Download presentation
Presentation is loading. Please wait.
Published byMarcus Cody York Modified over 9 years ago
1
Microsoft ® Office 2010 Basics Presented by Terri Norman
2
Overview: Ready to make the switch? If you’re making the switch from Microsoft Office 2003 or earlier to Microsoft Office 2010, and you want to learn the basics and your way around this newest version, this course is for you. Here, you’ll get familiar with changes and see how to perform essential everyday tasks in Word, Excel, and Outlook. Thanks for being here!
3
Microsoft Word 2010 The Basics
4
The Ribbon The Ribbon in Office 2010 replaces toolbars and menus to help you quickly find the commands to complete a task.
5
The Ribbon—File Tab The File tab has all of the options in Word that allow you to work with the file, including: – Save/Print – Open/Close/Exit – Info./Options – Help **NOTE: Tools, Options (Word 2003 and older versions) is now located on the File tab by choosing File, Options!
6
The Ribbon—Home Tab Clipboard – Cut – Copy – Paste – Format Painter Font – Font type/size/color – Bold/italics/underline/high light – Superscript/Subscript – Change Case – Text Effects Paragraph – Bullets/numbering/multi- level lists – Increase/Decrease Indent – Sort – Show/Hide formatting – Alignment/line spacing – Shading/Borders Styles – Various styles Editing – Find – Replace – Select
7
The Ribbon—Insert Tab Pages – Cover Page – Blank Page – Page Break Tables – Insert Tables Illustrations – Picture – Clip Art – Shapes – SmartArt – Chart – Screenshot Links – Hyperlink – Bookmarks – Cross-reference Header and Footer – Header – Footer – Page Number Text – Text Box – Quick Parts – Drop Caps – Signature Line – Date & Time – Object Symbols – Equation – Symbol **NOTE: Word 2010 brings up the needed tools “on demand” for various items when needed (ie. Inserting a graphic—when selecting the graphic, will bring up the Picture toolbar)
8
The Ribbon—Page Layout Tab Themes Page Setup – Margins – Orientation – Size – Columns – Breaks – Line Numbers – Hyphenation Page Background – Watermark – Page Color – Page Borders Paragraph – Indent – Spacing Arrange – Position – Wrap Text – Bring Forward – Send Backward – Selection Pane – Align – Group – Rotate
9
The Ribbon—References Tab Table of Contents Footnotes Citations & Bibliography Captions Index Table of Authorities
10
The Ribbon—Mailings Tab Create Start Mail Merge Write & Insert Fields Preview Results Finish
11
The Ribbon—Review Tab Proofing – Spelling & Grammar – Thesaurus – Word Count Language Comments Tracking – Track Changes Changes Compare Protect
12
The Ribbon—View Tab Document Views – Print Layout – Full Screen Reading – Web Layout – Outline – Draft Show – Ruler – Gridlines – Navigation Pane Zoom Window Macros
13
Quick Access Toolbar Contains functions you use often Can customize it to fit your needs
14
What’s new with keyboard shortcuts KeyTips replace keyboard shortcuts in Word 2010. You should know that with the ribbon design, there are a few updates to keyboard shortcuts. First off, don’t worry: Shortcuts that start with the CTRL key — for example, CTRL+C for copy, or CTRL+V for paste — remain the same as in previous versions of Word.
15
What’s new with keyboard shortcuts KeyTips replace keyboard shortcuts in Word 2010. But the ribbon design comes with new shortcuts. Why? Because this change brings two big advantages over previous versions: Shortcuts for every single button on the ribbon. Shortcuts that often require fewer keys.
16
What’s new with keyboard shortcuts KeyTips replace keyboard shortcuts in Word 2010. The new shortcuts also have a new name: KeyTips. The sequence goes like this: 1.Press ALT to make the KeyTips appear for all ribbon tabs and Quick Access Toolbar commands, as shown here. 2.Then you can press the KeyTip for the tab you want to display.
17
Work between new and earlier versions Compatibility Mode—keeps older format and only gives options available in that version—use Convert to switch to new version and all features available Have an old version on another computer and need to open a file? – Download the Microsoft Office Compatibility Pack available at http://tinyurl.com/2du6sal or go to the Microsoft Office websitehttp://tinyurl.com/2du6sal
18
Practice Using Word 2010 Create New Document Margins and Page Layout Line Spacing Create a Simple Table Insert a Graphic Online practiceOnline practice (requires Word 2010)
19
Microsoft Excel 2010 The Basics
20
Excel 2010 Ribbon Highlights Home Tab Number Group Cells Group Editing Group Insert Tab Charts Sparklines Page Layout Tab Page Setup Scale to Fit Sheet Options Formulas Tab – Function Library Data Tab – Sort & Filter Review Tab – Proofing – Changes View Tab – Workbook Views – Show
21
Excel 2010 Basics Columns (vertical) Rows (horizontal) Cell Intersection of a column and a row Workbook vs. Worksheet Tabs – Insert, Delete, Rename, Move, Copy Entering data – Alphabetic data – Numeric data Labels (phone numbers, ID numbers, etc.—not used in calculations) – Key apostrophe in front of first number in cell Values (used in calculations) Formulas Charts
22
Practice Using Excel 2010 Enter Data Format Cells Create a Chart
23
Microsoft Outlook 2010 The Basics
24
Outlook 2010 Ribbon Highlights File Tab – Auto Replies Out of Office Assistant – Mailbox Cleanup Empty Deleted Items Folder Home Tab – New Group New Email New Items – Respond Group Reply/Reply to All/Forward – Find Group Address Book—Contacts and Global Address List View Tab – Current View Group View Settings – Layout Group Navigation Pane Reading Pane To-Do Bar – People Pane People Pane—shows info. about the person what you have received from them
25
Outlook 2010—Basic Tasks Send Email – Home Tab New Email OR New Items – Email Message *Add contacts easily from Contacts or Global Address List by clicking on TO: button Contacts (using Contacts on Navigation Pane) – Add Contacts New Contact – New Contact Group (ie. Distribution List) New Contact Group – Name Group – Add Members *Drag email message to Contacts to create a new Contact—very COOL!
26
Outlook 2010—Basic Tasks Add a Calendar Appointment Click on Calendar on the Navigation Pane New Appointment – Add information – Format as desired (Categorize, Private, Importance, etc.) *Be sure to click Save & Close!
27
Practice Using Outlook 2010 Create New E-mail Create a New Contact Create a New Contact Group Add a Calendar Item
28
Other Helpful/Fun Office 2010 Resources
29
Interactive Menu to Ribbon Guides www.microsoft.com/downloads interactive menu Search for interactive menu Download and install to use your knowledge of the old menus and toolbars in Office 2003 (and earlier) to find buttons and commands in Office 2010
30
Ribbon Hero 2—Clippy’s Second Chance http://www.ribbonhero.com/
31
Questions? Wrap-Up Please spend a few moments posting to the Camp Blog at techstuffXI.blogspot.comtechstuffXI.blogspot.com What did you learn? Did you have fun? Do you want to learn more? Do you have questions or want to share some cool technology information? Was your instructor awesome? Access this PowerPoint and lots of cool Tech Camp stuff at www.helenatechstuff.comwww.helenatechstuff.com
32
THANK YOU! Thanks for being here today! Email me at any time with questions! tnorman@hsd1.org
Similar presentations
© 2025 SlidePlayer.com. Inc.
All rights reserved.