1.  Center for Student Development Student Union, Room 110Phone (940) 898-3626

2.  Photo: Einar, Pioneer Women in Sculpture

3. As a representative, you are responsible for presenting the information in this Risk Management Training to your organization

4. Risk Management: the process of advising organizations of the potential and perceived risks involved in their activities

5. Texas Woman’s University is required to comply with the Texas Education Code. Texas Education Code, Section 51.9361, requires that TWU provide annual training to organizations determined to benefit from risk management training.

6.  Physical – injury, emergencies, death, hazing, sexual assault, alcohol  Emotional – hazing, sexual assault, accessibility, discrimination  Financial – money handling, fundraising, budgets  Reputational –individual students, the organization, and TWU  Facilities – fire safety, crowd control, driving, safety & security  Other potential harm –violating the law or University policy

7.  Alcohol & Illegal Drugs  Hazing  Sexual Misconduct  Behavior: on and off campus  Fire & Safety Issues  Accessibility & Nondiscrimination  Student Travel

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9. The use of illegal drugs is prohibited on Texas Woman’s University property. Such use is subject to penalties including suspension from attendance or enrollment at TWU.

10.  1,800 students between 18-24 die each year from alcohol related injuries.  599,000 students between 18-24 are injured each year because of alcohol related activities.  About 25% of students report academic problems associated with drinking. http://www.collegedrinkingprevention.gov/StatsSummaries/snapshot.aspx

11. 911 Lifeline Legislation In Texas, a person under 21 won't be charged by the police for possessing or consuming alcohol if the person calls 911 because someone might have alcohol poisoning. Applies only if you:  Are the first person to call for medical assistance  Remain on the scene until medical assistance arrives  Cooperate with EMS and law enforcement

12. Chartered Student Organizations shall not serve, sell, or consume alcoholic beverages at any organization meeting or function on or off campus.

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14. Hazing: any activity expected of someone joining a group that humiliates, degrades or risks emotional and/or physical harm, regardless of the persons willingness to participate

15. National statistics indicate:  More than half of college students involved in clubs, teams, and organizations experience hazing.  Alcohol consumption, humiliation, isolation, sleep-deprivation, and sex acts are hazing practices common across student groups. http://www.stophazing.org/hazing-view/

16. A person commits a hazing offense if they: engage in hazing solicit, encourage, direct, aid, or attempt to aid in hazing recklessly permit hazing to occur know of the planning of a hazing incident and fail to report know that a hazing incident occurred and fail to report

17. What are some examples of hazing?

18.  Expecting certain items to always be in possession  Abductions/kidnappings  Exposure to extreme cold or heat without protection  Sexual stimulations/acts  Expected alcohol consumption What are some examples of hazing?

19. Ask yourself: 1. Is the activity going to contribute to our moral development? 2. Can I defend this activity in a court of law? 3. Would you want staff, parents, or media to view the event? 4. Does the activity require illegal or immoral acts? 5. Is the act mentally, emotionally, or physically threatening? 6. Would you film the activity and show it to an employer?

20.  Hazing should not be viewed as a tradition to pass on to new members  If you see or suspect hazing, report it immediately  Develop constructive bonding exercises instead for your group

21. How to Report Hazing: Contact the Greek Life Coordinator Caisha Jones Office of Greek Life Texas Woman’s University CJones52@mail.twu.edu

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23.  Sexual harassment: unwelcome, sexual or gender-based verbal, written or physical conduct  Sexual exploitation: a person takes non- consensual or abusive sexual advantage of another  Non-consensual contact or intercourse

24. National statistics indicate:  On average, 1 in 4 women will be victim of sexual assault during college  At least 80% of all sexual assaults are committed by an acquaintance  48.8% of college women who were victims of attacks that met the definition of rape did not consider what happened to them rape http://nyscasa.org/sites/default/files/factsheets/FS_College.pdf

25. TWU Sexual Misconduct Policy  Sexual Assault is a felony under Texas criminal laws and will not be tolerated at TWU  Sexual harassment and sexual assault may be subject to prosecution and/or disciplinary action  TWU can impose any level of sanction, including suspension or expulsion

26. Is this Sexual Misconduct? A sorority requires prospective members to share stories about personal sexual experiences

27. Is this Sexual Misconduct? YES A sorority requires prospective members to share stories about personal sexual experiences

28. Is this Sexual Misconduct? The vice president of a student organization sends sexually oriented jokes on the org’s email listserv

29. Is this Sexual Misconduct? The vice president of a student organization sends sexually oriented jokes on the org’s email listserv YES

30. Is this Sexual Misconduct? A group of students ranks other students’ bodies or sexual appeal

31. Is this Sexual Misconduct? YES A group of students ranks other students’ bodies or sexual appeal

32.  Be a positive bystander. Seek help!  Plan events and activities that create an environment of respect to reduce the risk of sexual misconduct  Know your resources. As student leaders, other students may seek support from you

33. Project REV Jones Hall room 108 & 109 940-898-2744 Department of Public Safety Hubbard Hall, Lower Level 940-898-2911 Student Health Services Hubbard Hall, Lower Level 940-898-3826 Denton County Friends of the Family Outreach: 940-387-5131 24hr Hotline: 800-572-4031 TWU Counseling Center West Jones Hall 940-898-3801

34. You may choose to report anonymously by visiting the Silent Witness form on the TWU’s DPS website.  Reveal your identity or remain anonymous  Do not use this to report crimes in progress or to request immediate emergency services

35. Resources & Reporting  Students may report sex offenses to TWU DPS regardless of where the incident occurred  The university provides options for students needing to change academic and/or living situations after an alleged sexual assault

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37. Remember you always represent: o Yourself o Your organization o Texas Woman’s University

38.  Be fully acquainted with TWU regulations  Respect the rights and property of others in the community  Know that your conduct reflects not only upon you but also upon the university and community members  Help maintain a safe environment by reporting suspicious/inappropriate/dangerous behavior

39. When planning student organization events or travel, take precautions against potentially damaging behavior.

40. Have clear expectations of org members written and signed before travel.

41. Students often wear Greek letters, student org t-shirts, or TWU insignias. Remember that their behavior is directly linked back to the org and university.

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43. Texas law and TWU Policy prohibit the possession or use of firearms, illegal knife, dangerous weapons, explosives, and/or dangerous chemicals on campus

44. Top causes of campus fires: 1. Cooking (hot plates, microwaves, etc.) 2. Arson 3. Careless smoking 4. Unattended candles 5. Overloaded extension cords, power strips, & outlets http://www.usfa.fema.gov/downloads/pdf/publications/fa_334.pdf

45.  Make sure the venue can handle expected attendance  Keep all entrances and exits unobstructed  Do not obstruct/tamper with smoke detectors or sprinkler systems  Do not overload electrical circuits…always use surge protectors  Never ignore a fire alarm, even if you think it is “just a drill”  If you suspect anyone may have any illegal weapons on campus, report it immediately to DPS or call 911

46. Always plan out security needs in advance. Consider the following: Number of attendees Potential controversy (political, religious, etc.) Prominence of speakers/entertainers

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48. Student organizations are open to all TWU students regardless of race, creed, disability, sexual orientation, age, and/or sex (National sororities and fraternities are exempt from gender discrimination)

49. What are some ways that you can plan an accessible event?

50.  Use locations where people with disabilities can participate without assistance, or with minimal help  Evaluate bathrooms, parking options, and signs  Offer materials in alternative formats (Braille, closed caption, online, large print)  Ask about format or interpretation needs in event registration  Make modifications to physical environments as needed, such as rearranging furniture https://www.health.ny.gov/publications/0956/

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52. Student Travel: any off-campus travel planned or sponsored by student organizations or its members as part of the organization’s activities

53. An authorized university representative (or advisor) is required to be present at any activity involving travel or large events (involving 100+ people)

54. The following forms are available as a travel resource under the CSD’s Risk Management tab to be utilized as necessary: o Student Commitment Contract o Student Travel Checklist o Liability Contract o Student General Travel Contract o Student Conference Travel Contract The forms should be kept and filed by the student organization’s advisor.

55.  Student Travel Checklist - assists with the planning process and keeps all required information in one place. This is the best tool to communicate all of the travel information between advisors and students.  Student Commitment Contract - for use at the beginning of your travel planning process to ensure that all students are aware of their commitment to travel All forms are under the CSD’s Risk Management tab

56.  Liability Contract - used for any off-campus trip/activity in conjunction with all other applicable forms  Emergency Contact Form – Filled out prior to travel departure by all participating students. It is suggested that you keep a copy of the Emergency Contact Form both with the traveling group and a university representative on campus. All forms are under the CSD’s Risk Management tab

57.  Student General Travel Contract - behavior contract for general travel (Helping Hands, service events, special speakers, etc.)  Student Conference Travel Contract - behavior contract for conferences. Includes stipulation to attend all aspects of the conference, including pre-conference, on-site, and post conference meetings, as well as any post conference evaluations All forms are under the CSD’s Risk Management tab

58.  For more information on the Student Travel Policy, please click here.here All forms are under the CSD’s Risk Management tab

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60. Step One List all event activities – be as inclusive as possible Step TwoHonestly identify risks associated with each activity Step Three Use the matrices to assess your activities. Tally the seriousness and probability scores for the evaluation. Step Four Brainstorm methods to manage risks. See if you can reduce the probability that something will go wrong. Adopted from PaperClip Communications: Risk Management for Student Organizations

61. List ActivitiesAssociated Risks Seriousness (impact) Probability (seriousness) Method to Manage Risk Driving Weather Road Hazards Texting while driving Inexperienced drivers Adopted from PaperClip Communications: Risk Management for Student Organizations

62. List ActivitiesAssociated Risks Seriousness (impact) Probability (seriousness) Method to Manage Risk Driving Weather Road Hazards Texting while driving Inexperienced drivers Major Not Likely Probable Adopted from PaperClip Communications: Risk Management for Student Organizations

63. Likeliness Impact INSIGNIFICANTMODERATEMAJORCATASTOPHIC NOT LIKELYLOWMEDIUM HIGH PROBABLELOWMEDIUMHIGHEXTREME FREQUENTMEDIUMHIGH EXTREME

64. Adopted from PaperClip Communications: Risk Management for Student Organizations Likeliness Impact INSIGNIFICANTMODERATEMAJORCATASTOPHIC NOT LIKELYLOWMEDIUM HIGH PROBABLELOWMEDIUMHIGHEXTREME FREQUENTMEDIUMHIGH EXTREME Weather

65. List ActivitiesAssociated Risks Seriousness (impact) Probability (seriousness) Method to Manage Risk Driving Weather Road Hazards Texting while driving Inexperienced drivers Major Not Likely Probable Check forecast for the duration of trip Adopted from PaperClip Communications: Risk Management for Student Organizations

66. Step One List all event activities – be as inclusive as possible Step TwoHonestly identify risks associated with each activity Step Three Use the matrices to assess your activities. Tally the seriousness and probability scores for the evaluation. Step Four Brainstorm methods to manage risks. See if you can reduce the probability that something will go wrong. Adopted from PaperClip Communications: Risk Management for Student Organizations

67.  You’re responsible for training your student org on risk management within 30 days  A shortened presentation, as well as the handouts, is on the CSD website under the “risk management” tab  Want tips on how to better present this info to your group? Just ask!

68. Every student organization must annually adopt a risk management policy. This policy must be on file with the CSD by November 1 st. Each student org has the option to: Adopt the risk management policy developed by the CSD OR Adopt a risk management policy required by an associated national organization. The policy must still address all high risk issues.

69. A strong risk management policy should include the following:  Risk Control (travel, personal liability, health, insurance)  Alcohol & Illegal Drugs  Hazing  Sexual Misconduct  Fire & Safety Issues  Behavior: on and off campus  Accessibility & Nondiscrimination  Student Travel

70. The authorized representatives of the organization must annually distribute a copy of the adopted policy to every member or prospective member of the organization. Distribution should be completed by November 1 st. In addition to in-person distribution, it is also suggested that you distribute the Risk Management Policy through the organization’s email listserv, or posting it on your website, Facebook or other publicly available sites.

71. ComponentDue Dates for Fall Groups Complete & turn in Tier II Organization Petition Complete student in-person or online Student Organization Risk Management Training January 30th Complete advisor online Risk Management Education Training Module (one-time only) February 27 th Adopt & submit to CSD a Risk Management Organization Policy February 27 th Distribute copy of Risk Management Organization Policy to every member /prospective member February 27th Conduct organization-wide Risk Management training February 27th Complete & turn-in Risk Management FormFebruary 27th

72. Caisha Jones Greek Life Coordinator cjones52@twu.edu Garrett Isom Leadership Development Coordinator gisom@twu.edu Partially adapted from PaperClip Communications: Risk Management for Student Organizations and University of Texas, University of Texas Arlington, and University of Texas Dallas risk management presentations