Presentation is loading. Please wait.

Presentation is loading. Please wait.

Website Implementation Project Proposal: Wood Winery

Similar presentations


Presentation on theme: "Website Implementation Project Proposal: Wood Winery"— Presentation transcript:

1 Website Implementation Project Proposal: Wood Winery
New Vintage Website Implementation Project Proposal: Wood Winery

2 Table of Contents Scope Statements 3 - 11 Stakeholder Analysis 14 - 17
Mission Statement ………………. 3 Wood Winery: Business Need…. 4 Project Description…………… Project Lifecycle Approach….… 6 Assumptions…………………….… 7 Constraints………………………... 8 Deliverables……….…………… 9-11 Objectives & Success Criteria…12 Identification of Risks…………… 13 Stakeholder Analysis Project Lifecycle Work Breakdown Schedule Milestone Chart Cost Baseline Detailed Baseline …………… Cost Baseline Chart………….…….. 29 Communications Plan 30 Responsibility Assignment Matrix Risk Response Plan

3 New Vintage Who we are: Our Mission: Team Members:
New Vintage is a project management consulting firm hired by Wood Winery to manage the implementation of their new website. Our Mission: To be globally recognized as the lead project management company specializing in facilitating and implementing Direct-to-Consumer software solutions for the wine industry. Team Members: xxx

4 Wood Winery Business Needs:
Redesign of the Wood Winery website at: New site will support the new Direct-To-Consumer sales program with an online store and customer data base for tracking sales. New website will utilize a hosted software solution to manage the site content and Customer Relationship Management (CRM) database for the winery.

5 Project Description ‘New Vintage’ is a project management company that specializes in facilitating and implementing software solutions for the wine industry. It has been contracted to create a retail website for an established winery client i.e. ‘Wood Winery’. The desired final product will comprise a wine retail website which is launched by 01 May 2013. New Vintage responsibilities include the provision of project management services and the use of their established relationships with two subcontractors (a graphic design company and web hosting provider) to deliver the requested wine retail website. Payment by Wood Winery to New Vintage will comprise two lump sums: Initial down payment by 26 February % of total payment as per contract Final payment by 29 April % of total payment as per contract Payment by New Vintage to the graphic design company and web hosting provider will comprise two lump sums: Initial down payment by 26 February % of total payment as per contract Final payment by 29 April % of total payment as per contract

6 Project Lifecycle approach
Requirements Planning Implementation Closure Project Definition Initiation Documentation Planning Requirements Design Specification Documents Software Product Installation Training Document sign off Handover documentation Archived File and Documents *The ‘linear approach’ is utilized, as a clear objective and solution exist.

7 Assumptions Winery Wood Winery company branding (e.g. company logo) is already in place. Wood Winery already owns domain name. Wood Winery possesses all relevant permits. Wood Winery has all necessary distribution. Wood Winery is has already procured all necessary hardware. Designer Graphic design firm has already been selected. Graphic design firm is available and adequately staffed for full duration of contract. Graphic design firm has all insurance requirements in place. Web Hosting Provider Web Hosting Provider has already been selected. Web Hosting Provider is available and adequately staffed for full duration of contract. Web Hosting Provider will provide hosted integrated software solution, integrating both front end and back end. Web Hosting Provider has all insurance requirements in place. Web Hosting Provider is able to provide all necessary training.

8 Constraints Time Constraints: Cost Constraints: Other Constraints:
Deadline of 01 May 2013 for website launch. Project definition completed by 15 February 2013 Initiation documentation completed by 26 February 2013 Planning requirements completed by 21 March 2013 Design Specifications completed by 26 March 2013 Software Product completed by 5 April 2013 Installation and Training completed by 19 April 2013 Project Closure by Monday, 29 April 2013* Cost Constraints: Project must meet predefined budget limits as per contractual obligations. Other Constraints: All other deliverables completed as per contractual agreement (to be specified during the planning process). *Project ends 4/29/2013 allowing for 2 days flat/slack.

9 Deliverables This project IS:
Project definition (complete by 15 February 2013) Project Charter Stakeholder register Initiation documentation (complete by 26 February 2013) Project Scope Statement Contracts signed by all parties Contract signed by Wood Winery Contract signed by Graphic Design Company Contract signed by Web Hosting Provider Proof of payment documentation (initial): Payment receipts received from Wood Winery (as proof of deposit) Payment receipts given to Graphic Design Company (as proof of deposit) Payment receipts given to Web Hosting Provider (as proof of deposit) Planning requirements (complete by 21 March 2013) Project Management Plan Requirements Documentation Activity Documentation: Activity list Activity Resource requirements Activity Duration estimates Activity cost estimates Work Breakdown Structure (WBS) Project schedule Project funding requirements Quality management plan Human Resource plan Communications management plan Risk Management plan

10 Deliverables This project IS:
Design Specification documents (complete by 26 March 2013) Front End Design Specification Document Database Specifications document Software Product (complete by 5 April 2013) Sign-off of designs as per client specifications Fully functional back-end / database Fully implemented and integrated front-end (user interface) Winery sign-off document Testing and quality assurance documentation signed Installation & Training (complete by 19 April 2013) Go live documentation (including user acceptance test documentation) Training documentation Closure (complete by 29 April 2013) Hand over documentation Proof of payment documentation (final): Payment receipts received from Wood Winery (as proof of final payment) Payment receipts given to Graphic Design Company (as proof of final payment) Payment receipts given to Web Hosting Provider (as proof of final payment) Sign-off documentation

11 Deliverables This project IS NOT: Acquiring a domain name
A foreign language site Design of company logo Including mobile emulation / compatibility Content creation Procurement of physical hardware Accounting software Any details or services not specifically specified Inclusive of search engine optimization A guarantee of increased customer use and business Inclusive of ongoing maintenance for user-facing website and database Responsible for fulfillment of orders or other ongoing business requirements

12 Objectives & Success Criteria
Time: Launch wine retail website on-time Fully functional website (as per client specifications) by 01 May 2013 Cost: To complete project at or under agreed budget Project completed at or under cost specified in contract documents Technical characteristics: Fully functional user interface. Fully functional backend Consistent with winery brand standards Formal approval by winery Secure and fast check-out * Member sign-up capabilities * Tour reservations * Interactive content * (*details as per contractual agreement) Ability to track sales * Ability to track customers * Ability to track reservations * (*details as per contractual agreement)

13 Identification of Risk
Technical Risks Server Failure Compatibility Issues SSL Expiration Crossed/Corrupted Member Data Project Management Risks Schedule Slippage Scope Creep Organizational Risks Staff Availability/Expertise Staff Turnover External Risks Unfavorable contracts and agreements Subcontractors unable to fulfill deliverable requirements Financial Risks Cost Creep Scheduling Risks Missed deliverable dates

14 Stakeholder Analysis Wood Winery
Needs Expectations Deliverables Contract with New Vintage and Graphic Design company and Hosting Provider. Contract with New Vintage complete (i.e. signed) by 22 February 2013. Contracts with New Vintage complete (i.e. signed) by 22 February 2013. All appropriate initiation documentation. All appropriate initiation documentation received from other involved parties by 26 February 2013. Initiation documentation complete by 26 February 2013. Appropriate planning documentation (including cost and budget estimates, activity list, activity documentation, WBS, Project schedule, Project funding requirements, Quality management plan, Human Resource plan, Communications Management plan, Risk Management plan). Appropriate planning documentation (including cost and budget estimates etc.) received by 21 March 2013. Planning requirements complete by 21 March 2013. Front End Design Specification Document Front End Design Specification Documents are complete and received by 26 March 2013. Front End Design Specification Documents are complete and received from New Vintage by 26 March 2013. Database Specification Document Database Specification Documents are complete and received by 26 March 2013. Database Specification Documents are complete and received from New Vintage by 26 March 2013. Front-end (user interface) User interface conforms to the following criteria: Consistent with winery brand standards Approved by the winery Secure and fast checkout (details as per contract) Member sign-up capabilities (details as per contract) Tour reservations (details as per contract) Interactive content (details as per contract). Approved user interface which is consistent with winery brand standards, approved by the winery, containing a secure and fast check-out (details as per contract), containing member sign-up capabilities (details as per contract), including tour reservations (details as per contract) and interactive content (details as per contract). Functional website (as per contractual specifications). See above. Functional website received in line with contractual specifications by 01 May 2013. Functional website received in line with contractual specifications by 01 May 2013. Appropriate training as per contractual obligations. Training provided by the Graphic Design Company and Web Hosting Provider by 19 April and as per contractual obligations (details still to be determined). Training provided by the Graphic Design Company and Web Hosting Provider by 19 April 2013 and as per contractual obligations (details still to be determined).

15 Stakeholder Analysis New Vintage
Needs Expectations Deliverables Regular meeting with Wood Winery approving authority. Regular meeting with Graphic Design company and Web Hosting provider. Weekly meeting with Wood Winery approving authority. Regular (minimum weekly) meeting with Graphic Design company and Web Hosting provider. Regular (weekly) consultation and approval meetings scheduled with Wood Winery approving authority until deemed unnecessary. Regular (minimum weekly) consultation meetings scheduled with Graphic design company and Web Hosting provider. Contracts between New Vintage and Wood Winery, Graphic Design company and Web Hosting provider signed. Contracts between New Vintage and Wood Winery, Graphic Design company and Web Hosting provider signed by 22 February 2013. Contracts between new Vintage and Wood Winery, Graphic Design company and Web Hosting provider signed signed by 22 February 2013. Initiation documentation from Wood Winery and Graphic Design company and Web Hosting provider. Initiation documentation from Wood Winery and Graphic Design company and Web Hosting provider received and complete by 26 February 2013. Initiation documentation from Wood Winery and Graphic Design Company and Web Hosting Provider received and complete by 26 February 2013. Planning requirement documentation from Winery and Graphic Design Company and Web Hosting Provider* (*This includes product and brand and content information, and a project design directive from Wood Winery). Planning requirement documentation from Wood Winery and Graphic Design Company and Web Hosting Provider received and complete by 21 March 2013. Payments by Wood Winery complete and receipts received. Payments by Wood Winery to New Vintage will comprise two lump sums: Initial down payment (30% of total payment as per contract) by 05 March 2013. Final payment (70% of total payment as per contract) by 29 April 2013. Payment receipts received for two payments from Wood Winery:

16 Stakeholder Analysis Graphic Design Company
Needs Expectations Deliverables Contract with New Vintage Contracts with New Vintage complete (i.e. signed) by 22 February 2013. Contracts with New Vintage (i.e. signed) by 22 February 2013. Requirements documentation* (*This includes product and brand and content information, and a project design directive from Wood Winery). Database Specification Document. Front End design Specification Document. Requirements documentation received by 21 March 2013. Database Specification Document and Front End Design Specification Documents are received and complete by 26 March 2013. All mentioned documents are comprehensive and in a usable format. Requirements documentation received from New Vintage by 21 March 2013 Database Specification Document and Front End Design Specification Documents are complete and received from New Vintage by 26 March 2013. Payments by New Vintage complete and receipts received. Payments from New Vintage to the Graphic Design company will comprise two lump sums: Initial down payment (30% of total payment as per contract) by 05 March 2013. Final payment (70% of total payment as per contract) by 29 April 2013. Payment receipts received for two payments from New Vintage:

17 Stakeholder Analysis Web Hosting Provider
Needs Expectations Deliverables Contract with New Vintage. Contract with New Vintage complete (i.e. signed) by 22 February 2013. Requirements documentation* (*This includes product and brand and content information, and a project design directive from Wood Winery). Database Specification Document. Front End design Specification Document. Requirements documentation received by 21 March 2013. Database Specification Document and Front End Design Specification Documents are received and complete by 26 March 2013. All mentioned documents are comprehensive and in a usable format. Requirements documentation received from New Vintage by 21 March 2013 Database Specification Document and Front End Design Specification Documents are complete and received from New Vintage by 26 March 2013. Payments by New Vintage complete and receipts received. Payments from New Vintage to the Web Hosting Provider will comprise two lump sums: Initial down payment (30% of total payment as per contract) by 05 March 2013. Final payment (70% of total payment as per contract) by 29 April 2013. Payment receipts received for two payments from New Vintage:

18 Project Phases - Planning
Definition Initiation Planning Objectives Project Management Process Deliverables Product (Service) Process Deliverables Complete Project Charter and Stakeholder Register by 15 February Project Charter Stakeholder Register Complete Project Scope Statement by 22 February Sign all contracts and complete payment of all stated financial obligations by 22 February Project Scope Statement Contracts signed by Graphic Design Company, Hosting Provider and Winery Proof of payment documentation complete Complete Project Management Plan and relevant sign-off meeting by 21 March Project Management Plan

19 Project Life Phases - Implementation
Design Specification Software Implementation Installation Closure Objectives Project Management Process Deliverables Product (Service) Completion of all Design Specification Documentation by 26 March Front End Design Specification Document Database Specification Document Complete delivery of a fully functional software product by 05 April Quality Assurance Documentation signed Fully functional back-end Integrated front-end Winery sign-off documentation (of all designs and subsequent delivery) Ensure that all installation and training requirements are complete by 19 April User acceptance documentation signed Live system fully installed User acceptance testing Training completed as per contractual obligations Complete all project closure requirements by 29 April Hand-over documentation signed Sign-off documentation signed Archived Files / Documents 1. Proof of payment documentation complete (i.e. all receipts submitted and received)

20 Work Breakdown Structure
Project definition: (* completion by 15 February 2013). 1.1 Project charter 1.1.1 Project preparation meeting Define project goals Define project start and end date 1.1.2 Project planning meeting Set project timeline Assign tasks for Phase 1 of the project Set meeting/check-in schedule for project 1.2. Stakeholder register Define Stakeholders Define stakeholder needs Initiation documentation: (* completion by 26 February 2013). 2.1. Project Scope Statement Product scope description List of project deliverables Product user acceptance criteria Project boundaries Project constraints Project assumptions 2.2. Contracts signed by all parties Contract signed by Wood Winery Contract signed by Graphic Design Company Contract signed by Web Hosting Provider 2.3. Proof of payment documentation Payment receipts received from Wood Winery 2.3.2 Payments receipts given to Graphic Design Company 2.3.3 Payments receipts given to Web Hosting Provider 2.4. Sign-off meeting Approve project charter, stakeholder register and project scope statements

21 Work Breakdown Structure
Planning Requirements: (* completion by 21 March 2013). 3.1. Project Management Plan Requirements Documentation Activity documentation Activity list Activity Resource Requirements Activity Duration estimates Activity Cost estimates Work Breakdown Structure (WBS) Project schedule Project funding requirements Quality management plan Human Resource plan Communications management plan Risk Management plan 3.2 Sign off Meeting Design Specification Documents: (*completed by 26 March 2013). 4.1. Front End Design Specification Document 4.2. Database Specification Document 4.3. Specification documents peer reviewed and approved 4.4. Sign-off meeting Software Product: (* completion by 5 April 2013). 5.1. Sign-off of designs as per client specification 5.2. Fully functional back-end /database 5.2.1 Back-end completed by hosting company 5.3 Integrated front-end (user interface) 5.3.1 Implementation and integration of front-end by Web Hosting Provider 5.4. Winery sign-off document 5.5. Testing and quality assurance documentation signed. Installation & Training: (* completion by 19 April 2013). 6.1 Live system, fully installed 6.2 User Acceptance Documentation 6.2.1 User Acceptance Tests 6.3 All training completed as per contractual obligations

22 Work Breakdown Structure
Closure (* completion by 29 April 2013). 7.1 Hand over documentation 7.2 Proof of payment documentation Payment receipts received from Wood Winery Payment receipts given to Graphic Design company Payment receipts given to Web Hosting provider 7.3 Sign-off Documentation (final) 7.3.1 Sign off meeting 7.4 Updated Records 7.5 Archived Files/Documents

23 Milestone Chart ♦ View Detailed Gantt Chart February March April May
End Date Week 1 Week 2 Week 3 Week 4 Phase 1 - Project Definition 2/14/2013 Phase 2 - Initiation Documentation 2/26/2013 Phase 3 - Planning requirements 3/21/2013 Phase 4 - Design Specification Documents 3/26/2013 Phase 5 - Software Product 4/5/2013 Phase 6 - Installation and Training 4/19/2013 Phase 7 - Closure 4/29/2013 View Detailed Gantt Chart

24 Cost Baseline (Detailed – Phase 1)
WBS/Deliverables Hours Days Hourly Rate Costs [1] Project definition: (* completion by 15 February 2013). Project charter 8 2 $ $ Project preparation meeting 4 1 $ Define project goals $ Define project start and end date Project planning meeting Set project timeline Assign tasks for Phase 1 of the project Set meeting/check-in schedule for project Stakeholder Register 3 $ Define stakeholders Define stakeholder needs Total Cost Project Definition Phase 1: $ Total Consecutive Man Hours Phase 1: 11

25 Cost Baseline (Detailed – Phase 2)
WBS/Deliverables Hours Days Hourly Rate Costs [2] Initiation documentation: ` (* completion by 26 February 2013). Project Scope Statement 6 $ $ Product scope description 1 List of project deliverables Product user acceptance criteria Project boundaries Project constraints Project assumptions Contracts signed by all parties 2 Contract signed by Graphic Design company $ Contract signed by Hosting provider Contract signed by Winery Proof of payment 3 $ Payment receipts received from Wood Winery Payment receipts given to Graphic Design company Payment receipts given to Web Hosting provider Sign-off meeting $ $ Approve project charter, stakeholder register and project scope statements Total Cost Initiation Documentation Phase 2: $ 1,325.00 Total Man Hours Phase 2: 16

26 Cost Baseline (Detailed – Phase 3)
WBS/Deliverables Hours Days Hourly Rate Costs [3] Planning requirements: (* completion by 12 March 2013). Project Management Plan 46 12 $ $ ,450.00 Requirements Documentation 8 4 $ Activity documentation Activity list 2 1 $ Activity Resource Requirements Activity Duration estimates Activity Cost Estimates Work Breakdown Structure (WBS) 3 Project schedule $ Project funding requirements Quality management plan Human Resource plan Communications management plan Risk Management plan Sign-off meeting $ $ Total Cost Planning Requirements Phase 3: $ 3,650.00 Total Man Hours Phase 3: 47

27 Cost Baseline (Detailed – Phase 3 & 4)
WBS/Deliverables Hours Days Hourly Rate Costs [4] Design Specification documents: (* completion by 26 March 2013). Draft Front End Design Specification Document 3 2 $ $ Draft Database Specification Document Peer Review and approve documents 6 $ $ ,200.00 Sign-off meeting 1 $ Total Cost Design Specification Document Phase 4: $ 1,850.00 Total Man Hours Phase 4: 13 WBS/Deliverables Hours Days Hourly Rate Costs [5] Software Product: (* completion by 5 April 2013). Sign-off of designs as per client specification 1 $ $ Fully functional back-end /database 10 $ ,000.00 Back-end completed by Web Hosting Provider $ $ ,150.00 Integrated front-end (user interface) 15 $ ,725.00 Implementation and integration of front-end by Web Hosting Provider Winery sign-off document $ Testing and quality assurance documentation signed. 5 2 $ $ Total Cost Software Product Phase 5: $ 4,300.00 Total Man Hours Phase 5: 32

28 Cost Baseline (Detailed – Phase 6)
WBS/Deliverables Hours Days Hourly Rate Costs [6] Installation and Training (* completion by 19 April 2013). Live system fully installed 4 1 $ $ User Acceptance Documentation $ $ User Acceptance tests $ $ All training completed as per contractual obligations. 2 $ $ Total Cost Installation Phase 6: $ 1,050.00 Total Man Hours Phase 6: 12 WBS/Deliverables Hours Days Hourly Rate Costs [7] Closure: (* completion by 29 April 2013). Hand over documentation 2 1 $ $ Proof of payment (final): 3 $ Payment receipts received from Wood Winery Payment receipts given to Graphic Design company Payment receipts given to Web Hosting provider Sign-off documentation $ Sign-off meeting $ Updated records Archived Files/Documents Total Cost Closure Phase 7: $ Total Consecutive Man Hours Phase 7: 8

29 Cost Baseline Chart

30 Communications Plan Document Frequency Format Distribution New Vintage
Wood Winery Web Hosting Graphic Designer Project Definition Project Charter Once Adobe PDF O R Stakeholder Register Initiation Documentation Scope Statement Contract - Graphic Designer MS Word DOC O/R/S R/S Contract - Web Hosting Contract - Wood Winery Proof of Payment - Graphic Designer O/R Proof of Payment - Web Hosting Proof of Payment - Wood Winery Planning Requirements Requirements Documentation Activity Documentation Work Breakdown Structure Design Specification Documents Front End Design Specification Document Database Specification Document Software Product Winery Sign Off Document Test and Quality Assurance Documentation Installation and Training Go Live Documentation Training Documentation Closure Hand Over Documentation Sign Off Documentation O - Owner S - Sign-off required R - Reviewer I - Input required

31 responsibility Assignment Matrix (Phases 1-3)
WBS# Document Resources New Vintage Wood Winery Web Hosting Graphic Designer 1 Project Definition 1.1 Project Charter O R/S/I R 1.2 Stakeholder Register 2 Initiation Documentation 2.1 Scope Statement 2.2.1 Contract - Graphic Designer O/S R/S 2.2.2 Contract - Web Hosting 2.2.3 Contract - Wood Winery 2.3.1 Proof of Payment - Graphic Designer O/R 2.3.2 Proof of Payment - Web Hosting 2.3.3 Proof of Payment - Wood Winery 3 Planning Requirements 3.1 Project Management Plan 3.1.1 Requirements Documentation 3.1.2 Activity Documentation 3.1.3 Work Breakdown Structure Legend: * Please note that this is written as an external document O - Owner S - Sign-off required R - Reviewer I - Input required

32 responsibility Assignment Matrix (Phases 4-7)
WBS# Document Resources New Vintage Wood Winery Web Hosting Graphic Designer 4 Design Specification Documents 4.1 Front End Design Specification Document O R/I/S 4.2 Database Specification Document 5 Software Product 5.2 Fully Fucntional Backend/Database 5.3 Integrated Front End (User Interface) 5.4 Winery Sign Off Document 5.5 Test and Quality Assurance Documentation 6 Installation and Training 6.1 Live System Fully Installed R R/S 6.2 User Acceptance Documentation 6.3 Training Documentation R/I Training Completed (as per contractual obligations) 7 Closure 7.1 Hand Over Documentation 7.2.2 Proof of Payment - Graphic Designer O/R 7.2.3 Proof of Payment - Web Hosting 7.2.1 Proof of Payment - Wood Winery 7.3 Sign Off Documentation 7.5 Archive Files and Documents Legend: * Please note that this is written as an external document O - Owner S - Sign-off required R - Reviewer I - Input required

33 Risk RESPONSE Plan ID Risk Type Risk Description Risk Trigger
Impacted Areas Probability Impact Priority Strategies Owner Status (O or C) Technical Risks 1 Server Failure Hardware Failure Schedule, Scope, Cost Low (<5%) high medium Accept Hosting Company Closed 2 Compatibility Issues Hardware/software issues Quality, Schedule Medium (5-15%) Mitigate Wood Winery Open 3 SSL Expiration SSL Expires or is not ordered Scope, Cost, Schedule low Avoid 4 Crossed/Corrupted Member Data 1) Member Data is corrupted during the migration validation process ) "Dirty" data is provided by Wood Winery Hosting Company / Wood Winery Project Management 5 Schedule Slippage 1) Deadlines with dependencies are not being met 2) Increase in scope High (>15%) New Vintage 6 Scope Creep 1) Wood Winery requests additional functionality 2) Design files require additional programming time 3) Inadequate requirements Organizational 7 Staff Availability/Expertise 1) Staff not at work (illness, unexpected leave) 2) Team member resignation ) Work requires staff with specialized skills. Schedule, Cost All Parties 8 Staff Turnover 1) Hire/Fire ) Internal staff movement External 9 Unfavorable Contracts and agreements Lack of Expertise Mitigate - approval by attorney 10 Subcontractors unable to fulfill deliverable requirements. Lack of Expertise, Human Resources, Scope changes Hosting Company, Designer Financial 11 Cost Creep New development, revised Scope, revised billing Schedule, Cost, Scope New Vintage, Wood Winery Scheduling 12 Missed Deliverable dates IMPACT LEGEND Low: Little to no potential for disruption of project requirements, Medium: Medium potential for disruption of project requirements High: Significant potential for disruption of project requirements

34 Finished product – Wood Winery Website


Download ppt "Website Implementation Project Proposal: Wood Winery"

Similar presentations


Ads by Google