1. AIMS Pre-Test Workshop Spring 2011

2. Test Coordinator Resources AIMS Update Test Coordinator Manual Test Administrator Directions Directions for Administration ADE Resources Pearson Resources

3. District Test Coordinators Serve as the liaison between ADE and MSD for all AIMS and Stanford 10 testing issues. Preferred method of communication: email – Use Appropriate Subject Lines District Test Coordinator – Emergency Contact Number 602.463.8256 TCM p. 1

4. Site Test Coordinator Monitor Test Activities Check-out materials at the beginning of each test day Check-in test materials at end of day

5. Site Test Coordinator Student Responses have been properly transferred Complete Header Sheets and all accompanying inventory documents

6. Site Test Coordinator Communicate Schedule Arrange for test Materials – Pencils, dictionaries, thesaurus, etc

7. STUDENTS TO BE TESTED AND TEST SCHEDULE Spring 2011 Test Administration

8. Students to Be Tested All Arizona public school students in Grades 2 and above will participate in testing as described in the following slides. Students with an IEP who are eligible for AIMS A are excluded from AIMS or Stanford 10 testing. TCM p4

9. Test Administration Schedules All AIMS tests and Stanford 10 tests are untimed Times are provided for planning purposes only Students must be allowed to finish testing even if the scheduled time for the test has elapsed There are breaks scheduled within all days of AIMS and Stanford 10 testing - refer to TADs and TCM for details TCM p5 TAD p3

10. Test Coordinator Question 99% of your the students have finished taking the reading assessment and 80 minutes have passed since the beginning of testing. What will happen at your school?

11. Test Coordinator Question How are you going to organize and schedule Make-Ups Test?

12. AIMS 3-8 Students in Grades 3-8 are expected to test in all content areas as determined by grade GradeWritingScienceReadingMath 3 4 5 6 7 8

13. AIMS 3-8 Day 1 – Writing and Science – April 12 Day 2 – Reading and Mathematics – April 13 Day 3 – Reading and Mathematics – April 14 Day 4 – Reading and Mathematics – April 15 Make –ups will be conducted no later than April 22 nd AIMS Update TAD p2-3

14. Test Schedule – AIMS 3-8

15. AIMS 3-8 Pre-ID Labels – Pre-ID Labels will be produced for all students in grades 3-8 based on SAIS enrollment data. AIMS Update

16. AIMS 5, 6, 7 Writing Changes Scoring AIMS Writing prompt – The AIMS Writing prompt response will be scored using a holistic rubric based on 6-traits. – The time to administer the AIMS Writing prompt has not changed. – The extended response score will account for 60% of the AIMS Writing score.

17. AIMS 5, 6, 7 Writing Changes Addition of Multiple Choice Items – AIMS Writing multiple choice items will be embedded in the AIMS Reading test. – The time to administer AIMS Reading has not changed. – AIMS Writing multiple choice items will account for 40% of the AIMS Writing score.

18. AIMS 5, 6, 7 Writing Changes AIMS Writing Score Reports – To receive an AIMS Writing score students must complete both the prompt response and the multiple choice items. – The prompt response score and the multiple choice scores will be reported.

19. Stanford 10 – Grade 2 Students in Grade 2 in state-funded schools are expected to test. Reading Comprehension—40 minutes – April 12th, 2010; Tuesday Mathematics Problem Solving—44 minutes – April 13th 2010; Wednesday Language—38 minutes – April 13th 2010 or April 14th 2010 – Wednesday or Thursday TCM p6

20. Stanford 10 – Grade 2

21. TEST SECURITY

22. Test Security Test Administrators and Test Proctors must be employees of the school Test Administrators and Test Proctors must be trained by the Test Coordinator in all correct test administration and test security procedures for Spring 2011 test administration TCM p. 25 TAD p6 TCM p10

23. Test Security Test Administrators and Test Proctors must sign a copy the Spring 2011 AIMS/Stanford 10 Test Security Agreement and adhere to test security procedures Signed Test Security Agreements must be kept for 6 years at district TCM p. 25 TAD p7 TSA

24. Test Security TCM p. 25 TAD p7 TSA

25. Test Security Return to District Office for Storage TCM p. 25 TAD p7 TSA

26. RECEIVING TEST MATERIALS Pearson

27. Receiving Test Materials – AIMS 3-8 RECEIVING TEST MATERIALS Site Drop-Off – Monday, April 5 th Site Pick Up – April 25 th to April 29 th – Set Appointment with Jason TCM 11

28. Receiving Test Materials – Stanford 10 Site Drop-Off – Monday, April 5 th Site Pick Up – April 25 th to April 29 th – Set Appointment with Jason Critical Dates

29. Receiving Test Materials Verify all boxes you received are for your School Verify all boxes were received TCM 11

30. Receiving Test Materials Keep all boxes for return shipping White boxes will be used for District and School Test Coordinator’s Kits Brown boxes will be used for test materials Each box of the shipment will be hand- numbered TCM 11

31. Receiving Test Materials Organize shipment by box number

32. Receiving Test Materials Refer to School Packing List for Box Numbers and Box Contents TCM 11

33. Inventorying Test Materials Open school boxes – Materials should match School Packing List(s) Test materials in school boxes are based on participation counts TCM 13

34. Inventorying Test Materials Test materials in district box are overage – 5% overage AIMS 3-8 – 5% overage Stanford 10 TCM 13

35. Inventorying Test Materials Compare actual quantities of test books and answer documents received with quantities needed Verify that your school has sufficient scoring and shipping materials If additional test materials or scoring materials are needed, contact Jason ASAP with a specific count TCM 13

36. Inventorying Test Materials Maintain an accurate inventory of all materials at your school Save all packing lists from the initial order and any additional orders to aid in the completion of the Materials Inventory Sheets when materials are packaged for return Test books and answer documents are to be stored in a secure location at all times TCM 13

37. Additional Order Window AIMS 3-8 – March 24 – 29 – Closes at 5:00 pm MST on March 29 TCM Pp14,43

38. Additional Order Window Stanford 10 – March 24 – 29 – Closes at 5:00 pm MST on March 29 TCM pp14,43

39. Additional Orders Only the District Test Coordinator may place Additional Orders. Only one Additional Order should be placed per district per Additional Order Window. ADE approves all additional orders. Be prepared to justify all large additional orders. Order as early as possible – orders are shipped as they are approved. TCM p14

40. PREPARATION OF TEST ROOM Test Administrator and Proctor

41. Preparation of Test Room Test rooms should be prepared prior to day of testing – Submit date: Help student performance by providing – Good lighting – Good ventilation – Freedom from distractions and interruptions TCM p. 25 TAD p7 TCM p9

42. Preparation of Test Room Student seating should be arranged so that: – Students cannot easily see the answer documents of others – Test administrators and proctors can walk by each student. – Desks and tables should be cleared of backpacks and unnecessary materials TCM p. 25 TAD p7 TCM p9

43. Preparation of Test Room Materials that can be posted in testing room – AIMS Mathematics Reference Sheets – AIMS Science Reference Sheet – Holistic Rubric Based on 6 Traits Official Scoring Guide Materials must match the grade level tested. All other visual aids that could assist students while testing must be removed or covered completely TCM p. 25 TAD p7 TCM p9

44. Preparation of Test Room Authorized resources: – Dictionaries and thesauri must be available for the prompt section of the AIMS Writing tests TCM p. 25 TAD p5 TCM p9

45. TEST ADMINISTRATION Test Administrator and Proctor

46. Test Administration AIMS and Stanford 10 are standardized tests. Test Administrators should be given the Test Administration Directions or Directions for Administering at least one day prior to testing Test Administrators must follow the directions and read the script exactly as stated in the Test Administration Directions or in the Directions for Administering TAD p8 TCM p10

47. During Testing Students should be allowed to progress at their own pace Monitoring should consist of: – Supervising the room at all times during testing – Answering student questions that pertain to clarification of test directions – Checking that students are progressing through test TAD p9

48. During Testing Students may not have access to any electronic devices including computers, calculators, cell phones, portable music players, etc. TAD p11

49. During Testing Disruptive students and students suspected of cheating – Stop disruptive behavior or suspected cheating – Allow student to continue to test – Student may be moved to a different location so that others may continue to test undisturbed – Student may be subject to disciplinary procedures after completion of testing – Document as many details as possible and report to School/District Test Coordinator TAD p11-12

50. During Testing Students who leave the room during testing – Students may be allowed to go to the restroom, if necessary, during testing Only one student may leave at a time Collect student’s test materials before the student leaves the room and give back upon student’s return TAD p12

51. During Testing Students who leave school during testing AIMS 3-8 and Stanford 10 – Student will not be permitted to finish that testing session when he/she returns to school – Student may participate in other testing sessions upon returning to school TAD p12

52. As students finish testing Students close test book and answer document Place answer document on top of test book Raise hand Test Administrator will collect the test materials Once test materials have been collected student can read or do classwork silently No electronic devices are allowed TAD p10

53. End of Testing Session Most students should have time to finish the test during the allotted testing session Students that need additional time must be allowed to finish testing – Test Administrators will follow directions established by Test Coordinator A testing session or HS content area must be completed within the school day TAD – End of each test day

54. End of Testing Session Account for all test books and answer documents at the end of each testing session Missing test books and answer documents must be accounted for prior to dismissing any students TAD p10

55. End of Testing Session Inspect each test book and answer document – Student name on front of test book and answer document – Test books and answer documents in separate stacks – Pre-ID label affixed or demographic data bubbled – Form bubbled on answer document – Complete accommodation bubbles in section K – All marks on scorable materials in No. 2 pencil TCM p15

56. End of Testing Session All test materials must be returned to test coordinator at the end of the testing session. No test materials may be left in a testing room overnight.

57. Testing Incidents Testing incidents that should be sent to Test Administrator for review would include, but are not limited to: – Possible cheating – Inappropriate accommodations – Administration errors

58. If ADE invalidates a test, invalidation code must be entered on student answer document.

59. Testing Incidents-Electronic Devices Do not send in an incident report for only possession of an electronic device. For these situations, handle student discipline per school policies. Do send in an incident report if there is evidence that the student used an electronic device during AIMS testing.

60. Questions When can items from the test be discussed? When can a student use scratch paper? Is an AIMS test available for non enrolled students? How are you going to have a daily verification of test items?

61. ACCOMMODATIONS Test Administrator and Proctor

62. Accommodations All Test Administrators must read and be familiar with: Testing Accommodations: Guidelines for 2010-2011

63. Standard Accommodations Standard accommodations are provisions made in how a student accesses and demonstrates learning that do not substantially change the instructional level, the content, or the performance criteria. Use of standard accommodations are considered valid for comparison and accountability purposes. TAG p5

64. Standard Accommodations Accommodations may not provide verbal or other clues or suggestions that hint at or give away the correct response to the student. Not all accommodations appropriate for instruction are appropriate for use during state testing. TAG p5

65. Standard Accommodations Standard accommodations available to: – Students with certain injuries – English Language Learners – FEP Year 1 and Year 2 students – Students with an IEP or 504 plan TAG p5

66. Standard Accommodations Standard accommodations available to students while testing on AIMS and Stanford 10 are limited to those listed in the Testing Accommodations: Guidelines for 2010-2011 TAG p5

67. Standard Accommodations It is the responsibility of the Test Administrator to see that: – Students who qualify for testing accommodations receive them. – Students who do not receive accommodations are not affected. – Accommodations are marked on answer document. TAG p5

68. Question How will you organize your ELL students? What happens if a student has an injury that makes writing or bubbling difficult? Consider a student at your school that will probably require a standard accommodation, How the process be communicated to the teacher/test administrator?

69. STUDENT IDENTIFICATION INFORMATION Test Administrator and Proctor

70. Pre-ID Labels Test Administrators (or other designated adults) are responsible for affixing Pre-ID labels in the proper location on scorable AIMS and Stanford 10 materials – Pre-ID labels may be applied before or after testing TCM p. 25TAD p 59

71. Bubbling Demographic Data Test Administrators (or other designated adults) are responsible for bubbling student demographic data on scorable AIMS and Stanford 10 materials for students without Pre-ID labels – Directions for bubbling student demographic data are included in all Test Administration Directions and Directions for Administering – Student demographic data may be bubbled before or after testing TCM p. 25TAD p 59

72. Recording Accommodations Test administrators must record the use of standard accommodations in section K of the AIMS demographic data grid on the student answer document. Detailed directions for marking the use of standard accommodations are on pages 36-37 of the TAD. TAD p 59

73. Question When are the Pre-ID labels affixed? Any reason why not?

74. RETURNING MATERIALS Scorable Materials

75. Assembling Scorable Materials Prior to assembling scorable test materials review pages 16-30 in the Test Coordinator Manuals Page 42 in the Test Coordinator Manual has a checklist for packing and shipping test materials - scorable materials TCM pp 16-30

76. Use this checklist to help with packing and shipping of Scorable Test Materials TCM pp 42

77. Assembling Scorable Materials Scorable materials must be assembled and boxed exactly as described in the Test Coordinator Manual Score reports will be delayed for districts/charters with incorrectly assembled or boxed scorable materials TAD p16

78. Assembling Scorable Materials Special Circumstance – Test materials contaminated with blood, vomit, or other bodily fluids Contaminated test materials cannot be scored Student responses must be transferred to clean documents Securely destroy contaminated test materials and indicate on Materials Inventory Sheet TCM p16

79. Assembling Scorable Materials Special Circumstance – Students who did not respond directly on a standard answer document or scorable test book (used Braille, large print, or certain accommodations) Student responses must be transferred to a standard answer document or scorable test book TCM p16

80. Assembling Scorable Materials (AIMS) For each school, organize the scorable materials by test program (3-8 and HS). All scorables for each test program must be assembled and boxed separately. Mixing scorables from multiple testing programs will delay the Spring 2011 AIMS test results. TCM p16

81. Assembling Scorable Materials (AIMS) AIMS 3-8 – Organize the scorable answer documents and 3 rd grade test books Separate by grade Within each grade, group by teacher if desired Each group may only include students from one grade level TCM p16

82. Assembling Scorable Materials (AIMS) For each group of AIMS scorables, select a green preslugged Header Sheet with the correct school name Pre-slugged and blank Header Sheets have been provided in the Test Coordinator’s Kit Header sheets are scannable – Do not photocopy TAD p16

83. Header Sheet (AIMS) The green AIMS Header Sheet provides data that appears on the score reports. Many schools have similar names, confirm that the correct school code is used Follow directions on pages 21-23 in the Test Coordinator Manual for completing the Header Sheets TCM p21-23

84. Header Sheet (AIMS) AIMS 3-8 – Group name on page 1 must match group name bubbled on page 2 – Number of Documents on page 1 must match exactly the # of documents that will be included with the Header Sheet – Grade on page 2 must be completed TCM p21-23

85. Assembling Scorable Materials (Stanford) Stanford 10 – Organize the 2 nd grade test books Group by teacher if desired TCM p16

86. SSID Sheet (Stanford) Stanford 10 For each group of Stanford 10 scorables, select a purple SSID sheet with the correct school name – Pre-slugged and blank SSID sheets have been provided in the Test Coordinator’s Kit – SSID sheets are scannable – Do not photocopy TCM p24

87. SSID Sheet (Stanford) Stanford 10 – Grade on top section on page 1 must match grade bubbled in bottom section on page 1 – Teacher, Counselor or Group must match Teacher, Counselor or Group name bubbled on page 2 – Number of Documents must match the exact # of documents that will be included with the SSID Sheet – “If You are Using This Side, Please Mark this Circle” on page 2 this bubble must be marked TCM p24

88. Assembling Scorable Materials For each group: Arrange all scorable documents face up in the same direction Place the completed green Header Sheet (or purple SSID) on top of group with Side 1 facing up Wrap one band around the stack horizontally or vertically. Be sure the band holds the documents securely. TCM p17

89. Assembling Scorable Materials TCM p17

90. Assembling Scorable Materials If a group of scorables is too large for the paper bands Divide the large group into two or more stacks so that each can be wrapped securely Complete a green Header Sheet (or purple SSID) for each stack of the large group with the same group name on each Header Sheet (or SSID) The number of documents indicated on the Header Sheet (or SSID) is the number under that particular Header Sheet (or SSID) not the total number in the entire large group TCM p17

91. Stack 1 Group Name: Group A Number of Documents: 100 Stack 2 Group Name: Group A Number of Documents: 70 Complete 2 header sheets for “Group A.” Put one on each stack. The only difference between the header sheets will be the number of documents bubbled. Assembling Scorable Materials TCM p17

92. School Header Lists Prior to completing the School Header Lists review pages 27-30 in the Test Coordinator Manual The School Header List serves as a packing list for your scorable materials Make sure you are using the correct School Header List for the documents to go under it Keep a photocopy of all School Header Lists TCM p27

93. Assembling Scorable Materials Add each group to the School Header List Information on School Header List must match corresponding Header Sheet or SSID Large groups with more than one header sheet – List the group once with the total number of documents from all header sheets – Identify the number of stacks for the large group in the Comments section TCM p27

94. Assembling Scorable Materials Box scorable materials by testing program – AIMS 3-8 – AIMS HS – Stanford 10 Include in each box only scorable materials from only one school and only one testing program TCM p18

95. Assembling Scorable Materials Place bundled scorables in shipping boxes by group in reverse order as listed on School Header List(s) – First group on the School Header List should be on top of first box Place School Header List(s) at top of the first scorable box for each school Fill any empty space with crumpled paper or plastic bubbles TCM p18

96. Assembling Scorable Materials Affix a precoded, colored return label on the top of each box of scorables Do not mix testing programs Do not mix scorable and nonscorable materials Do not box scorable materials for multiple schools together TCM p18

97. RETURNING MATERIALS Nonscorable Materials

98. Stanford 10 Keep these Stanford 10 Grade 2 test materials in secure storage for use next year – Unused Grade 2 test books – All Stanford 10 Grade 2 Directions for Administering TCM p31

99. Assembling Nonscorable Materials Prior to assembling nonscorable test materials review pages 31-33 in the Test Coordinator Manuals Page 42 in the Test Coordinator Manual has a checklist for packing and shipping test nonscorable materials TCM pp 31-33

100. Use this checklist to help with packing and shipping of Nonscorable Test Materials TCM pp 42

101. Assembling Nonscorable Materials All AIMS test materials must be returned Organize the nonscorable test materials from the district overage that was not sent to schools Count the number of each type of document and note it on the District Materials Inventory Sheet TCM pp 31

102. Assembling Nonscorable Materials Organize the nonscorable test materials by document type for each school Count the number of each type of document and note it on the School Materials Inventory Sheet(s) TCM pp 31

103. Assembling Nonscorable Materials Box all nonscorables by school Add district nonscorables in one of the school boxes Ok to mix nonscorables from multiple test programs in the same school box Place School Materials Inventory Sheet on the top of each school’s first nonscorable box Place District Materials Inventory Sheet on the top of box #1 for district TCM pp 31

104. Assembling Nonscorable Materials Fill any empty space with crumpled paper or plastic bubbles Affix precoded green return label on the top of each box of nonscorable test materials. Number the nonscorable boxes – Sch: Box ____of ____ mark accordingly for each school – Dist: Box ____ of ____ mark in one continuous numbering sequence for the entire district without restarting the numbering for each school TCM p 33

105. Assembling Nonscorable Materials Large Districts that return materials on shrink- wrapped pallets – Completing the Dist: Box ____ of ____ section of the return label is optional – May use Palletized Materials Return form posted on the Common Logon Copy on CD

106. MATERIALS RETRIEVAL

107. Materials Retrieval Schedule a Pick-up date with Jason

108. SCORE REPORTS

109. AIMS Score Reports District Level Reports – District Summary Report (.pdf) – Student Data File (.txt) District reports are available only electronically. School Level Reports – Student Report (.pdf) – Confidential Roster Report with Summary (.pdf) – Summary Concept Performance Report (.pdf) School reports will also be provided on paper.

110. Stanford 10 Score Reports District Level Reports – Master List Summary (.pdf) – Student Data File (.txt) Student Data File is available only electronically. School Level Reports – Student Report with Narratives (.pdf) – Master List of Test Results (.pdf) – Master List Summary (.pdf) – Class Master List Summary (.pdf) All.pdf reports will also be provided on paper.

111. Score Reports Download and securely save all electronic reports Confirm that results were received for all students who tested – Do not wait until paper reports arrive to verify all student results have been received Notify Pearson of any missing results, missing reports, or report errors by the closing date for corrections

112. Score Reports – Due Dates 3-8 Reading, 3-8 Mathematics, 4 & 8 Science May 25 – posted to PearsonAccess June 24 – paper copies July 29 – closing date for corrections 5, 6, 7 Writing June 17 – posted to PearsonAccess June 24 – paper copies July 29 – closing date for corrections

113. Score Reports – Due Dates Stanford 10, Grades 2 and 9 May 25 – posted to PearsonAccess June 24 – paper copies July 29 – closing date for corrections

114. NEXT STEPS Spring 2011

115. TEST ADMINISTRATOR AND TEST PROCTOR TRAINING

116. Test Administrator and Test Proctor Trainings Sample items to be included on agenda Test Security Preparation of test rooms Test administration procedures Correct use of accommodations Use of pre-ID labels and hand bubbling TAD p10

117. Test Administrator and Test Proctor Trainings What to do if... ? – Student needs additional time – Student is caught cheating – Student is sick – There is a fire drill – Student has an injury that makes writing or bubbling difficult TAD p10

118. Need to send information to Jason What day will all test rooms be prepared for testing? What is the exact location of the overnight test storage room and who has access to it? When will you meet with me to count and process tests?