1. Financial Reporting Stefan Nyström, MA Per Dahlström, MA Lead Partner Seminar

2. Statement of Expenditure (SoE)  A template where project partner state all expenditure, revenues and match funding incurred during a specific period.  The template will be made available through an online monitoring system  Supporting documents: Copies of invoices, timesheets etc.….  All partners must state their expenditure in EUR.  “Signed” by an authorized person Please note Please note, that each programme partner country establishes exactly what supporting documentation is required.

3. Statement of Expenditure (SoE)  Statement of Expenditure (signed by authorized person)  Ledger for the current reporting period (every partner should keep separate project accounts)  Currency conversion sheet (for non-Euro partners)  Time sheets (for part time project employees)  Employment contracts (for full time project employees)  Copies of all invoices and receipts  Model to show the office costs distributed proportionally including relevant supporting evidence  Latest approved application and any further decisions  Transaction List  Partner Activity Report  Other relevant documentation

4. Statement of Expenditure (SoE) SoE Project partner fills in a SoE Project partner sends SoE to FLC FLC conducts a check of the expenditure FLC issue CoE and Checklist FLC Sends CoE and checklist to the Project partner

5. First Level Control (FLC)-What do they do?  Each project partner has a designated FLC  The FLC checks that the project costs are following the EU- and NPA eligibility rules and National rules Checking project expenditure in accordance with the Eligibility rules On the Spot visits Reporting Irregularities Certificate of Expenditure/ FLC checklist FLC

6. Centralized vs De-centralized System Sweden Centralized Finland Decentralized Ireland Centralized Northern Ireland Centralized Scotland Decentralized Faroe Islands Decentralized Greenland Centralized Norway Decentralized Iceland Centralized

7. What does the FLC do with the SoE?  Perform first level control  Project partner costs are following the EU- and NPA eligibility rules and National rules  Evidence of public/private match funding  If necessary, a request for additional documentation

8. What does the FLC do with the SoE?  On the spot checks (according to decided methodology)  Issue CoE and checklist  Send CoE and checklist to project partner  2 months On-the-spot check will ensure that expenditure declared is real and that products or services have been delivered

9. Certificate of Expenditure (CoE) CoE Project partner fills in a SoE Project partner sends SoE to FLC FLC conducts a check of the expenditure FLC issue CoE and Checklist FLC Sends CoE and checklist to the Project partner

10. Certificate of Expenditure (CoE)  Project partner sends CoE and FLC checklist to the Lead Partner (LP)  If necessary, any other documents agreed in the partnership Please note, Please note, Lead Partners are expected to be the policemen in the partnership, ensuring that all costs can be connected to eligible/approved project activities. Please note, Please note, Lead Partners are expected to be the policemen in the partnership, ensuring that all costs can be connected to eligible/approved project activities.

11. Reporting periodContact detailsBank detailsOverview of the total project claim per budget lineSummary of Certificates of ExpenditureSummary of Match Funding Project Claim  LP will compile the Project claim  A template via an online monitoring system  A list of supporting documents, Activity report etc..  ”Signed” by an authorized person  Budget changes 3 Progress report, maximum 3 months

12. Project Claim CoE FLC Checklist Activity Report

13. Q&A

14. Thank you for listening! Stefan Nyström, MA Per Dahlström, MA Managing Authority Tel.: +46 10 225 44 96 +46 10 225 45 05 E-mail: stefan.nystrom@lansstyrelsen.se stefan.nystrom@lansstyrelsen.se per.dahlstrom@lansstyrelsen.se  www.interreg-npa.eu