1. APRIL 2013 STAAR CAMPUS TEST ADMINISTRATOR TRAINING Melba Linda Longoria – Facilitator Martin Elementary Thursday, April 11, 2013 Revised by:

2. This PowerPoint does not eliminate your requirement to read the Test Administrator Manuals. READ THE MANUALS!!

3. TEST SECURITY AND CONFIDENTIALITY

4. Test Security  Security involves accounting for all secure materials  Before  During  After… each test administration

5. Test Security  Security involves only authorized persons having access to any secure test material. All testing personnel must be trained before handling secure materials,

6. Test Security  Keep tests in locked storage when not in use  Immediately after each session return test materials to the campus coordinator

7. Confidentiality  Confidentiality refers to protecting the contents of each:  Test booklet  Answer document  Online test content

8. Confidentiality  Each person with access to test materials shall maintain and preserve the security and confidential integrity of the test.

9. Confidentiality  No one must view  the test booklets  answer documents Before, during or after a test administration  No unauthorized  viewing  discussing  scoring The contents of a test at any time

10. Confidentiality  No duplication of testing materials  Break the seals ONLY of the session taking place that day  Be sure to administer tests exactly as instructed in the manual

11. Confidentiality  Do not reveal or answer any questions relating to the content of the test at any time  Do not  review student responses  change a student’s answer in the answer document  instruct a student to change their answer

12. Active Monitoring  Monitoring during test administrations is the responsibility of the test administrator, the campus test coordinator, the campus principal, and the district test coordinator.  Teachers are required to actively monitor students during testing.  Principals and Campus Test Coordinators are required to actively monitor testing sessions at their campus.

13. What Is Active Monitoring?  Watching students during testing. The focus of the teacher’s attention is on the students and not elsewhere.  Walking around to better observe what students are doing. (Are students; working on correct section of test, marking answers on the answer document, not cheating, not using cell phones, not talking or communicating with other students, etc.?)

14. What is NOT Active Monitoring?  Anything that takes the test administrator’s attention away from the students during testing. Examples include:  Working on the computer or doing email.  Reading a book, magazine, or newspaper.  Grading papers or doing lesson planning.  Leaving the room without a trained substitute test administrator in the room.  Leaving students unattended during lunch or breaks.  Be sure to not read the test content over a student’s shoulder and do not examine specific student responses during testing, since doing these will be a test security violation committed while active monitoring.

15. Cell Phones  The use of cell phones or other two-way communication devices is prohibited during testing for students and test administrators  The reason is that cell phones can….  disrupt the testing environment  be used to cheat by obtaining unauthorized assistance on test content by students, and can  be used to image secure tests and compromise the confidentiality of the test with their camera feature by students and teachers.

16. Seating Chart Rule  Seating Charts are required for all test administrations. Seating Charts must include:  Location of testing session(district, campus, room) and a brief description of the testing area (classroom, library, broom closet, etc.)  The assessment being given including grade and subject.  The first and last names of the test administrator(s).  The first and last names of each student and where they were seated for testing.  If students are regrouped during testing an additional seating chart will be needed for the new group. The new seating chart should indicate the time students were regrouped.

17. Oaths  Test Security Modules must be viewed by all personnel NEW to testing  Certificates of completion must be submitted to the Campus Testing Coordinator  Test administrators, technology staff, and other school personnel who will be present in the testing room must be trained and sign an oath.  Office staff and other personnel around testing materials or testing must also be trained in test security and sign an oath.

18. Penalties  Placement of restrictions on the issuance, renewal, or holding of a Texas educator certificate, either indefinitely or for a set term;  Issuance of an inscribed or non-inscribed reprimand;  Suspension of a Texas educator certificate for a set term;  Revocation or cancellation of a Texas educator certificate without opportunity for reapplication for a set term or permanently.  Possible criminal prosecution under TEC ξ39.0303, Section 552.352 of the Texas Government Code, and Section 37.10 of the Texas Penal Code.

19. Testing Irregularities

20. Serious Irregularities  Directly or indirectly assisting students with responses to test questions  Tampering with student responses  Viewing secure test content before, during, or after an administration  Discussing secure test content, student responses, or student performance  Scoring student tests, either formally or informally  Duplicating, recording, or capturing electronically secure test content without permission from TEA

21. Procedural Irregularities  Eligibility Error  IEP Implementation Issue  Improper Accounting for Secure Materials  Monitoring Error  Other Procedural Errors

22. Submission of Information  All suspected incidences of testing irregularities should be reported immediately to the Campus Testing Coordinator, who will submit reports to the District Testing Coordinator.

23. Student cheating If a district determines that a student has been involved in an attempt to cheat on a state assessment, the district is required to invalidate the student’s test. Additional disciplinary action may be taken at the local level in accordance with district policy. Any locally determined disciplinary actions stemming from the cheating must be submitted to TEA. Submission of a separate online incident report form will be necessary ONLY if the district determines that adult testing personnel contributed to, caused, or did not detect the cheating due to inadequate monitoring.

24. Report Irregularities  All staff members are directly responsible for IMMEDIATELY reporting to the CTC any violation of test security or confidentiality that they participate in or witness

25. Document Retention  Campuses are required to maintain the following documents for a period of 5 years following a test administration  Testing irregularity and investigation documentation  Inventory and shipping records  Signed security oaths for all testing personnel  Seating charts  Miscellaneous mandatory testing forms

26. STAAR TIME LIMITS POLICIES AND PROCEDURES

27. Test Schedule  Tue, April 23 rd  3 rd & 4 th Math  Wed, April 24 th  3 rd & 4 th Reading  5 th Science Elementary & Middle School

28. Start and stop times * The four-hour time period will start when the test administrator has read directions and tells students to begin working on their tests.  Start time for the test session must be recorded on the seating chart.  Students must record all responses on their answer documents or online before the end of the four-hour time period.  Once the four-hour time period has ended, test administrators will instruct any students still testing to either put their pencils down and close their test booklets or stop their online tests. *Only for STAAR testers

29. Start and stop times  Each student’s stop time must be recorded on the seating chart.  Distribution of materials and the test administrator “SAY” directions are not included in the four-hour time limit.  Communicate (orally or in writing) the amount of time left to test in one-hour intervals and, if desired, in shorter intervals during the last hour.

30. Breaks  Lunch  Emergency Situations  Class consolidations  Medical breaks to nurse These will NOT stop the clockThese WILL stop the clock Campuses should be aware that the time clock will stop for students who go to the nurse for medical reasons. The test administrator must document the time the student stops and restarts the test and must make the student aware of his or her adjusted testing time.  Water breaks  Bathroom breaks  Snacks breaks  Physical or mental breaks

31. Lunch Students may stop testing to take a supervised lunch.  The testing time must be stopped for a lunch break and will restart when students resume taking the test.  Students must place their answer documents inside their test booklets so that all secure materials can be collected and placed in locked storage.

32. Caution!!!  A test administrator who has been trained in testing procedures must be present in the room at all times to monitor the students and ensure there is no discussion of any test content during lunch/breaks.

33. TEST ADMINISTRATION

34. Before Testing Training Campus Personnel for Testing

35. Test Administrator Responsibilities  Read the Test Administrator Manuals (paper and online)  Attend training conducted by your campus test coordinator  Receive secure testing materials from your campus test coordinator  Observe all rules regarding test security and confidential integrity of the state testing system  Supervise and actively monitor testing  Do not provide any unauthorized assistance to students during testing  Do not view the test, discuss the test, or score a student test either before, during, or after testing  Administer the tests in strict compliance with the directions in the Test Administrator Manuals

36. Test Administrator Responsibilities  Mark the appropriate score code and test taken information code for each student test administered.  Return all testing materials to the campus test coordinator immediately after students finish testing.  Report testing irregularities and security violations immediately to the district test coordinator.  Prepare statements for submission to TEA if you are involved in a testing irregularity or test security violation.

37. Test Administrators - You must…  Read the test administrator manual thoroughly  Ask the Campus Testing Coordinator if you have ANY questions When in doubt, ASK!

38. Test Administrators - Verify, verify, verify!  During test day, if you think the student is  Taking the wrong test,  Should not be using an accommodation  Should be using an accommodation that they were not given Inform the Campus Testing Coordinator ASAP!

39. Any questions….  Questions should be directed to the Campus Testing Coordinator and then to the District Testing Coordinator

40. Before Testing Preparing the Testing Room Environment

41. The room should be…  Quiet  Well-lighted  Well-ventilated  Comfortable

42. The room should…  Have all bulletin boards and instructional aids covered or removed  Have “ TESTING-DO NOT DISTURB ” signs posted  Have a trained test administrator present at ALL times  Have enough space for each student to work

43. Before Testing Preparing Test Materials for Distribution

44. Verifying Pre-coded Information  Process for verifying elements of pre-coded answer documents  Overwriting pre-coded information (if incorrect)  Hand-gridding entire answer document if student information (name, dob, sex, PEIMS #) is incorrect  Supporting documentation for hand-gridded answer documents  eSchools report for each student

45. Gridding demographics

46. Verifying Information of Students with Accommodations  Ensure your list of accommodations is current  Verify the accommodations are allowed for that particular test  Prepare testing locations for students with accommodations (i.e. small group, oral administrations, computer lab, headphones, etc.)

47. Gridding the accommodations field

48. Gridding linguistic accommodations

49. Remember…  Test booklets and answer documents must be checked “out” from and “in” to the Campus Testing Coordinator every day

50. Remember…  There must be at least one test administrator for every 30 students to be tested

51. CAUTION Be certain to administer the correct subject area test on the assigned day

52. Before Testing Preparing Additional Resources

53. Optional Procedures and Materials  Remember that the Optional Test Administration Procedures and Materials available to ANY student  These do NOT have to be coded in the answer document 1.Preferential seating 2.Special lighting conditions 3.Signing or translating test administration directions 4.Reading the test aloud to self 5.Reading aloud or signing the personal narrative, expository, literary, or persuasive writing prompt 6.Reading assistance on the grade 3 mathematics test 7.Scratch paper or other material to use as workspace 8.Minimizing distractions 9.Colored overlays 10.Magnifying devices 11.Blank place markers 12.Highlighters, colored pencils, or crayons

54. Calculator policy  Calculators may be provided as an APPROVED accommodation for students in grade 3-8 Elementary & Middle School Calculator used in test day must be the same type of calculator used during instruction

55. DURING THE TEST ADMINISTRATION

56. During Test Administration  Ensure each student receives the correct test booklet and answer document  Ensure all Test Administrators are actively monitoring at all times  Ensure all testing personnel understand that they may NOT :  Provide assistance  View the tests without authorization  Discuss confidential student information  Check for strategies

57. CAUTION  When reading instructions from the administrator manual DO NOT  Elaborate  Rephrase  Make additions/deletion to instructions Any deviation is considered a TEST IRREGULARITY!

58. Test Administrators CANNOT …  Translate test questions/prompts*  Rephrase or add information*  Discuss test questions with anyone  BEFORE,  DURING or  AFTER the test *Unless student has this type of approved accommodation

59. During Test Administration  Ensure that the 4-hour time limit is adhered to  Students must have their responses transferred to their answer documents before the end of the 4 hours  Students must be aware of the time they have left to test  Indicate either verbally or in writing (on the board) every hour, then every 15 minutes during the last hour. Give a 5 minute warning before the time will end.  Remind students frequently to transfer their responses onto their answer documents

60. During Test Administration  If a student has an alternate start/stop time than the rest of the testing room, this must be documented on the seating chart  This student must be kept aware of their individual time left to test each time you announce it the rest of the room  4-hour time period starts AFTER the test administrator finishes reading the directions  Start and stop times must be recorded on seating charts

61. After Test Administration  No unauthorized viewing  No scoring of student responses  No discussion of confidential student information  No erasing stray marks or darkening response ovals  Account for all test materials

62. OR NOT TO DO… TO DO

63. DO  Allow students to write notes or work problems in their test booklet

64. DO  Make sure students are staying on task  Remind students to record their responses on their answer documents

65. DO NOT  Allow students to work on a test section that has not yet been administered  Allow students to return to a test section attempted on a previous day

66. DO NOT  Allow students to talk to each other while test booklets are opened.  Allow students to wander about the room while others are testing.

67. Know what to do about  Breaks  Lunch  Emergencies  Transcribing  Changing testing rooms  Special test situations

68. RETURNING MATERIALS

69. Remember to…  Remove the answer documents from the test booklets  Have students erase any stray marks from the answer documents  Verify that all test booklets and answer documents are accounted for

70. Gridding score codes

71. Gridding the test taken info field 3-5 English or Spanish Test Form # 3-8 EOC/Above Grade (if applicable)

72. Any Questions?