1. Clinical and Translational Science Institute / CTSI at the University of California, San Francisco K Scholar early Mentor Development Program (eMDP)– help me! Jeanette S. Brown, MD Director, UCSF CTSI Comprehensive Mentoring Program

2. 2 Agenda/Goals for today 15 minutes: Overview of CTSI Mentor Development Program 15 minutes: Online Resources: Profiles, Definitions, MDP 30 minutes: Q & A How can you use these materials as a mentee & mentor? Have fun!!!

3. 3 Training More C & T mentors at UCSF & Across the US!!! Co Director: Mitch Feldman Assistant Directors: Joe Guglielmo, Kathy Lee, Stuart Gansky, Laurence Huang, Mandana Khalili, & Kristine Yaffe

4. 4 Mentoring Background “A model” Critical component of career development & success Outstanding mentors: insures pipeline Success of Academic enterprise: robust mentors Dedicated, skilled mentors: need training Few training programs UCSF CTSI Mentor Development Program (MDP)

5. 5 General Values

6. 6 How to be a Good Mentor/Mentee

7. 7 UCSF MDP Overview Joint program: UCSF Faculty Mentoring (MF) Assistant Directors from each school 10 case-based seminars, 2 per half day; Jan to May Creative & innovative networking Toolbox of strategies Discussions & collective experiences Focused on junior faculty Building a community of mentoring excellence

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9. 9 CTSI Mentor Development Program Training the next generation of research mentors: 2007-2012  Mid-career & early senior researchers  Integrated environment Annual MDP Graduate Retreats 3 publications (CTS 2009, Academic Medicine 2010; CTS 2012) Across the US & Beyond: UC Davis, Stanford, U of Utah, NYU, Columbia U, Medical U of South Carolina, MD Anderson, U of Michigan, Society of General Internal Medicine, ACTR/SCTS, University of Kyoto Japan, U of Bergen; HIV Diversity Investigator Program; UCSF CTSI Resident Ambassadors; UCSF CTR Program

10. 10 Oxygen mask on the mentor first!

11. 11 2007-2012 MDP Data Thus far: 64 Mentors In Training (MIT’s) graduated Female 58% : Male 42% Primary Research:  Clinical 83%; Basic 17% Rank: Asst Prof 13%; Assoc Prof 70%; Prof 17% Research Time: < 25% = 10%; 25-74 = 43%; ≥ 75% = 47% Help us: Add Professional Student (dental, medical, pharmacy, nursing), Resident, Fellow cases & comments!

12. 12 Comments MITS: “The MDP answered not only the questions I knew to ask but also the questions I didn’t know to ask! This is an essential program that every mentor needs.” “I will use what I learned in this program to focus my mentoring, allowing me to better choose my mentees and to be a more effective mentor to them.” “The MDP seminars helped me understand the issues among junior faculty and provided more systematic ways to deal with them. These are valuable experiences that I will most definitely incorporate into my own skills.” Senior Mentors Advice: “Your lack of planning is not my emergency; You are getting a reputation for not meeting deadlines. Is this the reputation you want to have?; Be supportive & challenging; Beware of mentors who eat their young; There are no “free lunches”: a bad mentee is far worse than no mentee”

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15. 15 Mentor Consultation Process April 2011: Pilot/ Launch Primary Goal: Provide consultation for “mentoring problems”- concerns mentors and mentees may have about mentoring issues A question that needs insights from a broad range of senior mentors: to shine a light on an issue… This service is to assist with mentoring questions, not to find a mentor 6-8 consults per month

16. 16 Mentor Consultation Service http://accelerate.ucsf.edu/consult?tab= The CTSI Consultation Service portal is utilized: T & E The consult is forwarded to the Director and to the “Mentor of the Month”(MoM). Common Consults: Mentoring resources; Mentoring challenges/problems; Leadership strategies; Academic advancement; Other mentoring issues The “MoM” responds within one week: a phone call or in- person consult All information submitted is confidential. The MoM may consult with other mentors as needed keeping all information confidential.

17. 17 Mentor Profiles: Find a Mentor http://profiles.ucsf.edu/ UCSF Profiles (CTSI Virtual Home, Harvard Catalyst) Research networking and expertise discovery software tool Each faculty can augment with a Mentor Profile Mentees can search for mentors with appropriate research expertise Add yours today!

18. 18 K Early Mentoring Program http://accelerate.ucsf.edu/training/k-scholar-emdp Inappropriate for junior research faculty to be a lead or co-mentor  Need to focus on their own career development  Don’t have the resources needed Do have:  Methodologic skills  Clinical expertise  Time & Enthusiasm Move on to lead/co-mentor as they gain experience Growing the pipeline

19. 19 Project Mentor http://accelerate.ucsf.edu/training/mdp-seminar1 http://accelerate.ucsf.edu/training/mdp-seminar1 t- time-limited project: often undergrads, prof students, residents, fellows Examples: data collection, data analysis, manuscript preparation, grant preparation. Supervise a summer research project, a 1-year commitment of research: assist with the writing of papers, research grants and research reviews. Important to have clear understanding, contract with mentee: http://accelerate.ucsf.edu/training/mdp-seminar1http://accelerate.ucsf.edu/training/mdp-seminar1: Contract/Agreement What are reasonable expectations? Add Cases & Comments

20. 20 Electronic Mentor Evaluation (eME) Promotion at UCSF requires excellence in teaching / mentoring C & T researchers may not engage in extensive clinical teaching Do provide great value to the campus and the research community by mentoring new researchers Established uniform, electronic system for evaluation of faculty for teaching No similar approach for evaluation of mentors eME in development: 2013-2014 launch

22. 22 Yes, we can: Lift the fog!

23. 23 Thank You! CTSI.UCSF.EDU

24. 24 Summary Help me- help you! Add cases and comments, useful items Come & chat with me: & Chat! Karen Coughlan: coughlank@obgyn.ucsf. Areas of expertise: Secondary data analysis, K awards, instrument development, multidisciplinary teams, NIH politics: NIDDK Diverse portfolio- NIH, pharma Family & work life Growing a clinical research career On to online resources