1. Copyright © 2003 Prentice Hall, IncSlides created by Bob Koziel

2. Copyright © 2003 Prentice Hall, Inc 2 Tips for using the slide show Use MS Power Point XP to view the presentation. Earlier versions will not show the animations correctly. Slides with : Click the slide to view all of its sections and animations. Some slides need to be clicked several times. will appear once the last object on the slide has appeared. Click to go to the next slide. represents an Internet link that will take you to the Web site when you click on it. Internet connection required. Clicking on the or icon will take you to the previous or the next slide. Slides with videos or sounds: Click on the picture to view videos or listen to sounds. NEXT SLIDE I NEXT SLIDE Copyright © 2003 Prentice Hall, Inc

3. 3 Chapter 6 Application Software: Tools for Productivity COMPUTERS IN YOUR FUTURE 2004 COMPUTERS IN YOUR FUTURE 2004 by Bryan Pfaffenberger and Bill Daley Chapter 6 Application Software: Tools for Productivity What You Will Learn NEXT SLIDE The differences between horizontal and vertical applications The most popular types of horizontal applications Differences between commercial software, shareware, freeware, and public domain software The concept of software versions The advantages and disadvantages of standalone programs, integrated programs, and suites The concepts and skills of using application software The advantages of the Web integration

4. Copyright © 2003 Prentice Hall, Inc 4 NEXT SLIDE Application Software Application software refers to programs that enable the user to be productive when using the computer. Two categories of application programs:  Horizontal applications  Vertical applications

5. Copyright © 2003 Prentice Hall, Inc 5 Personal Productivity Word Processing Spreadsheets Address Books Multimedia/Graphics Desktop Publishing Photo Editing 3D Rendering Internet Web Browsers E-Mail Home/Education Personal Finance Tax Preparation Desktop Publishing Reference Games NEXT SLIDE Horizontal Applications Horizontal applications– Are used across the divisions of a company and are popular with consumers.

6. Copyright © 2003 Prentice Hall, Inc 6 Word Processor Spreadsheet Database NEXT SLIDE Horizontal Applications

7. Copyright © 2003 Prentice Hall, Inc 7 Vertical Applications Vertical applications– Are used for a particular line of business. Types of vertical applications:  Billing programs  Inventory tracking programs  Point of Sale software  Custom software NEXT SLIDE

8. Copyright © 2003 Prentice Hall, Inc 8 NEXT SLIDE Vertical Application

9. Copyright © 2003 Prentice Hall, Inc 9 NEXT SLIDE Commercial Software, Shareware, and Freeware Most computer software is copyrighted, which means that an individual can not copy, alter, or use software on more than one computer. Types of copyrighted software:  Commercial– Buy before using it  Shareware– Try it before you buy it  Freeware– Free software, but it can’t be copied and sold

10. Copyright © 2003 Prentice Hall, Inc 10 Commercial Software, Shareware, and Freeware NEXT SLIDE Public domain software– Is not copyrighted. No restrictions for using, copying, altering, and selling the software. Time-limited trial version– Program that can be installed for free but will expire when the trial period ends. Beta version– A preliminary version of a program that is being tested. Copy protected– A program with a protective measure that prohibits unauthorized copies.

11. Copyright © 2003 Prentice Hall, Inc 11 NEXT SLIDE Software Licenses A software license gives the user the right to install and use the program on one computer. Installing a program on more than one computer requires a site license.

12. Copyright © 2003 Prentice Hall, Inc 12 NEXT SLIDE Software Version Software producers include a version number with their products. Version numbers are used to identify the release of the program being used. Recent releases have numbers greater than earlier releases (Recent Ver. 6.0; Earlier Ver. 1.0).  Whole numbers are major revisions (1.0, 2.0, 3.0, etc.).  Decimal numbers refer to maintenance releases or updates and fixes (1.1, 1.2, 1.3, etc.).

13. Copyright © 2003 Prentice Hall, Inc 13 NEXT SLIDE System Requirements System requirements refers to the minimum level of equipment needed to run a program.  Platform– PC or MAC  Microprocessor  Drive– 3.5 Floppy or CD-ROM  RAM  Available hard disk space Sample Minimum System Requirements IBM compatible PC with a 486 PC processor or better (Pentium® recommended) Microsoft Windows® 95 12 MB RAM (16 MB recommended) Hard disk space (standard installation approx. 100 MB) CD-ROM drive (2x or better) Mouse or other pointing device

14. Copyright © 2003 Prentice Hall, Inc 14 NEXT SLIDE Integrated Programs Standalone programs are individual applications that are designed for a single purpose. Examples: photo editing programs, encyclopedias, and games Integrated programs are programs made up of several individual programs. Examples: accounting software (databases and spreadsheets), publishing software (word processing and graphics editing) Software suites are two or more standalone programs that are integrated with each other. Data entered in one program can be inserted in the others. Examples: word processor, database, spreadsheet, and presentation programs

15. Copyright © 2003 Prentice Hall, Inc 15 NEXT SLIDE Software Suite Management tools are used to enable access to the components. Popular office suites offer a word processor, spreadsheet, database, presentation and other programs. Object linking and embedding (OLE) is used to insert data from one program to another.

16. Copyright © 2003 Prentice Hall, Inc 16 NEXT SLIDE Using Application Software Installing Applications: Install the software on the hard drive. A.Installation utilities guide you through the process. B.Installation changes the registry of the OS. Use an uninstall utility to remove a program from the hard drive. A.Do not just delete a program from your files.

17. Copyright © 2003 Prentice Hall, Inc 17 Launching Applications: Launching a program transfers program code from the hard disk to the memory. The program’s default window appears on the screen. Applications can be launched by clicking on the Start menu, pointing to Programs, and choosing the application. NEXT SLIDE Using Application Software

18. Copyright © 2003 Prentice Hall, Inc 18 Understanding the Application’s Window Click on the various parts of the window for a larger view and description.

19. Copyright © 2003 Prentice Hall, Inc 19 Help Menu NEXT SLIDE The help menu provides options available for using the program.

20. Copyright © 2003 Prentice Hall, Inc 20 Choosing Preferences Preferences are your choices for the way you want the program to operate. NEXT SLIDE

21. Copyright © 2003 Prentice Hall, Inc 21 Using Wizards A wizard is a series of dialog boxes that guides you through a step-by-step procedure. NEXT SLIDE

22. Copyright © 2003 Prentice Hall, Inc 22 NEXT SLIDE Creating Documents Creating new documents– Start a new blank document or choose a template (formatted model). Opening an existing document– Loads an already created document into memory. Enables updating or editing the document. Saving the document–Transfers the document from computer memory to a storage device. Enter a filename for the document. Exiting the application program– Closes the program and provides a reminder to save the work. Shutting down system– Turns the computer off properly. Do not turn power off without going through the shutdown process.

23. Copyright © 2003 Prentice Hall, Inc 23 NEXT SLIDE Web Integration Web integration refers to applications that enable the user to create documents that are compatible with the formats used on the Internet. The most common format is Hypertext Markup Language (HTML). Users can create Web sites, personal Web pages or e-mail using a word processor or publishing program.

24. Copyright © 2003 Prentice Hall, Inc 24 NEXT SLIDE Chapter 6 Summary 1.Horizontal and vertical are two categories of application software. 2.Horizontal programs are popular with consumers. 3.Vertical programs are designed for specialized uses. 4.Types of horizontal applications include: A.Personal productivity B.Multimedia and graphics C.Internet programs D.Home/educational software 5.Copyrighted software includes: A.Commercial programs B.Shareware C.Freeware 1.Horizontal and vertical are two categories of application software. 2.Horizontal programs are popular with consumers. 3.Vertical programs are designed for specialized uses. 4.Types of horizontal applications include: A.Personal productivity B.Multimedia and graphics C.Internet programs D.Home/educational software 5.Copyrighted software includes: A.Commercial programs B.Shareware C.Freeware

25. Copyright © 2003 Prentice Hall, Inc 25 NEXT SLIDE Chapter 6 Summary cont. 6. Public domain software is not copyrighted. 7.The version number of software refers to a major upgrade and a decimal number refers to a maintenance upgrade. 8.Office suites are composed of integrated standalone programs. 9.To use the computer successfully it is necessary to possess the concepts and skills in using, installing, and launching application programs. 10.Web integration refers to the capability of software to create documents that are accessible through the Internet. 6. Public domain software is not copyrighted. 7.The version number of software refers to a major upgrade and a decimal number refers to a maintenance upgrade. 8.Office suites are composed of integrated standalone programs. 9.To use the computer successfully it is necessary to possess the concepts and skills in using, installing, and launching application programs. 10.Web integration refers to the capability of software to create documents that are accessible through the Internet.

26. Copyright © 2003 Prentice Hall, Inc 26 THE END

27. Copyright © 2003 Prentice Hall, Inc 27 Title Bar The name of the application and the name of the file being worked on. Window controls– Enable the window to be maximized, minimized, restored or closed. Return

28. Copyright © 2003 Prentice Hall, Inc 28 Window Borders The size of the window can be changed by dragging the vertical, horizontal, or corner borders. Return

29. Copyright © 2003 Prentice Hall, Inc 29 Menu Bar The menu bar contains the names of pull-down menus. Pull-down menus contain commands that can be used with the application. Return

30. Copyright © 2003 Prentice Hall, Inc 30 Toolbars The toolbars contain icons that represent the most commonly used commands Return

31. Copyright © 2003 Prentice Hall, Inc 31 Application Workspace The application workspace displays the document you are working on. Return

32. Copyright © 2003 Prentice Hall, Inc 32 Scroll Bars, Scroll Boxes, Scroll Arrows Scroll bars, boxes, and arrows are used to move through the document. Return