000 Furniture for Tech Building $75,000 Infrastructure Equipment $350,000 Infrastructure Equipment $350,000 Wiring for New Tech Building $200,000 Wiring for New Tech Building $200,000 Upgrade Central Switch $165,000 Upgrade Central Switch $165,000 Pilot I/P Telephony Network Telephone system $80,000 Pilot I/P Telephony Network Telephone system $80,000 Subtotal$2,920,000 Available funding as of Today$2,245,000 Projected New funding in 03-04 $575,000 Projected donations/equipment-wiring $100,000

33. 33 Other Needs For Pending Projects Software for Tax System $100,000 Software for Tax System $100,000 Hardware for New Tax System$100,000 Hardware for New Tax System$100,000 Web Based Admin Software $50,000 Web Based Admin Software $50,000 Upgrade servers$100,000 Upgrade servers$100,000 Upgrade Core Switch$160,000 Upgrade Core Switch$160,000 Network Security Hardware/Software$250,000 Network Security Hardware/Software$250,000 Distance Learning Bridge$200,000 Distance Learning Bridge$200,000 Data Warehousing$350,000 Data Warehousing$350,000 Hardware/Software Training (Recurring) $70,000 Hardware/Software Training (Recurring) $70,000 Subtotal $1,380,000 Available Funding in General Fund $760,000

34. 34 Staff Needs For Pending Projects 1 Programmers @ $45,000 $45,000 1 Programmers @ $45,000 $45,000 1 Webmaster (Reclassification)@ $20,000 $20,000 1 Webmaster (Reclassification)@ $20,000 $20,000 1 Web Specialist@ $43,000 $43,000 1 Web Specialist@ $43,000 $43,000 2 Help Desk Techs @ $25,000 $50,000 2 Help Desk Techs @ $25,000 $50,000 1 Network Security Spec. @ $45,000 $45,000 1 Network Security Spec. @ $45,000 $45,000 1 Telecom Specialist @ $45,000 $45,000 1 Telecom Specialist @ $45,000 $45,000 2 Operator Clerks @ $15,000 $30,000 2 Operator Clerks @ $15,000 $30,000 2 Software Trainers @ $35,000 $70,000 2 Software Trainers @ $35,000 $70,000 4 Network Technicians @ $30,000 $120,000 4 Network Technicians @ $30,000 $120,000 8 Technicians (Hard/Soft)@ $25,000 $200,000 8 Technicians (Hard/Soft)@ $25,000 $200,000 1 PEIMS Specialist (Reclassification) $5,000 1 PEIMS Specialist (Reclassification) $5,000 1 Technology Specialist/Analyst (grants) $35,000 1 Technology Specialist/Analyst (grants) $35,000 Subtotal$708,000 Available Funding: $250,000 Available Funding: $250,000 Amount needed for next year’s budget $470,000 depending on CH 41 contracts with other districts. Note: Programmers Analysts, Network Administrator, and Technicians reclassification request pending salary survey results.