1. Co-Op Briefing 2009 (Sep & Nov ’09 Work Term) Date : 22 nd May 2009 Time : 2:30 pm Venue: Multi-Purpose Hall Co-Operative Education & Career Services (CECS) Unit

2. Co-Operative Education and Career Services Unit (CECS) OUTLINE Part 1: Who are we? Part 2: Where is CECS? Part 3: CECS Resource Centre Part 4: Who to contact? Part 5: What is myCo-Op Portal? Part 6: What is Co-Op? Part 7: Pre-requisites ( Academic & Non- Academic ) Part 8: Placement Process Part 9: While at Your Co-Op Job  9.1 Dos and Don’ts Part 10: Upon Completing your Co-Op Job Part 11: Co-Op Student Planner

3. Co-Operative Education and Career Services Unit (CECS) Part 1 – Who are we? The Co-Operative Education & Career Services Unit (CECS) aims to prepare university students for future employment through career guidance and internship CECS will assist you in:  Career related issues  Co-Op Placement  Preparing you for the workforce

4. Co-Operative Education and Career Services Unit (CECS) Part 2 – Where is CECS? We are located at Level 3, Menara Gading, South Wing, Opposite Student Affairs Office (SA)

5. Co-Operative Education and Career Services Unit (CECS) Part 3 – CECS Resource Centre The CECS Resource Center (CRC) provides ample resources and services for students to meet their needs for career development, career advice and employment opportunities. CECS Services and Activities include:  Internship  CV Writing  Personal Counseling  Career Exploration  Career Workshops  Campus Recruitment Drive  Career Talks  Career Fair

6. Co-Operative Education and Career Services Unit (CECS) Facilities Provided:  Internet Access The CRC has two computers with high speed internet access to assist students in search for employment, Student may login to my Co-Op portal to update, edit or check their CV Resources Available:  Resume writing information  Business Directories  Employers Profile  General Brochures & Magazine Part 3 – CECS Resource Centre

7. Co-Operative Education and Career Services Unit (CECS) Part 4 – Who to contact? Staff - Ms. Soo Lee Weiext. 3006 soolw@ucsi.edu.mysoolw@ucsi.edu.my - Ms. Amy Yongext. 3171 amyyong@ucsi.edu.myamyyong@ucsi.edu.my - Ms. Farah Muthuext. 3180 farahm@ucsi.edu.myfarahm@ucsi.edu.my - Ms. Parameswariext. 3172 parames@ucsi.edu.myparames@ucsi.edu.my Contact Number +603 9101 8880 Office Operate Hours Mon – Fri 9am – 6pm Sat 9am – 1pm

8. Co-Operative Education and Career Services Unit (CECS) Part 5 – What is myCo-Op Portal? myCo-Op Portal is a ‘home-grown’ web-portal for UCSI University’s Co-Op Placement It can be used for Co-Op students to post their CV online Co-Op employers to post their jobs online The website : http://www.ucsi.edu.my/mycoophttp://www.ucsi.edu.my/mycoop To Log In: Use your E-Advantage User ID & password.

9. Co-Operative Education and Career Services Unit (CECS) Part 5 – Function – Online CV Click here to fill in your CV Click here if you want to obtain your own job. Click here to fill in your Job Evaluation Form after your Co-Op term.

10. Co-Operative Education and Career Services Unit (CECS) Part 5 – Function: Online CV IMPORTANT: Click ‘Acceptance’ Your CV have not been submitted UNTIL you click ‘Submit’ In total, there are 13 sections in Online CV, and please do not forget to click – 1)‘Acceptance’ at the end of the Student Policy and make sure you read through all the terms and conditions stated in the Policy. 2) ‘Submit’ for CV submission to enable CECS to proofread your CV.

11. Co-Operative Education and Career Services Unit (CECS) Part 5 – Function: Online CV 1. Personal Education Field

12. Co-Operative Education and Career Services Unit (CECS) Part 5 – Function: Online CV 2. Education Field

13. Co-Operative Education and Career Services Unit (CECS) Part 5 – Function: Online CV 3. Other Qualifications Field

14. Co-Operative Education and Career Services Unit (CECS) Part 5 – Function: Online CV 4. Language Proficiency Field

15. Co-Operative Education and Career Services Unit (CECS) Part 5 – Function: Online CV 5. Computer Skills Field

16. Co-Operative Education and Career Services Unit (CECS) Part 5 – Function: Online CV 6. Achievements Field

17. Co-Operative Education and Career Services Unit (CECS) Part 5 – Function: Online CV 7. Extra-Curricular Field

18. Co-Operative Education and Career Services Unit (CECS) Part 5 – Function: Online CV 8. Hobbies / Interests Field

19. Co-Operative Education and Career Services Unit (CECS) Part 5 – Function: Online CV 9. Work Experience Field

20. Co-Operative Education and Career Services Unit (CECS) Part 5 – Function: Online CV 10. Referees Field

21. Co-Operative Education and Career Services Unit (CECS) Part 5 – Function: Online CV 11. Preferred Interview Time Field

22. Co-Operative Education and Career Services Unit (CECS) Part 5 – Function: Online CV 12. Work Location Preference Field

23. Co-Operative Education and Career Services Unit (CECS) Part 5 – Function: Online CV After reading through the Co-Op Student Policy, please click ‘Acceptance’ 13. Student Policy Field

24. Co-Operative Education and Career Services Unit (CECS) Part 5 – Function: Online CV Confirmation of Submission on CV

25. Co-Operative Education and Career Services Unit (CECS) Part 5 – Function: Training Material

26. Co-Operative Education and Career Services Unit (CECS) Part 5 – Function: Downloadable Form

27. Co-Operative Education and Career Services Unit (CECS) Part 5 – Function: Latest News & Job Opportunities Please check out the latest news & events here Click here for internship opportunities and job opportunities for fresh grad.

28. Co-Operative Education and Career Services Unit (CECS) Part 6 – What is Co-Op?  Co-Operative Education is implemented to formally integrate classroom learning with workplace training in co- operative employer organizations  Students are required to complete a co-operative module comprising two months work experience in each year of their degree, beginning in Year One right through to the final year (please refer to your Faculty).  Each co-operative module is worth three credits and students are graded based on a written assignment and employers’ evaluation upon completion of each co- operative module

29. Co-Operative Education and Career Services Unit (CECS) Part 7 – Pre-requisites (Academic & Non Academic) 7.1Academic Pre-requisites  Completed 80% course work in each Year/Level  Obtained a minimum cumulative overall average (CGPA) of 2.0 (i.e. 50-59%) at the end each Academic Session [Note: Most employers require a minimum GPA of 2.5 (65%) or more]  A student who has not met the Academic pre-requisites is not eligible for the Co-Op attachment of that session and has to defer the Co-Op term to the following year/whilst Academic pre-requisites are met

30. Co-Operative Education and Career Services Unit (CECS) Part 7 – Pre-requisites (Academic & Non-Academic) 7.2 Non-Academic Pre-requisites  Course selection for Co-Op, approved by the Co-Op Supervisor and payment of necessary fee(s).  Register in myCo-Op by completing and submitting the online Curriculum Vitae (CV).  Attend the CV Verification Exercise: presented supporting documents (e.g. academic certificates, extracurricular activities, letters of reference, etc).  Attend all compulsory Co-Op Workshops organized by CECS / UCSI University. Please refer to Student Co-Op Policy and myCo-Op Portal for the procedures

31. Co-Operative Education and Career Services Unit (CECS) Part 8 – Placement Process (Please refer to the handout for the Placement Process) Job Placement via CECSJob Placement via own connection Course Selection Attend briefings/workshops Submission of CV through myCo-Op CV Verification Exercise. (Please check with your Co-Op supervisors or CECS for your appointment week) Continu e to next page

32. Co-Operative Education and Career Services Unit (CECS) Part 8 – Placement Process (Con’t…) Check students’ email /myCo- Op constantly for any job interviews / offer Submit your Job Evaluation and remind your employer about your Student Evaluation Form Obtain verification letter from CECS Responds to the email within 3 working days to indicate your attendance to any interviews if the employer requires If you do not respond in 3 working days, you are consider as *rejecting the job interview Responds to email pertaining job offer within 3 working days if the employer does not require interview Collection of Student Evaluation Form Obtain offer letter from employer Download Co-Op Job Approval Form via myCo-Op or get it from CECS If you do not respond in 3 working days, you are consider as *rejecting the job offer Photocopy the offer letter and get approval from your Co-Op supervisor before coming to CECS * - Please refer to Co-Op policy for further information further information

33. Co-Operative Education and Career Services Unit (CECS) Part 8 – Placement Process (Con’t…) Students may obtain a Co-Op Job overseas but…  If the Co-Op Employer is not bona fide and/or the students are found not undergoing Co-Op or the Co-Op job is fake/non-existent, students will immediately be given a FAIL grade for their Co- Op module.

34. Co-Operative Education and Career Services Unit (CECS) If students reject the interview with reasons deemed unacceptable*, these student must then find their own Co- Op job. Ultimately, if they are unable to find a Co-Op Supervisor approved job, they may be awarded a Fail grade for the Co-Op module. A student who has not actively looked for his/her own job and receives a Co-Op job placement from CECS but rejects the offer must give his/her reasons in writing for doing so to CECS within three days of receiving the job placement/offer. If a student’s given reasons are deemed unacceptable* then, he/she must accept the CECS given job placement or face the possibility of failure for that Co-Op module. *Unacceptable reasons: Distance of workplace, amount or lack of salary, parents’ preference, personal preference etc. Part 8 – Placement Process (Con’t…)

35. Co-Operative Education and Career Services Unit (CECS) Part 9 – While at your Co-Op Job - Dos and Don’ts Terms of Employment, Confidentiality  Terms of employment and confidentiality of employer’s information must be STRICTLY MAINTAINED Handling Workplace Issues  Address Issues when arise (to CECS staff or Co-Op Supervisor)  Speak directly to (NOT via family/friends) with immediate Work Supervisor, Co-op Supervisor and CECS staff Resigning or Taking Leave  Resigning or taking leave/time off is STRICTLY PROHIBITED Medical Leave  All medical leave must be substantiated with a legitimate doctor’s medical certificate.  Students must contact their employer immediately if they must be absent because of illness or an emergency. If the absence is for two or more days, CECS must also be notified.

36. Co-Operative Education and Career Services Unit (CECS) Part 9 – While at your Co-Op Job - Dos and Don’ts (Con’t…) Termination & Layoffs  A Co-Op student who is terminated by an employer for any reason including those that fault the student (such as incompetence, unsatisfactory performance, irregular attendance/tardiness or unacceptable behavior/attitude etc) must report this to the CECS immediately.   In the event of termination, the CECS and/or Co-Op Supervisor will carry out an investigation of the situation. Student not at fault Student at fault - disciplinary action will be taken and/or a fail grade may be given for that Co-Op module.

37. Co-Operative Education and Career Services Unit (CECS) Part 10 – Upon Completing the Co-Op Job It is the Co-Op student’s responsibility to complete and submit the following forms to CECS prior to the last day of work-term:  Online Co-Op Job Evaluation Form  Co-Op Student Evaluation Form (to be collected from CECS prior to commencement of work term)  Written Report/Assignment given by the student’s School (and approved by the student’s employer, where required) Please note that it is YOUR RESPONSIBILITY to:  Ensure the employer completes and submits the Co-Op Student Evaluation Form to the CECS Office only  Do the necessary follow-up with the respective Co-Op Employer to ensure that all is done in a timely manner

38. Co-Operative Education and Career Services Unit (CECS) Part 11 – Co-Op Planner Before Commencement of Co-Op What you have to do as a StudentWhere to go/ Who to see Start date Deadline 1Course selection to be done by Co-Op students who will be doing their Co-op in November – December 08. Placement by CECS will be based on students who have done course selection only. Head of Schools/Co-Op supervisors 23 Mar15 May 2Check Briefing/Workshop datesCECS/Co-Op Supervisors 18 May19 June 3Compulsory seminars/workshops for Co-Op students: KP100 students: 22 May 09: 2.30pm – 6.30pm CECS Briefing Do it Right 29 May 09: 3.00pm – 6.00pm Changing Mindsets Looking Good, Feeling Great CECS/Co-Op Supervisors 22 May29 May 4Submission of final online CV on myCo-Op * online CVs submitted after 30 June will not be entertained myCo-Op22 May30 June

39. Co-Operative Education and Career Services Unit (CECS) Part 11 – Co-Op Planner (Con’t…) What you have to do as a StudentWhere to go / Who to see Start date Deadline 5 Check CV Verification Appointment with CECS. (You are required to visit CECS according to your Faculty as assigned by CECS) CECS/Co-Op Supervisor 15 June22 June 6Visit CECS according to CV Verification Appointment List. Students are to bring the following:  Original certificates of all academic and non- academic transcripts/ certificates/ letter of recommendations (if any). (Clearly separates the academic and non-academic documents before visiting CECS)  Students are to get CVs ‘Approved’ by CECS staff according to faculty as assigned by CECS. CECS22 June17 July 7Check for available jobs and interview times by: - Logging into myCo-Op - CONSTANTLY checking your UCSI email Attend interview as scheduled by the Co-Op Employer (If you wish to find your own job, you may obtain a Verification Letter from CECS) myCo-OpOn-going30 Oct

40. Co-Operative Education and Career Services Unit (CECS) Part 11 – Co-Op Planner (Con’t…) What you have to do as a StudentWhere to go/ Who to see Start dateDeadline 8Co-Op Job via CECS  If the Co-Op Employer is a non-registered user of myCo-Op, collect your Appointment Letter from CECS when you are informed.  If the Co-Op Employer is a registered user of myCo-Op, you will receive your Appointment Letter online. Own Co-Op Job Download the Co-Op Job Approval Form via myCo-Op and submit: - the completed Co-Op Job Approval Form and; - hardcopy of your Appointment Letter to your Co-Op Supervisor and CECS. (You must submit the above mentioned documents BEFORE you commence your Co-Op Job) CECS myCo-Op myCo- Op/CECS & Co- Op Supervisor Email notification 30 Oct

41. Co-Operative Education and Career Services Unit (CECS) Part 11 – Co-Op Planner (Con’t…) What you have to do as a StudentWhere to go/ Who to see Start dateDeadline 9Collect your Co-Op Employer’s Co-Op Student Evaluation Form from the CECS office It is YOUR responsibility as a Co-Op student to ensure that: - You collect this form BEFORE your Co-Op work term begins - Your Co-Op Employer completes and submits the form before the given deadline (refer to Section: ‘While at your Co-Op Job’ Item 1). CECS19 Oct30 Oct 10Obtain your Co-Op assignment from your SchoolCo-Op Supervisor Check with your Co-Op Supervisor

42. Co-Operative Education and Career Services Unit (CECS) Part 11 – Co-Op Planner (Con’t…) While at your Co-Op Job What you have to do as a StudentWhere to go/ Who to see Start dateDeadline 1Remind your Co-Op Employer to complete the Co-Op Student Evaluation Form before the given deadline. Submit the Co-Op Student Evaluation Form to your Co-Op employer and inform him/her of the deadline for evaluating you and returning the form. (You should submit the Form to your Co-Op Employer 2 weeks prior to the deadline) MyCo-Op14 Dec31 Dec 2Inform CECS and your Co-Op Supervisor should the following occur:  You are facing any workplace problems  You have to take leave (e.g. MC/time off). This is subject to the conditions in the Co-Op student Policy CECS and Co-Op Supervisor As soon as possible 3Appeal for change of Co-Op job / withdrawal from Co- Op. This is generally NOT allowed unless due to extenuating circumstances. See the Co-Op Student Policy CECS and Co-Op Supervisor As soon as possible

43. Co-Operative Education and Career Services Unit (CECS) Part 11 – Co-Op Planner (Con’t…) What you have to do as a StudentWhere to go/ Who to see Start dateDeadline 1Complete and submit the online Co-Op Job Evaluation Form myCo-Op14 Dec31 Dec 2If your Co-Op Employer has not submitted the Co-Op Student Evaluation Form to CECS, you must follow-up with him/her Co-Op Employer 14 Dec31 Dec 3Submit your completed assignments to your School Co-Op Supervisor Check with your Co-Op Supervisor Upon Completing your Co-Op Job You are reminded to: 1. Abide by the Co-Op Student Policy and all UCSI policies, rules and regulations at all times. 2. Regularly check myCo-Op, your UCSI student email account, the CECS notice board, eBoard, and eAdvantage for updates/notifications.

44. Co-Operative Education and Career Services Unit (CECS)  Thank you  and please remain at the Hall for the 2 nd part of the briefing