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Annual District Coordinators’ Meeting OFFICE OF CURRICULUM, INSTRUCTION AND STUDENT SUPPORT TUESDAY, MAY 26, 2015 2:30PM-4:30PM WEBEX
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Meeting Agenda Introductions and Announcements Updates and Reminders DHS Updates and Announcements District Items A+ Manual A+ Attendance Budget New SY Preparation 2015-2016 A+ Web Questions
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Introductions & Announcements
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Updates & Reminders 2015-2016 Parent Handbook available on A+ Web and DOE website https://iportal.k12.hi.us/proddr/aplusdocs/Aplus%20Parent%20Handbook-2.pdf https://iportal.k12.hi.us/proddr/aplusdocs/Aplus%20Parent%20Handbook-2.pdf http://www.hawaiipublicschools.org/DOE%20Forms/APlusParentHandbook.pdf http://www.hawaiipublicschools.org/DOE%20Forms/APlusParentHandbook.pdf 2015-2016 Income Eligibility Table – Same as last year
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DHS Reports Please remember to check: List total with enrollment report total At-risk and fee totals Totals match A+4 Dates of birth (!!!) Please try to submit complete workbooks by the 12 th of each month!
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Quarterly Reports We will begin collecting quarterly reports on a regular basis. Please submit by the following deadlines: July 20 th – SY 2014-2015 Quarter 4 report October 20 th – SY 2015-2016 Quarter 1 report January 20 th – SY 2015-2016 Quarter 2 report April 20 th – SY 2015-2016 Quarter 3 report July 20 th – SY 2015-2016 Quarter 4 report
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Open Enrollment for Medical and Drug Prescription Plans Per DOE Memo dated May 8, 2015 “Notice of Open Enrollment for New Medical and Prescription Drug Plans Being Offered to Part-time, Temporary, and Casual Employees” ALL part-time, temporary, and casual employees whose employment start or hire date commences on July 1, 2015 and thereafter, will receive notification of the new EUTF plans for School Year (SY) 2015-2016 Memo dated May 8, 2015 entitled, Open Enrollment for New Medical and Prescription Drug Plans Being Offered to Part-time, Temporary, and Casual Employees; EUTF’s memo dated May 2015 entitled, Medical and Prescription Drug Plans Being Offered to Part-time and Temporary Employees; and ACA Declaration Form
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Site Monitoring As mentioned on A+ Timeline and in the Operations Manual, Districts are required to monitor ALL school sites at least once a semester. Arrange with the school site when you will be monitoring Use A+ Visitation Checklist when at the school site
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DHS Updates and Announcements
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District Items A+ Operations Manual A new revised version is currently in the process of being edited and approved Program Specialist will inform the Districts when the Manual is officially released Manual will be available online
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District Items A+ Attendance Due to after school service programs (such as 21 st CCLC, after school tutoring, etc.), many students do not report first to A+ Hawaii-East developed a form that could be used in these types of situations
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Breakdown for SY 2014-2015 – Total Funds Collected Private Providers (67%) DOE (33%) District Offices (72%) Projected Expenses for 2014-15 4 th Qtr. (15%) State A+ Office (2%) Accommodations (11%) **Subsidies are paid for by DHS. Any remaining balance is returned to DHS.
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New School Year Preparation A+ Web Complete SY 2014-2015 data Approve June enrollment Check and clear Immediate Action items Do employee adds and terminations DEADLINE: Tuesday, June 30 th Rollover for new SY – July 1 st Begin doing employee rollovers Start adding new employees For employees already in the system: Add new employment record DEADLINE: Friday, August 7 th
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Questions? Mahalo for attending!
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