1. April 2006 1 eGMS Spring 2006 Workshops

2. Illinois State Board of Education – www.isbe.net April 20062 eGMS Basics – Required Hardware  PC’s (Windows 98, NT, 2000, XP) and  Mac’s (OS 9 or OS X)  Internet Browsers Netscape (6.1+) OR Netscape (6.1+) OR Internet Explorer (IE) (5.5+) Internet Explorer (IE) (5.5+) AOL Browser not supported AOL Browser not supported  Cookies and JavaScript must be enabled

3. Illinois State Board of Education – www.isbe.net April 20063 eGMS Basics – Selecting the Application/Amendment  Options/Rules for working with Documents Create Application Create Application Open Application Open Application Create Amendment Create Amendment Delete Application/Amendment Delete Application/Amendment Review Checklist Review Checklist

4. Illinois State Board of Education – www.isbe.net April 20064 eGMS Basics – Application Select Page This year use 2007

5. Illinois State Board of Education – www.isbe.net April 20065 eGMS Basics – Application Select Page

6. Illinois State Board of Education – www.isbe.net April 20066 eGMS Basics - Review Checklist

7. Illinois State Board of Education – www.isbe.net April 20067 eGMS Basics – Navigation  Page Header and Footer  Printer friendly link  Grant program list box – drop-down list (to switch between grants)  Tab Strip  Preferred completion sequence (Natural)  Session Timeout (60 minutes) – SAVE Frequently  Please avoid using the browser ‘Back’ button!

8. Illinois State Board of Education – www.isbe.net April 20068 eGMS Basics – NCLB Consolidated Grant

9. Illinois State Board of Education – www.isbe.net April 20069 eGMS Basics - Title I Overview Page

10. Illinois State Board of Education – www.isbe.net April 200610 eGMS Basics – Types of Controls  Tab Key Moving around a page (Example: Budget Detail) Moving around a page (Example: Budget Detail)  Control Types Push Buttons, Radio Buttons, Check Boxes, Text Boxes, Text Areas, Hyperlinks Push Buttons, Radio Buttons, Check Boxes, Text Boxes, Text Areas, Hyperlinks (Example: Budget Detail)  Special Actions Create Additional Entries (Example: Budget Detail) Create Additional Entries (Example: Budget Detail)

11. Illinois State Board of Education – www.isbe.net April 200611 eGMS Basics - Title I Budget Detail Page

12. Illinois State Board of Education – www.isbe.net April 200612 eGMS Basics – Common Elements  Built in Validations Input Length Checks - usually 500 characters Input Length Checks - usually 500 characters Numeric Checks Numeric Checks Required Fields Required Fields Content Checks (Example: Budget cannot exceed Allotment) Content Checks (Example: Budget cannot exceed Allotment)  Error Messages / Warning Messages Warnings; Data Not Saved (error message location) Warnings; Data Not Saved (error message location)  Calculate Totals (does NOT save page) Summary of lines Summary of lines  No Commas or Decimal Points Whole dollars only Whole dollars only

13. Illinois State Board of Education – www.isbe.net April 200613 eGMS Basics – Error Warning Messages

14. Illinois State Board of Education – www.isbe.net April 200614 eGMS Basics - Title I Budget Detail Page

15. Illinois State Board of Education – www.isbe.net April 200615 eGMS Completing the Application – Assurances  Must be agreed to before Application is submitted.  Only required for Original Application each year.  Superintendent or Board Authorized Representative are only users with access to click “Organization Approves”  Board Authorized Representative must identify themselves

16. Illinois State Board of Education – www.isbe.net April 200616 eGMS-NCLB General Assurances

17. Illinois State Board of Education – www.isbe.net April 200617 eGMS Completing the Application – Submit Page  Consistency Check may run for 1 minute. Validates information that span web pages.  Consulting allows ISBE Reviewers to View applications that have not yet been submitted.  Lock Application prevents changes. Only person who performed the lock or the Superintendent can Unlock.  Submit – Also Performs Consistency Check By Document Author Staff – Notifies Superintendent By Document Author Staff – Notifies Superintendent By Superintendent – Submits to ISBE for Review By Superintendent – Submits to ISBE for Review  Approval Levels at ISBE (Program Review, Fiscal Review)

18. Illinois State Board of Education – www.isbe.net April 200618 eGMS-NCLB Submit Page – Not Submitted

19. Illinois State Board of Education – www.isbe.net April 200619 eGMS Completing the Application – Application History  Lists all steps an Application encounters in its flow along with the userid who performed that step and date it occurred  Possible Status’ Submitted for Review/Submitted to ISBE Submitted for Review/Submitted to ISBE In Process In Process 1 st Program Review Complete1 st Program Review Complete 2 nd Program Review Complete2 nd Program Review Complete Returned for Changes Returned for Changes Final Approval Final Approval

20. Illinois State Board of Education – www.isbe.net April 200620 eGMS-NCLB Application History

21. Illinois State Board of Education – www.isbe.net April 200621 eGMS Completing the Application – System Notifications  Emails to Districts go to Superintendent’s IWAS Account. IWAS can be setup to forward to other external Email account.  District is Notified via IWAS on Final Approval or Returned for Changes  ISBE Notified via IWAS upon submission from District  The email address on the District Information screen DOES NOT get used for system notifications. The IWAS Email address is always used for system generated communications.

22. Illinois State Board of Education – www.isbe.net April 200622 eGMS Application Pages The Overview Page  The Overview page is displayed first  Informational only – no data entry  Defines the Program: Purpose Purpose Funding Source Funding Source Participation Requirements Participation Requirements Provides links to Laws and Guideline Documentation Provides links to Laws and Guideline Documentation

23. Illinois State Board of Education – www.isbe.net April 200623 eGMS-NCLB Overview Page

24. Illinois State Board of Education – www.isbe.net April 200624 eGMS-NCLB Data Pages  Common Data Pages District Information District Information Goals Goals Staff Staff

25. Illinois State Board of Education – www.isbe.net April 200625 eGMS-NCLB District Information

26. Illinois State Board of Education – www.isbe.net April 200626 eGMS-NCLB Title I District Information

27. Illinois State Board of Education – www.isbe.net April 200627 eGMS-NCLB Title I Goals

28. Illinois State Board of Education – www.isbe.net April 200628 eGMS-NCLB Title I Staff

29. Illinois State Board of Education – www.isbe.net April 200629 eGMS-NCLB – Program Specific Pages  Contains data elements or specific calculations that are unique to that program.  Examples: Title I – 4 Step Targeting Process Title I – 4 Step Targeting Process Title II-A – Public/Non-Public, HH, equitable participation Title II-A – Public/Non-Public, HH, equitable participation Title II-D – Enhancing Education for Technology (formula) Title II-D – Enhancing Education for Technology (formula) Title IV – Safe and Drug Free Schools Program Title IV – Safe and Drug Free Schools Program Title V – Innovative Education Program expenditures Title V – Innovative Education Program expenditures

30. Illinois State Board of Education – www.isbe.net April 200630 eGMS-NCLB Title I Targeting – Step 1

31. Illinois State Board of Education – www.isbe.net April 200631 eGMS-NCLB Title I Targeting – Step 2

32. Illinois State Board of Education – www.isbe.net April 200632 eGMS-NCLB Title I Targeting – Step 3

33. Illinois State Board of Education – www.isbe.net April 200633 eGMS-NCLB Title I Targeting – Step 4

34. Illinois State Board of Education – www.isbe.net April 200634 eGMS-NCLB Title I Targeting – Step 4

35. Illinois State Board of Education – www.isbe.net April 200635 eGMS-NCLB Title I Targeting – Step 4

36. Illinois State Board of Education – www.isbe.net April 200636 eGMS-NCLB Title II-A Program Specific

37. Illinois State Board of Education – www.isbe.net April 200637 eGMS-NCLB Title II-A Program Specific

38. Illinois State Board of Education – www.isbe.net April 200638 eGMS-NCLB Title IID  The funds for Title II-D aren’t available until the fall. The application can be amended at that time. (click the “district not applying at this time” checkbox on the district info tab – remove the check from the box when ready to apply for Title IID)  By law, 25% of Title II-D funds is for Professional Development.  The Title II-D application is submitted through the same process as with all other grants.

39. Illinois State Board of Education – www.isbe.net April 200639 eGMS-NCLB Title IID  The non-public worksheet is included on the Program Specific Page to determine the non-public schools equitable share of Title IID funds.  By federal law, a district applying for a Title IID grant must have a currently approved technology plan and an acceptable use policy in place at ISBE to receive funding.

40. Illinois State Board of Education – www.isbe.net April 200640 eGMS-NCLB Title IV-A Program Specific

41. Illinois State Board of Education – www.isbe.net April 200641 eGMS-NCLB Title IV-A Program Specific

42. Illinois State Board of Education – www.isbe.net April 200642 eGMS-NCLB Title V Program Specific

43. Illinois State Board of Education – www.isbe.net April 200643 eGMS-NCLB – Additional Considerations  Illustration of how to determine Nonpublic School allocations. (Title I, IIA and IV)  ISBE Program reviewers will be checking to make sure that Program Specific Pages match Budget Detail pages.

44. Illinois State Board of Education – www.isbe.net April 200644 Title I Non-public share

45. Illinois State Board of Education – www.isbe.net April 200645 Title I Non-public share

46. Illinois State Board of Education – www.isbe.net April 200646 eGMS-NCLB Determining Nonpublic Allocations

47. Illinois State Board of Education – www.isbe.net April 200647 eGMS-NCLB – Additional Considerations Title IIA Private School Worksheet

48. Illinois State Board of Education – www.isbe.net April 200648 eGMS-NCLB – Additional Considerations Title IIA Private School Worksheet

49. Illinois State Board of Education – www.isbe.net April 200649 eGMS-NCLB – Additional Considerations Title IV Private School Worksheet

50. Illinois State Board of Education – www.isbe.net April 200650 eGMS-NCLB – Additional Considerations Title IV Private School Worksheet

51. Illinois State Board of Education – www.isbe.net April 200651 eGMS-NCLB – Matching w/Budget Detail

52. Illinois State Board of Education – www.isbe.net April 200652 eGMS-NCLB – Matching w/Program Specific

53. Illinois State Board of Education – www.isbe.net April 200653 eGMS-NCLB – NCLB Consolidated Reminder Gun Free Report  Definition of Guns and Other Weapons  NOT FIREARMS: BB Guns, Air Rifles, Pellet Guns, BB Guns, Air Rifles, Pellet Guns, Knives, Baseball Bats, Blackjacks, etc. Knives, Baseball Bats, Blackjacks, etc.

54. Illinois State Board of Education – www.isbe.net April 200654 eGMS-NCLB – NCLB Consolidated

55. Illinois State Board of Education – www.isbe.net April 200655 eGMS-NCLB – Changing Project End Dates  District Information tab Change project end dates Change project end dates Done by grant (e.g. Title I, Title II-A, etc.) Done by grant (e.g. Title I, Title II-A, etc.) Need not write us Need not write us Must be done 30 days before the end of the grant Must be done 30 days before the end of the grant Check BOTH regular AND extended grant period on District Info tab AND change end date to 8/31/200X. Check BOTH regular AND extended grant period on District Info tab AND change end date to 8/31/200X.

56. Illinois State Board of Education – www.isbe.net April 200656 eGMS-NCLB – Changing Project End Dates

57. Illinois State Board of Education – www.isbe.net April 200657 eGMS – Financial Pages NCLB Grant Process NCLB Grant Process Allotments (Transferability) Allotments (Transferability) Budget Detail Budget Detail InstructionsInstructions Caps, Minimums and Set AsidesCaps, Minimums and Set Asides Indirect CostIndirect Cost Budget (Informational Summary of Budget Details) Budget (Informational Summary of Budget Details) Flexibility: REAP/School WidesFlexibility: REAP/School Wides Payment Schedule Payment Schedule

58. Illinois State Board of Education – www.isbe.net April 200658 New FY Projected Allocations Initial Application Amendment*/ Title I Expenditure Report Title I, IIA, IV Performance Report Amendments *Amendments as needed Amendment*/ Expenditure Report Final Expenditure Report/Carryover Determined NCLB GRANT PROCESS July Payment August Payment September Payment October Payment November Payment December Payment January Payment February Payment March Payment April Payment May Payment June final Payment Final Title I Allocations/ Title IID Allocations Amendment*/ Expenditure Report New FY Begin Application Process

59. Illinois State Board of Education – www.isbe.net April 200659 eGMS-NCLB Allotment

60. Illinois State Board of Education – www.isbe.net April 200660 eGMS-NCLB Budget Details

61. Illinois State Board of Education – www.isbe.net April 200661 eGMS-NCLB Budget Details - Examples

62. Illinois State Board of Education – www.isbe.net April 200662 eGMS-NCLB Budget Details – Caps, Minimums, Set Asides

63. Illinois State Board of Education – www.isbe.net April 200663 eGMS-NCLB Budget Details (Continued)

64. Illinois State Board of Education – www.isbe.net April 200664 eGMS-NCLB Budget Summary

65. Illinois State Board of Education – www.isbe.net April 200665 eGMS-NCLB Budget Summary

66. Illinois State Board of Education – www.isbe.net April 200666 eGMS-NCLB Payment Schedule

67. Illinois State Board of Education – www.isbe.net April 200667 eGMS Getting Assistance – ISBE Help Desk  ISBE Call Center is the first point of contact  (217) 558-3600 or help@isbe.net help@isbe.net  Call Center staff will: Perform password resets for IWAS (Self-help preferred) Perform password resets for IWAS (Self-help preferred) Observe Web Page performance (Consulting Status) Observe Web Page performance (Consulting Status) Bypassing pop-up blocker (to view the Checklist – hold down Ctrl key and click Review Checklist button) Bypassing pop-up blocker (to view the Checklist – hold down Ctrl key and click Review Checklist button) Forward Programmatic/Fiscal questions to appropriate Division Forward Programmatic/Fiscal questions to appropriate Division