1. HY - TEK Overview Introduction to NVSL Automation April 2013 2013 Automation Committee Joe MattisHollin Meadowsjtmattis@cox.net Dan JoyceCommonwealthdojgeg@verizon.net Doug FirmanSpringfieldfirmand@aol.com Paul ParryOld Keene Millpparry@cox.net Kerry WalzlMount Vernon Parkkwalzl@gmail.com Cathy MuleLittle Hunting Parkcathy.mule@gmail.com Jo MichaelsRavensworth Farmbeachlvr2@gmail.com 1

2. Outline Overview of NVSL meets and rules Overview of NVSL meets and rules Software overview Software overview Using the software to prepare for and run a meet Using the software to prepare for and run a meet NVSL Website and other resources NVSL Website and other resources 2

3. What’s New in 2013 Rules changes from 2012 remain Rules changes from 2012 remain Competition age as of 1 June Competition age as of 1 June 8&Under Butterfly 8&Under Butterfly True 8&Under Medley Relay at Relay Carnival True 8&Under Medley Relay at Relay Carnival 2013 Rules and emphasis 2013 Rules and emphasis Elimination of manual scoring – all computer based Elimination of manual scoring – all computer based Seeding for division individual championships Seeding for division individual championships Earlier submission of entries, enforcement of A-meet times Earlier submission of entries, enforcement of A-meet times Team Manager 7.0 Team Manager 7.0 Mostly online capability added, little functional changes Mostly online capability added, little functional changes Team Online Connect – cloud computing Team Online Connect – cloud computing Online Registration and Online Meet Entry Online Registration and Online Meet Entry 3

4. Definitions A meet consists of a collection of events (e.g. Boys 8&Under 25 Meter Freestyle) which may be grouped into sessions A meet consists of a collection of events (e.g. Boys 8&Under 25 Meter Freestyle) which may be grouped into sessions A session is a group of events A session is a group of events Typical example from Potomac Valley Swimming: Typical example from Potomac Valley Swimming: Morning session: 13 & Over Prelims Afternoon session: 12 & Under Timed Finals Evening session: 13 & Over Finals Division Individual Championship is the only NVSL meet with sessions Division Individual Championship is the only NVSL meet with sessions An event is swum with one or more heats An event is swum with one or more heats Division Individual Championship is the only NVSL meet with multiple heats Division Individual Championship is the only NVSL meet with multiple heats Hierarchy is Meet/Session/Event/Heat Hierarchy is Meet/Session/Event/Heat 4

5. Naming Conventions Course naming conventions Course naming conventions 25 yard pool = SCY = Yards = Y 25 yard pool = SCY = Yards = Y 25 meter pool = SCM = Short Course = S 25 meter pool = SCM = Short Course = S 50 meter pool = LCM = Long Course = L 50 meter pool = LCM = Long Course = L Y’, S’, etc. means converted time, used inconsistently Y’, S’, etc. means converted time, used inconsistently NVSL meet name (internal meet name) NVSL meet name (internal meet name) A-Meet HV@FMW A-Meet HV@FMW NVSL meet database (filename) NVSL meet database (filename) 2008-07-01 A-Meet HV@FMW.mdb 2008-07-01 A-Meet HV@FMW.mdb NVSL meet events file (filename) NVSL meet events file (filename) Meet Events A-Meet HV@FMW-01Jul2008-001.zip Meet Events A-Meet HV@FMW-01Jul2008-001.zip Record files (files containing team or league records, *.rec file name) Record files (files containing team or league records, *.rec file name) Use team abbreviation for internal name, e.g., PT or DL Use team abbreviation for internal name, e.g., PT or DL External *.REC exported name will automatically become PT-S.REC or DL-Y.REC where “-S” indicates short course (meters) and “-Y” indicates yards External *.REC exported name will automatically become PT-S.REC or DL-Y.REC where “-S” indicates short course (meters) and “-Y” indicates yards 5 Most common in NVSL Typical High School and College pools Olympic size pools

6. NVSL Meets and Rules Three types of meets – Saturday dual meets, division relay carnivals and division individual championships Three types of meets – Saturday dual meets, division relay carnivals and division individual championships Dual meets and relay carnivals are scored Dual meets and relay carnivals are scored Competition age is determined by swimmer’s age on June 1st of season Competition age is determined by swimmer’s age on June 1st of season Use software to manage entries Use software to manage entries Electronic exchange of meet entries is allowed Electronic exchange of meet entries is allowed Seeding, recording of times and scoring is done by software from stopwatches and time cards Seeding, recording of times and scoring is done by software from stopwatches and time cards Electronic results are official – time cards are final source Electronic results are official – time cards are final source Want to make sure computer accurately reflects what happened in the pool Want to make sure computer accurately reflects what happened in the pool Software is used to generate reports and output files Software is used to generate reports and output files Able to email results to other teams in division (reports/files) Able to email results to other teams in division (reports/files) NVSL website used to manage results NVSL website used to manage results 6

7. Dual Meets Also known as A-Meets, Saturday meets, NVSL meets or league meets Also known as A-Meets, Saturday meets, NVSL meets or league meets Competition between two teams Competition between two teams Home team swims in odd lanes (1, 3 and 5) and visitors swim in even lanes (2, 4 and 6) Home team swims in odd lanes (1, 3 and 5) and visitors swim in even lanes (2, 4 and 6) Fifty-two mandatory scored events (40 individual events – 2 genders, 4 strokes, 5 age groups and 12 relays – 2 genders, 5 age groups and mixed age) Fifty-two mandatory scored events (40 individual events – 2 genders, 4 strokes, 5 age groups and 12 relays – 2 genders, 5 age groups and mixed age) One heat per event with six swimmers or two relays One heat per event with six swimmers or two relays League provides meet database and entries template League provides meet database and entries template Swimmer’s times and disqualifications are entered into computer software Swimmer’s times and disqualifications are entered into computer software Results from computer are checked against time cards by third party Results from computer are checked against time cards by third party Winner is team with most combined (boys and girls) points Winner is team with most combined (boys and girls) points 7

8. B-Meets Also known as developmental meets, any non-NVSL meet Also known as developmental meets, any non-NVSL meet Includes Time Trials, B-Meets, Invitationals, Individual Medley Carnivals or neighborhood meets Includes Time Trials, B-Meets, Invitationals, Individual Medley Carnivals or neighborhood meets Typically two teams, home and away but may be multiple or single teams Typically two teams, home and away but may be multiple or single teams Not scored Not scored Not sanctioned by NVSL but usually follow NVSL rules Not sanctioned by NVSL but usually follow NVSL rules Events may vary from NVSL (e.g. 6 and under Freestyle) Events may vary from NVSL (e.g. 6 and under Freestyle) Very diverse with regard to ribbons, results, entries, number of swimmers Very diverse with regard to ribbons, results, entries, number of swimmers Event files and meet templates for your particular B-Meet league may be available Event files and meet templates for your particular B-Meet league may be available You may be responsible for creating the meet events and database from the template You may be responsible for creating the meet events and database from the template May also choose to manage meet manually, without software May also choose to manage meet manually, without software 8

9. Outline Overview of NVSL meets and rules Overview of NVSL meets and rules Software overview Software overview Using the software to prepare for and run a meet Using the software to prepare for and run a meet NVSL Website and other resources NVSL Website and other resources 9

10. Hy-Tek Applications Team Manager 7.0 (TM) Team Manager 7.0 (TM) Contains all team-level functionality Contains all team-level functionality Used by coaches, team registrars, team computer operators and team reps Used by coaches, team registrars, team computer operators and team reps 1 database = 1 team 1 database = 1 team Meet Manager 3.0 (MM) Meet Manager 3.0 (MM) Contains all meet-level functionality Contains all meet-level functionality Used by meet directors and meet computer operators Used by meet directors and meet computer operators 1 database = 1 meet 1 database = 1 meet 10

11. Team Manager 7.0 (TM) Store administrative info for swimmers Store administrative info for swimmers Can be used to manage team registration Can be used to manage team registration Maintain team records Maintain team records Import meet events Import meet events Select swimmers and export meet entries Select swimmers and export meet entries Import meet results Import meet results Generate team level reports Generate team level reports Track performance over a season or longer Track performance over a season or longer One database (*.MDB file) per NVSL team One database (*.MDB file) per NVSL team 11

12. What’s New with TM 7.0 Team Connect Online is a remote server based subscription product and service that supports access to your TEAM MANAGER database from the web! Broadband (DSL or Cable) access recommended eLesson available (Help | eLessons | Team Connect Online) http://www.bobmatlack.com/eLessons/SWTM7-16/Team%20Connect%20Online/Team%20Connect%20Online.asp To connect go to File | Login to Team Connect Online. First time you will need to set up login and rights. One person on the team should be the Team Connect Administrator This person manages who has access to Team Connect Online and what database permissions each user has. Team Connect Online eliminates the need to email a backup file of your Team Manager Database from one person to another – Team Connect Online will keep your database in sync amongst all database users over the web. Team Registration Online (TRO) allows parents to register for team online and pay fees Online Meet Entry (OME) allows parents to sign up for events – some teams are considering for B-Meets. 12

13. Meet Manager 3.0 (MM) Develop meet description – pool location, age and meet dates, list of events Develop meet description – pool location, age and meet dates, list of events Generate meet events file for use in TM Generate meet events file for use in TM Merge meet entry files from multiple teams Merge meet entry files from multiple teams Seed swimmers into heats and lanes Seed swimmers into heats and lanes Print meet programs, time cards Print meet programs, time cards Record times/DQs and score meets Record times/DQs and score meets Print meet results and ribbon labels Print meet results and ribbon labels Distribute meet results files Distribute meet results files One database (*.MDB file) per NVSL meet One database (*.MDB file) per NVSL meet 13

14. Computer Requirements Operating system Operating system Windows XP/Vista/Windows 7 (and 8 we think) Windows XP/Vista/Windows 7 (and 8 we think) Macintosh computer with Windows XP or Vista using hardware or software emulation Macintosh computer with Windows XP or Vista using hardware or software emulation Hardware Hardware Minimum: 500 MHz Pentium, Celeron or AMD class computer with 1 GB RAM Minimum: 500 MHz Pentium, Celeron or AMD class computer with 1 GB RAM Recommended: 1 GHz Pentium, Celeron or AMD class computer with 2 GB RAM Recommended: 1 GHz Pentium, Celeron or AMD class computer with 2 GB RAM 800x600 screen resolution or higher 800x600 screen resolution or higher Laptop strongly recommended for meets Laptop strongly recommended for meets USB Flash drive for data exchange – 512MB or larger USB Flash drive for data exchange – 512MB or larger Windows supported printer – Laser recommended Windows supported printer – Laser recommended USB Keypad (optional) USB Keypad (optional) Up to date anti-virus protection Up to date anti-virus protection 14

15. Directories Organize your meet files by directories Organize your meet files by directories Create a separate subdirectory for each meet Create a separate subdirectory for each meet Put every file associated with a meet in its subdirectory Put every file associated with a meet in its subdirectory C:\Hy-Sport\Meets\year\meet name C:\Hy-Sport\Meets\year\meet name 15

16. Team Manager Pre-Season Activities 16

17. System Age-Up Date Meet and System Age-Up settings controls how the software determines a swimmers age for reports and various information screens Meet and System Age-Up settings controls how the software determines a swimmers age for reports and various information screens For the NVSL a swimmer’s competition age is determined by his/her age on June 1 st For the NVSL a swimmer’s competition age is determined by his/her age on June 1 st Meet Age-up Date is used by default if not specified in meet events file Meet Age-up Date is used by default if not specified in meet events file It is recommended that the System Age-Up setting be set to June 1 st It is recommended that the System Age-Up setting be set to June 1 st You can always change the setting if a swimmer’s true age is required You can always change the setting if a swimmer’s true age is required 17 System Age-Up Date Meet Age-Up Date

18. Add/Modify Athletes in TM Click Athletes from the TM main menu Click Athletes from the TM main menu 18 Add new Athletes

19. Add/Modify Athletes in TM, cont. Double-click a swimmer to modify an existing swimmer Double-click a swimmer to modify an existing swimmer Click Add to create new swimmer Click Add to create new swimmer Required fields are First Name, Last Name, Gender, Team, and Birthday Required fields are First Name, Last Name, Gender, Team, and Birthday Double-check Gender and Birthday Double-check Gender and Birthday Inactive checkbox allows logical deletion of swimmers Inactive checkbox allows logical deletion of swimmers Show Inactive Swimmers checkbox controls visibility of inactive swimmers Show Inactive Swimmers checkbox controls visibility of inactive swimmers One strategy is to make all your swimmers inactive and then activate them as they register for the new season One strategy is to make all your swimmers inactive and then activate them as they register for the new season Use Sibling Information button makes entering duplicate family information easy, but beware: Use Sibling Information button makes entering duplicate family information easy, but beware: It only copies the first tab of information It only copies the first tab of information If you subsequently change the original, the change will not cascade to the copy, and vice versa If you subsequently change the original, the change will not cascade to the copy, and vice versa 19

20. Athlete Information 20 Tabs Shows up when second athlete with same last name is entered Logical deletion, but remains in system Next swimmer

21. Update Team Records Update Team Records 21 Edit Record Notes about records -Mixed Age 200 Freestyle Relay is seen by software same as 15-18 200 Freestyle Relay so best not to let software automatically update records – do it manually -If your team tracks 8&Under IM records you also need to make a 10&Under IM record for league meets (divisionals) -8&Under Medley Relay is now a true medley relay not a modified relay, to preserve modified medley relay need to create a new event such as 200 Medley Relay

22. Outline Overview of NVSL meets and rules Overview of NVSL meets and rules Software overview Software overview Using the software to prepare for and run a meet Using the software to prepare for and run a meet NVSL Website and other resources NVSL Website and other resources 22

23. High-level Data Flow The next slide shows you how data flows in the Hy-Tek software systems The next slide shows you how data flows in the Hy-Tek software systems Notional dates a task will be performed precede the step, e.g.: Notional dates a task will be performed precede the step, e.g.: [Wed] = done on Wednesday [Wed] = done on Wednesday [1/Season] = done one time per season [1/Season] = done one time per season [1/Meet] = done one time per meet [1/Meet] = done one time per meet Steps for an NVSL A-meet are shown (swimmer selections on Wed p.m., team rep data exchange on Thu p.m.) Steps for an NVSL A-meet are shown (swimmer selections on Wed p.m., team rep data exchange on Thu p.m.) The same data flow will work for NVSL division relays, divisionals, all-star relays, individual all- stars and “B-Meets” using Meet Manager The same data flow will work for NVSL division relays, divisionals, all-star relays, individual all- stars and “B-Meets” using Meet Manager 23

24. High-level Data Flow [1/Season] 1. Build/update team database Team Meet Swimmers Events [1/Meet] 2. Import events Meets Events [Wed] 3. Create entries (swimmer selections) Entries [Wed] 4. Export entries Entries Roster [Wed] 5. Export roster [Thu] 7. Import entries/rosters/records Teams Swimmers Entries [Sat am] 10. Run the meet [Sat pm] 11. Backup meet database Results [Sat pm] 12. Generate meet reports [Sat-Sun] 14. Import results [Sun pm] 15. Generate meet/team reports Reports Results Backup [Sat pm] 13. Export results Meet Computer Team Computer Meet ManagerTeam Manager Your Firm Entry List [Wed] 6. Export team records Records [Thu-Fri] 9. Home team print meet sheet & time cards [Fri] 24 [Thu] 8. Home team seed meet NVSL

25. Team Manager Flow TM database and files TM database and files Meet events Meet entries Meet results Team Manager Team Database (.MDB) Meet/team reports Swimmer info Team roster Team records Meet entries Data Entry File Report 25

26. Team Manager Pre-Meet Activities 26

27. Import Meet Events into TM File | Import | Meet Events File | Import | Meet Events Meet events files are created by the NVSL for A-Meets and posted to the NVSL website. Each team should download the events file from the website. Meet events files are created by the NVSL for A-Meets and posted to the NVSL website. Each team should download the events file from the website. [B-Meets] Someone (possibly you) will have provided you with an Events file template for B-Meets [B-Meets] Someone (possibly you) will have provided you with an Events file template for B-Meets Generally the templates are also posted to the NVSL website Generally the templates are also posted to the NVSL website Select the appropriate Events file or Events file template Select the appropriate Events file or Events file template After clicking OK, the new meet will appear on the Meets screen (scroll to the top if you don’t see it!) After clicking OK, the new meet will appear on the Meets screen (scroll to the top if you don’t see it!) Open the meet (double click on the name), verify the information (teams, course, date, etc.), and change Meet Type to “A” Open the meet (double click on the name), verify the information (teams, course, date, etc.), and change Meet Type to “A” 27

28. Meet Screen After Importing Events 28 Edit Meet Meet Information Meet Type not set Set Meet Type to “A” Eligibility Rules Meet Age-up Date

29. Entering Athletes in Meet On the Meets screen, highlight the meet for which you wish to create entries On the Meets screen, highlight the meet for which you wish to create entries Entries | Swimmer Entry Status Entries | Swimmer Entry Status Pre-enter all swimmers, then clear anyone on your unavailable list for that meet Pre-enter all swimmers, then clear anyone on your unavailable list for that meet Entries | Entry by Event Entries | Entry by Event Set the Only Pre-Entered Athletes checkbox to mask unavailable swimmers Set the Only Pre-Entered Athletes checkbox to mask unavailable swimmers Swimmers will show up by their age on the day of the meet Swimmers will show up by their age on the day of the meet Proceed through the events, one-by-one, entering swimmers Proceed through the events, one-by-one, entering swimmers You can supply custom times to control lane assignments You can supply custom times to control lane assignments A warning message will appear if you exceed an entry limit. The entry which caused the warning will be created, requiring a correction on your part. A warning message will appear if you exceed an entry limit. The entry which caused the warning will be created, requiring a correction on your part. 29

30. Pre-Entering Athletes in a Meet 30 First pre-enter all athletes Second, uncheck the athletes that will not be at the meet

31. Click check box to select entries … Enter Custom Times to control lane assignment Track entries IE – individual entries RE – relay entries CE – cumulative entries Age as of 1 June Entries by Event, Individual Events 31 Next Event

32. Entering Athletes in Meet, cont. To enter swimmers in a relay… To enter swimmers in a relay… Set/clear the checkboxes at the left side of the screen as appropriate Set/clear the checkboxes at the left side of the screen as appropriate Select your team from the Swim for Team and Team combo boxes Select your team from the Swim for Team and Team combo boxes Create a relay by clicking New Relay Create a relay by clicking New Relay Add swimmers to your relay by double-clicking or dragging them Add swimmers to your relay by double-clicking or dragging them Remove swimmers by double-clicking them Remove swimmers by double-clicking them Swap the legs of two swimmers by dragging one on top of the other Swap the legs of two swimmers by dragging one on top of the other Find Best Relay only works for 8&Under and 15-18 age groups Find Best Relay only works for 8&Under and 15-18 age groups 32

33. Entries by Event, Relay Events 33 First, click New Relay Next, double click or drag swimmers to fill relay -Select stroke to see times for that stroke -Double click to remove swimmer from relay

34. A-Meet Entry Reports After entries are completed, you should run some reports from the Reports | Meet Reports | Meet Entries dialog After entries are completed, you should run some reports from the Reports | Meet Reports | Meet Entries dialog Individual and Relays sorted by Meet Event Number Individual and Relays sorted by Meet Event Number Individual and Relays sorted by Name Individual and Relays sorted by Name 34

35. Entries by Event 35 Looking for No more than 3 swimmers per individual event “No swimmer” entry if fewer than 3 Swimmers of proper ages 4 swimmers for relays Proper ages for mixed age relay Right swimmers in the right events

36. Entries by Swimmer 36 Looking for No more than 2 Individual events and no more than 2 Relay events (Age group and mixed age)

37. Export Meet Entries from TM File | Export | Meet Entries File | Export | Meet Entries 37 Directory set up for meet

38. Export Team Roster from TM File | Export | Athletes/Teams File | Export | Athletes/Teams 38

39. Export Team Records from TM Records | Export Records Records | Export Records For a given “record set”, this function creates a.REC file which can be imported into a MM meet database For a given “record set”, this function creates a.REC file which can be imported into a MM meet database 39 If also keeping Yard records, make sure to look for the “-S” for Short Course Meters or “-Y” for Yards

40. Meet Manager Flow (Host Team) MM databases and files MM databases and files 40 Meet events (NVSL) Meet entries Meet results Meet Manager Meet Database (.MDB) Meet backup Team rosters Meet reports Team records Event results Data Entry File Report Initial Meet Database provided by NVSL

41. Meet Manager Pre-Meet Activities (A-Meets) 41

42. Download MM Database Backup File (Host Team) Download the meet database backup file from the NVSL website (Documents | Hy-Tek | 2013 |Div xx |Week x [date] | Databases – Home Teams | Swmm3Bkup[date] A-Meet [vis]@[home]-01.zip) Download the meet database backup file from the NVSL website (Documents | Hy-Tek | 2013 |Div xx |Week x [date] | Databases – Home Teams | Swmm3Bkup[date] A-Meet [vis]@[home]-01.zip) File | Restore File | Restore Restore the database and open Restore the database and open Unzip, copy database to a selected folder, and open this new database Unzip, copy database to a selected folder, and open this new database Verify the meet information (date, location, teams) Verify the meet information (date, location, teams) 42

43. Import Entries into MM File | Import | Entries File | Import | Entries Import the entries for both teams (any order) Import the entries for both teams (any order) Run Reports | Exceptions Report Run Reports | Exceptions Report Highlight Session 1 Highlight Session 1 Click Exceed Maximum Entries per Athlete, set limits to 4/2/2 Click Exceed Maximum Entries per Athlete, set limits to 4/2/2 Create Report Create Report Click Exceed Maximum Entries per Team per Event, set limit to 3 Click Exceed Maximum Entries per Team per Event, set limit to 3 Create Report Create Report No data is good, means there are no problems No data is good, means there are no problems 43

44. Import Rosters into MM File | Import | Rosters Only File | Import | Rosters Only Import the rosters for both teams that are in the meet Import the rosters for both teams that are in the meet 44

45. Import Records into MM File | Import | Records | Import File | Import | Records | Import Import records for both teams Import records for both teams 45

46. Import Records into MM, cont. This step should wait until after Entries and Rosters have been imported This step should wait until after Entries and Rosters have been imported Meet database will have NVSL records and All Star time standards included Meet database will have NVSL records and All Star time standards included Select each team’s “record set”, and use the edit dialog to Select each team’s “record set”, and use the edit dialog to Identifying flags Identifying flags Teams to which records apply Teams to which records apply 46

47. Assign Teams to Lanes in MM Set-up | Seeding Preferences => Dual Meets Set-up | Seeding Preferences => Dual Meets Home team in lanes 1, 3 and 5 Home team in lanes 1, 3 and 5 Double click or drag team name to appropriate lane Double click or drag team name to appropriate lane 47

48. Verify Scoring Preferences Set-up | Entry / Scoring Preferences => 2 or 3+ Double Dual => Select Teams Set-up | Entry / Scoring Preferences => 2 or 3+ Double Dual => Select Teams Verify Female, Male and Combined are checked and both teams are listed Verify Female, Male and Combined are checked and both teams are listed If you don’t do this on Thursday, MM will generate a warning once the results of the first event are “Scored” on Saturday morning If you don’t do this on Thursday, MM will generate a warning once the results of the first event are “Scored” on Saturday morning 48

49. Seed A-Meet Events in MM Seeding Seeding Highlight All in the list of sessions Highlight All in the list of sessions Select all of the events (Select All) Select all of the events (Select All) Start Seeding Start Seeding Highlight a single event and click Preview if you’re curious Highlight a single event and click Preview if you’re curious 49

50. 50

51. Print the Meet Program in MM Reports | Memorized Reports => 2 Column meet sheet for distribution => Run Report Reports | Memorized Reports => 2 Column meet sheet for distribution => Run Report Highlight All in the session list, select all of the seeded events, then click Create Report Highlight All in the session list, select all of the seeded events, then click Create Report Review with other team, make corrections if necessary Review with other team, make corrections if necessary Print plenty of copies (Referee, Starter, Stroke & Turn Judges, Announcer, Clerks of Course, Coaches, Head Timer, etc.) Print plenty of copies (Referee, Starter, Stroke & Turn Judges, Announcer, Clerks of Course, Coaches, Head Timer, etc.) 51

52. A-Meet Program 52 Records and previous year All Star qualifying time Home team in lanes 1, 3 and 5 No seed times Fastest swimmers in middle lanes or where desired Only 1 heat of 6 swimmers Record Flags and Standards Record Flags and Standards All-star cuts and NVSL records are included in the meet database provided by the NVSL All-star cuts and NVSL records are included in the meet database provided by the NVSL ‘!’ is reserved for NVSL records ‘!’ is reserved for NVSL records All* is used for projected All-star cuts (qualifying times) All* is used for projected All-star cuts (qualifying times)

53. Print A-Meet Time Cards in MM Reports | Memorized Reports => Cards sorted by lane => Run Report Reports | Memorized Reports => Cards sorted by lane => Run Report Select All in the list of sessions Select All in the list of sessions Select the events for which you need time cards – generally Select All Select the events for which you need time cards – generally Select All Create Labels Create Labels Be sure to maintain event/lane order Be sure to maintain event/lane order 53

54. A-Meet Time Cards 54

55. Run an A-Meet in MM Run Run Enter times Enter times No punctuation or mental arithmetic is required – 12345 will be translated to 1:23.45 No punctuation or mental arithmetic is required – 12345 will be translated to 1:23.45 Enter NS for competitors who do not swim Enter NS for competitors who do not swim Enter DQ, DFS, or DNF as appropriate Enter DQ, DFS, or DNF as appropriate Event status will change values as you enter times and score events – Seeded, Done, Scored Event status will change values as you enter times and score events – Seeded, Done, Scored Record-breakers will be highlighted in the Records sub- window Record-breakers will be highlighted in the Records sub- window After an event is Done, you need to explicitly Score the event. Scores will appear in the Scores sub-window. After an event is Done, you need to explicitly Score the event. Scores will appear in the Scores sub-window. When an event is scored, a results window comes up => print, pass to “Verifier” to check against time cards When an event is scored, a results window comes up => print, pass to “Verifier” to check against time cards If you correct a time in a scored event, then you need to explicitly Re-Score the event. If you correct a time in a scored event, then you need to explicitly Re-Score the event. 55

56. Run an A-Meet in MM, cont. Run, continued Run, continued Use Adjust : F8 to change swimmers. If the swimmer is not in the meet, you will need to create the swimmer via Athletes. If you make up a birthday or use a nickname, you will have to reconcile this later in TM. Use Adjust : F8 to change swimmers. If the swimmer is not in the meet, you will need to create the swimmer via Athletes. If you make up a birthday or use a nickname, you will have to reconcile this later in TM. In the Adjust : F8 window, double-click a swimmer to remove her from a heat. Then set the Show Eligible Athletes radio button. Finally, drag the replacement swimmer to the lane that was emptied. In the Adjust : F8 window, double-click a swimmer to remove her from a heat. Then set the Show Eligible Athletes radio button. Finally, drag the replacement swimmer to the lane that was emptied. Use Rel Names : Ctrl-R to adjust relay swimmers. Double-click a swimmer to remove her from a relay. Drag an eligible athlete onto a relay to make her part of the relay. Drag one relay swimmer onto another to swap relay legs for the two swimmers. Use Rel Names : Ctrl-R to adjust relay swimmers. Double-click a swimmer to remove her from a relay. Drag an eligible athlete onto a relay to make her part of the relay. Drag one relay swimmer onto another to swap relay legs for the two swimmers. 56

57. Run an A-Meet in MM, cont. Run, continued Run, continued DO NOT re-seed an event after changing swimmers, unless you want to re-print time cards and meet programs DO NOT re-seed an event after changing swimmers, unless you want to re-print time cards and meet programs If you replace a swimmer for a scored event, you will have to re-enter her time and re-score the event If you replace a swimmer for a scored event, you will have to re-enter her time and re-score the event 57

58. Run Screen 58

59. A-Meet Output in MM Can print intermediate results if desired Can print intermediate results if desired Reports | Memorized Reports => Finals Results Report => Run Report Reports | Memorized Reports => Finals Results Report => Run Report Select All in the list of sessions Select All in the list of sessions Select the events for which you need results Select the events for which you need results Create Report Create Report 59

60. Results by Event 60

61. A-Meet Output in MM, cont. Run | Labels | Award Labels Run | Labels | Award Labels After every stroke block After every stroke block Note that labels for each team can be printed separately Note that labels for each team can be printed separately 61

62. Award Labels 62

63. A-Meet Output in MM, cont. Print final meet results and attach cover sheet to be signed by referee => Official results Print final meet results and attach cover sheet to be signed by referee => Official results Can print other reports to help referee such as Reports | Meet Summary and select DQ Summary or 1 st Round Scratches Can print other reports to help referee such as Reports | Meet Summary and select DQ Summary or 1 st Round Scratches File | Backup File | Backup Creates a ZIP file containing the meet MDB file Creates a ZIP file containing the meet MDB file Copy to visiting team Copy to visiting team Copy to Division Data Coordinator via email Copy to Division Data Coordinator via email Please send the backup, not the results Please send the backup, not the results Do not Lock the meet backup Do not Lock the meet backup File | Export | Meet Results for Team Manager or SWIMS or NCAA Database File | Export | Meet Results for Team Manager or SWIMS or NCAA Database Copies to both teams Copies to both teams 63

64. Team Manager Post-Meet Activities 64

65. Import Meet Results into TM After the meet is over, File | Import | Meet Results After the meet is over, File | Import | Meet Results Athletes and times from either or both teams can be brought into your team database Athletes and times from either or both teams can be brought into your team database 65

66. Generate Reports in TM Reports | Performance Reports | Performance Check for and update team records via Record Match Check for and update team records via Record Match Generate team ladders via Top Times Generate team ladders via Top Times Generate results reports via Meet Results Generate results reports via Meet Results When you find a report you like, tell TM to memorize it When you find a report you like, tell TM to memorize it 66

67. Generate Ladder Reports in TM Reports | Performance | Top Times Reports | Performance | Top Times 67 If want times converted from yards Can use to show multiple teams Can use to show only most recent times

68. Team Ladders Team Ladders 68

69. Results by Swimmer 69

70. Outline Overview of NVSL meets and rules Overview of NVSL meets and rules Software overview Software overview Using the software to prepare for and run a meet Using the software to prepare for and run a meet NVSL Website and other resources NVSL Website and other resources 70

71. Navigating NVSL Website The NVSL website provides The NVSL website provides Basic league information Basic league information Points of contact, calendar, schedules, records and announcements Points of contact, calendar, schedules, records and announcements Meet results Meet results Scores, times, searchable leaders function, meet results files (team reps) and standings Scores, times, searchable leaders function, meet results files (team reps) and standings Important resources Important resources Meet template files, meet event files, procedures, training materials, clinic handouts and bylaws Meet template files, meet event files, procedures, training materials, clinic handouts and bylaws Team pages Team pages Announcements, calendar, documents and records Announcements, calendar, documents and records Can be accessed at http://nvsl.nvblu.com/ Can be accessed at http://nvsl.nvblu.com/http://nvsl.nvblu.com/ 71

72. Navigating NVSL Website (cont) 72 Appears if logged in

73. Resources Team Manager and Meet Manager Help files Team Manager and Meet Manager Help files NVSL Website: http://nvsl.nvblu.com NVSL Website: http://nvsl.nvblu.com Meet Procedures Meet Procedures A-Meets, Relay Carnival, Divisionals A-Meets, Relay Carnival, Divisionals B-Meets/Time Trials B-Meets/Time Trials Operations Manuals for Meet Manager and Team Manager Operations Manuals for Meet Manager and Team Manager Meet Database Backup Files and Events Files for A-Meets Meet Database Backup Files and Events Files for A-Meets Meet Database templates and Events File templates for B- Meets Meet Database templates and Events File templates for B- Meets MS Word templates for “fill-in-the-blank” Ribbon Backs and Time Cards MS Word templates for “fill-in-the-blank” Ribbon Backs and Time Cards Meet Program Cover Sheet (MS Word template) Meet Program Cover Sheet (MS Word template) Division Data Coordinator Division Data Coordinator NVSL Automation Committee NVSL Automation Committee 73

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