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IEEE Region 1 Treasurer’s Report Hartford Marriott Hartford, CT 9-10 March 2012 Bala Prasanna R1 Treasurer

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Presentation on theme: "IEEE Region 1 Treasurer’s Report Hartford Marriott Hartford, CT 9-10 March 2012 Bala Prasanna R1 Treasurer"— Presentation transcript:

1 IEEE Region 1 Treasurer’s Report Hartford Marriott Hartford, CT 9-10 March 2012 Bala Prasanna R1 Treasurer bprasanna@ieee.org

2 Highlights of 2011 Closing the book on Year 2011 –Net Worth (12/31/2011) CB/Wachovia $12,155.72 R1 Assessment$13,593.46 LTIF$69,766.36 »Total$95,515.54 Un-cleared Checks $ 5,404.12 L50 Submitted – –2/15/2012 (due 3/31/2012), Reviewed with HQ on 3/7, –waiting for final approval note from HQ 2011 Year End Audit completed – 3/2/2012 About 475 transactions posted –Inflow - $221,347.19 –Outflow - $ 235,788.11 –Net Cashflow - $16,407.57 (w/o LTIF Loss, $14,440.92) > 90% reimbursement requests completed within one week of receipt

3 2012 R1 Winter Meeting Section Attendees will be reimbursed by section treasurer, Section will be reimbursed by EFT from Region 1 All Others attendees send expense voucher directly to me. Please follow the usual guidelines for reimbursements. The expense sheet must be filled completely and receipts attached. –Be sure to fill in the Purpose of Trip line 2012 Expense and Revenue forms are available Sent to section chairs Posted at Region 1 website Send to: Bala Prasanna 8 Chardonnay Dr Holmdel NJ 07733 –Or, bprasanna@ieee.org

4 2012 Guidelines Get Acquainted with 2012 Budget for your items If you are responsible to secure the inflow, please be proactive. Use 2012 Revenue/Income form when sending checks/cash or EFT for your item. Track your expenses and, please advice me explicitly the category/account number your expense should be charged to. For non-travel related expenses, you should use 2012 Expense form. Please send your reimbursement request NLT 30 days of last expense.

5 IEEE REGION 1 Expense Reimbursement Guidelines Use: Travel Expense Report or Other Expense Report (Not Both) Submit Expense Report in 30 Days, Require Director approval if Late Attach Receipts - All Expenditures Over $25 Mileage Rate is 55 Cents / Mile (Jul 1, 2011) Follow Region 1 specific directions DO NOT Exceed Your Budget, Fill in Purpose of Trip, Check Carry Overs, Receipts and Totals Important - Committee Chairs/Area Chairs – Please specify category to be charged Electronic copies accepted, make sure expense reports are signed & approved where needed Tracking Income and Outflow by committee/area leaders of their items will minimize surprises, and keeps Treasurer’s transactions matching your transactions.

6 IEEE REGION 1 Expense Reimbursement Guidelines Send All Expense Reports to: bprasanna@ieee.org or Bala Prasanna, IEEE R1 Treasuerer 8 Chardonnay Dr, Holmdel, NJ 07733 “Thank You”


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