1. Elementary/Middle School AIMS Pre-Test Workshop - 2014 1 Presented by: Cindy Hurley 225-5418

2. Critical Dates AIMS Test Delivery to Sites Mar. 24 - 27 Short Order Window Closes Mar. 28 10:00 A.M. AIMS Science 4 th and 8 th Apr. 7 AIMS Writing 5 th, 6 th, & 7 th Apr. 7 AIMS Reading/Math Part 1 Apr. 8 AIMS Reading/Math Part 2 Apr. 9 AIMS Reading/Math Part 3 Apr. 10 Stanford 10 (any 2 or 3 days) Apr. 7 - 11 No Early Out Wednesday Apr. 9 Make-up Window Ends Apr. 25 AIMS Check-In (Email for Appt.) Apr. 23 - 30 2

3. Students in Grades 3-8 are expected to test in all content areas as determined by grade AIMS 3-8 GradeWritingScienceReadingMath 3 4 5 6 7 8 3

4. AIMS 3-8 Test Window Testing DayContent AreaGrade(s)Session(s) Approximate Time Day 1 – Apr. 7Writing5, 6, and 71 session – 2 hours Science Part 14 and 81 session – 45-60 min. Science Part 24 and 81 session – 45-60 min. Day 2 – Apr. 8Reading Part 13-81 session – 45-60 min. Mathematics Part 13-81 session – 45-60 min. Day 3 – Apr. 9Reading Part 23-81 session – 45-60 min. Mathematics Part 23-81 session – 45-60 min Day 4 – Apr. 10Reading Part 33-81 session – 45-60 min. Mathematics Part 33-81 session – 45-60 min. 4

5. Not Enrolled Students AIMS testing must be made available upon request for: – Home school students – Private school students If non-enrolled students test, you must fill in the bubble on the back of answer document for ‘non enrolled’ (box G) 5

6. Other Students Who May Test Home School Private School Completer Students Need to mark the not enrolled bubble on back of answer document Do Not Fill in the SAIS Box, instead under Student ID grid, fill in their home phone number, 520-###-#### It is the responsibility of the school to send student reports or notify parents of the not enrolled student 6

7. Each school selects any two or three days from April 7 - 11 All 2 nd grades at each school must administer at same day/time on those selected days Stanford 10 – Grade 2 Testing DayContent AreaApp. Time Day 1Reading40 minutes Day 2Mathematics44 minutes Day 2 or 3Language38 minutes 7

8. Test Administration Schedules All AIMS tests and Stanford 10 tests are untimed Students must be allowed to finish testing even if the scheduled time for the test has elapsed Be sure to have a back-up plan for where student will go who need more time to finish Follow ‘Test Administration Directions’ for stretch breaks and significant breaks 8

9. TEST COORDINATORS’ RESPONSIBILITIES 9

10. Key Responsibilities of Site Test Coordinator Reading and following responsibilities detailed in Test Coordinator manual up through page 11 Establishing test security procedures including signing of security agreements and a check-in and check-out system for tests Correct administration of testing and providing training for all test administrators and proctors Organizing, distributing, and collecting all test materials Keeping Cindy Hurley apprised of any testing issues that arise 10

11. Additional Responsibilities Inventory test materials upon receipt Monitor testing activities Package materials for return 11

12. Important Manuals to Read Test Coordinators and Test Administrators are responsible for reading the Test Accommodations Guidelines for 2013-14, AIMS Test Administration Directions, and Stanford 10 Test Administration Directions 12

13. TEST SECURITY 13

14. Test Security Agreement 14

15. Test Security Agreement Anyone handling the AIMS tests in any way must sign the security agreement Security Agreements are kept on file at the school site for 6 years The Principal’s copy is the only one that is returned to Cindy during check-in of materials 15

16. 16 Test Security Test coordinators are responsible for a complete inventory of all test materials upon receipt of test materials and throughout the testing process Test materials must be kept in locked storage which is only accessible by a few key people(classroom is not okay) Test administrators must return materials daily to site test coordinator and must sign test materials in and out All test materials must be returned to testing warehouse after completion of testing

17. Authorized Resources Dictionaries and thesauri must be available for the prompt section only of the AIMS Writing tests These resources are not permitted during any other testing session Translation dictionaries must be available for ELLs and FEP year 1and 2 17

18. Unacceptable Resources Unacceptable resources include: calculators, electronic tablets, cell phones, and portable music devices Test Administrators who observe students using an unacceptable resources are to remove the device, but allow student to continue to test After testing and prior to student leaving testing room, investigate situation and notify Cindy if it appears a serious breach of protocol occurred 18

19. Scratch Paper Scratch paper is not allowed with AIMS Scratch paper is allowed with Stanford 10 19

20. Delivery of Tests to Sites March 24 – 26 You will be sent an Email when Boxes are on their way! March 24 – 26 You will be sent an Email when Boxes are on their way! 20 TUSD

21. Receiving Test Materials Verify all boxes were received Box 1 of X Verify all boxes were received Box 1 of X 21

22. Receiving Test Materials Keep all boxes for return shipping White boxes will be used for School Test Coordinator’s Kits which consists of Test Coordinator Manual and Labels Brown boxes will be used for test materials Each box of the shipment will be hand-numbered 1 of 7 2 3 4 7 of 7 6 5 22

23. Inventorying Test Materials First Open Box 1 (White Box) – Pearson School Packing List is on top – Look at the total number of tests and answer documents listed for each content area, make sure it will cover your needs – If you are short materials, email Cindy number you still need ….deadline is March 28, 10:00 AM 23

24. Inventorying Test Materials Next Open All Brown Boxes - Verify that quantities in boxes match the Pearson School Packing List - Document discrepancies on packing list - Tip: Only open cellophane wrapped materials as needed – if don’t need, don’t open them up 24

25. Inventorying Test Materials Maintain an accurate inventory of all materials and some kind of check-in and check-out system Test books and answer documents are to be stored in a secure location at all times – not in classrooms overnight 25

26. PREPARATION OF TEST ROOM Test Administrator and Proctor 26

27. Preparation of Test Room Student seating should be arranged so that: – Students cannot easily see the answer documents of others – Test administrators and proctors can walk by each student. – Desks and tables should be cleared of backpacks and unnecessary materials 27

28. Visual Aids Allowed All other visual aids displayed in the testing room that could assist students while testing must be removed or covered completely 28 Poster size: Holistic Writing Rubric 6 th, 7 th, 8 th Math Reference 8 th Science Reference

29. TEST ADMINISTRATION Test Administrator and Proctor 29

30. Each Test Day Test Administrator needs to count number of test books and answer documents received. Test Coordinator should verify number of test books and answer documents that have been returned Secure Room 30

31. Test Administration Directions AIMS and Stanford 10 are standardized tests Test Administrators should be given the Test Administration Directions or Directions for Administering at least one day prior to testing Test Administrators must follow the directions and read the script exactly as stated in the Test Administration Directions or in the Directions for Administering 31

32. Test Administration Schedules Each site must set up a testing schedule for each regular day of testing…testing blocks must provide adequate time so students do not feel rushed During the AIMS testing dates, AIMS testing is the priority All AIMS tests and Stanford 10 tests are untimed Students must be allowed to finish testing even if the scheduled time for the test has elapsed Be sure to have a back-up plan for where student who need more time to finish Follow ‘Test Administration Directions’ for stretch breaks and significant breaks 32

33. Prepare an record showing who tested, was absent, or left early Verify that backpacks and unnecessary materials, including cell phones, are stored appropriately before testing Make sure testing protocol is followed at all times Make sure that appropriate accommodations are provided to students who are allowed them Day of Testing 33

34. During Testing Students should be allowed to work at their own pace Active monitoring should consist of: – Supervising the room at all times during testing – Answering student questions that pertain to clarification of test directions – Checking that students are progressing through test and are in the correct section 34

35. Students must be allowed extra time if needed Students should be escorted to the room designated for extended time Students may not go to lunch – their lunch is to be brought to the designated room Student should remain in the secure testing environment and resume testing after they have eaten Students Who Need Extra Time 35

36. Restroom Break Students may be allowed to go to the restroom, if necessary, during testing Only one student may leave at a time Collect student’s test materials before the student leaves the room and give back upon student’s return 36

37. Leaving School During Testing Students who leave school during testing AIMS 3-8 and Stanford 10 – Student will not be permitted to finish that testing session when he/she returns to school – Student may participate in other testing sessions that were not started upon returning to school 37

38. Inappropriate Behavior Disruptive students and students suspected of cheating – Stop disruptive behavior or suspected cheating – Allow student to continue to test – Student may be moved to a different location so that others may continue to test undisturbed – Student may be subject to school disciplinary procedures after completion of testing – Document as many details as possible and report to School/District Test Coordinator Shhhh! 38

39. As Students Finish Testing Students close test book and answer document Place answer document on top of test book Raise hand Test Administrator will collect the test materials Once test materials have been collected student can read or do class work silently No electronic devices are allowed 39

40. End of Testing Session Most students should have enough time to finish the test during the allotted testing session Students who need additional time must be allowed to finish testing – Test Administrators will follow directions established by Test Coordinator A testing session must be completed within the school day and can not be carried over to a make- up date. 40

41. End of Testing Session Test administrator must account for all test books and answer documents at the end of each testing session Missing test books and answer documents must be accounted for prior to dismissing any students Double check that labels match student written name Double check that if there is a label on the front that there is no gridded name or SAIS on the back 41

42. End of Testing Session Inspect each test book and answer document – Student name on front of test book and answer document – Test books and answer documents in separate stacks – All marks on scorable materials in No. 2 pencil 42

43. End of Testing Session Pre-ID label is affixed or demographic data is bubbled----NOT BOTH Form code is bubbled on answer document Complete accommodation bubbles in section K if standard accommodations were used 43

44. End of Testing Session Test administrator must Inspect test materials using the checklist on page 57 of the TAD 44

45. After Testing Session All test materials must be returned to test coordinator at the end of the testing session. No test materials may be left in a testing room overnight. 45

46. Testing Incidents Testing incidents that should be given to Cindy for review would include, but are not limited to: – Possible cheating – Inappropriate accommodations – Administration errors 46

47. Only fill out an incident report if Cindy determines you need to - she will send it to you Via email. 47

48. ACCOMMODATIONS Test Administrator and Proctor October 25 AIMS HS Writing Signin/Signou t Sheet Student Signin Signout Name October 25 AIMS HS Writing Signin/Signou t Sheet Student Signin Signout Name 48

49. Accommodations All Test Administrators must read and be familiar with: Testing Accommodations: Guidelines for School Year 2013-2012 49

50. Universal Accommodations Universal test administration conditions that are in a student’s IEP or 504 are not considered testing accommodations so do not need to be marked in Box K of the answer document May be offered to any student in order to provide a comfortable and distraction-free testing environment 50

51. Standard Accommodations Standard accommodations are available to: Students with certain injuries English Language Learners FEP Year 1 and Year 2 students Students with an IEP or 504 plan Only accommodations detailed in the Test Guidelines 2013-14 are permissible 51

52. Standard Accommodations Accommodations may not provide verbal or other clues or suggestions that hint at or give away the correct response to the student. Not all accommodations appropriate for instruction are appropriate for use during state testing. 52

53. Standard Accommodations It is the responsibility of the Test Administrator to see that: – Students who qualify for testing accommodations receive them – Students who do not receive accommodations are not affected – Accommodations are marked on answer document 53

54. Recording Accommodations Test administrators must record the use of standard accommodations in section K of the AIMS demographic data grid on the student answer document (see slide 58) Detailed directions for marking the use of standard accommodations are in the Test Administration Directions Pgs. 61 - 63 54

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56. AIMS STUDENT IDENTIFICATION INFORMATION 56

57. USE THIS BLANK BOX ONLY FOR NUMBERING – IF NEEDED 57

58. Students with Pre-ID Labels George Hunt Ms Smith Prickley Pear Tumbleweed USD MS G ra d e 8 George Hunt Ms Smith Prickley Pear MS Tumbleweed USD Bubble in Box K for accommodations when appropriate Note: Label to be affixed by a trained school adult

59. Student must complete this section Student must complete this section

60. Signature Teacher School District If you have a Pre-ID label, use it. Student must write name on line labeled “Student Name.” 60

61. The student identified on the Pre-ID label must be the same student whose handwritten name is next to the Pre-ID label. 61

62. Student Demographic Data Grid For students without a student bar code (Pre-ID) label, the grid on the back must be completed by school personnel. See Test Administration Directions pgs. 58 – 61 When bubbling in the student ID, only use the SAIS # grid when possible Never bubble in both the School Student ID grid and the SAIS # grid 62

63. Bubbling AIMS Demographic Data 63 Complete if needed

64. Bubbling Stanford 10 Demographic Data All student information is on the back of the 2 nd grade booklet Bar code label is affixed on the back on bottom right All students must write their own name in Box 1 – rest of Box 1 may be filled in by an adult An adult must bubble boxes 2, 3, 4, 6, & 7 For Box 7 use the SAIS # (only use a Matric # if student is so new he does not have a SAIS #) Ignore Boxes 5, 8, 9, 11, & 12 For Box 10 (Special Conditions), bubble #19 ONLY if an accommodation was used 64

65. Transferring Answer Documents Special Circumstance – Large Print, Braille, or Assistive Technology: - Student responses must be transferred to a standard answer document or scorable test book 65

66. RETURNING TEST MATERIALS 66

67. Assembling Answer Documents Special Circumstance – contaminated tests - Contaminated test materials cannot be scored - Student responses must be transferred to clean documents - Securely destroy contaminated test materials and indicate on school packing list 67

68. Assembling Used Answer Documents (Scorables) Organize answer documents to be scored by grade level 2 nd and 3 rd grade booklets, are considered answer documents Separate grade levels for each content area with a colored piece of paper Document on each colored piece of paper, how many documents are within each grade level AIMS and Stanford 10 must be kept in separate boxes 68

69. Assembling the Non Used Answer Documents Non used answer documents are those that were not used because it was extra, student never showed up, misplaced label, coffee spilled on it….whatever. Non used answer documents are not being scored Non used answer documents need to be accounted for…count them, document how many you have, and return with the “used answer documents”….in a separate stack 69

70. Assembling Nonscorable Materials Organize the test books by content: Stanford 10 materials are kept separate from AIMS materials AIMS is separated by grade level It does it does NOT matter if a test book has been used or not….they all go together in the same box Test directions and rulers are included in same boxes as test books 70

71. TEST ADMINISTRATOR AND TEST PROCTOR TRAINING 71

72. Test Administrator /Proctor Trainings Sample items to be included on agenda Test Security Preparation of test rooms Test administration procedures Correct use of accommodations Use of Pre-ID labels and hand bubbling 72

73. What to do if... ? – Student needs additional time – Student is caught cheating – Student is sick – There is a fire drill – Student has an injury that makes writing or bubbling difficult Test Administrator /Proctor Trainings 73

74. SCORE REPORTS 74

75. Reports Posted to PearsonAccess Paper Reports Due to Districts Final Day for reporting Errors Removal of files from PearsonAccess AIMS 3May 22 Confidential Roster Grade 3 Reading Only AIMS 3 – 8 Stanford 10 May 30 June 5June 27

76. In a Nut Shell When schools have a well communicated test schedule, follow all testing protocol, have top notch monitoring, and follow the test administration direction as 100% scripted, they will reap the benefits of our improved achievement! I am here to help you so that your testing process runs smoothly. Do not hesitate to call (225-5418) or email. Cindy Hurley 76