1. CALIFORNIA DEPARTMENT OF EDUCATION Tom Torlakson, State Superintendent of Public Instruction Clearinghouse for Specialized Media and Translations (CSMT) California Department of Education Curriculum, Learning, & Accountability Branch Curriculum Frameworks & Instructional Resources Division (CFIRD) INSTRUCTIONAL MATERIALS ORDERING AND DISTRIBUTION SYSTEM (IMODS)

2. TOM TORLAKSON State Superintendent of Public Instruction 2 California Education Code Section 60313(a): The Superintendent of Public Instruction shall maintain a central clearinghouse- depository and duplication center for the design, production, modification, and distribution of Braille, large print, special recordings, and other accessible versions of instructional materials for use by pupils with visual impairments or other disabilities who are enrolled in the public schools of California.

3. TOM TORLAKSON State Superintendent of Public Instruction 3 Online Resources For School Districts Tom Torlakson, State Superintendent of Public Instruction, noted: “…the Department was working to expand its free and online-resources for school districts…” January 6, 2011, CDE News Release: #11-04

4. TOM TORLAKSON State Superintendent of Public Instruction 4 Online Ordering IMODS allows members to order specialized media and alternate format materials for students with disabilities statewide.

5. TOM TORLAKSON State Superintendent of Public Instruction 5 Ordering And Returning Materials ordered through the IMODS are provided at no cost to the district. When no longer needed, return braille and large print books to: California Department of Education CSMT Media Warehouse 3740 Seaport Blvd., #20 West Sacramento, CA 95691

6. TOM TORLAKSON State Superintendent of Public Instruction 6 IMODS Authorized User An authorized user is a local educational agency (LEA) designated employee. LEA designees may be a: Director of Special Education, the account lead Resource Specialist Principal of the school Teacher or paraprofessional Other designated by the account lead

7. TOM TORLAKSON State Superintendent of Public Instruction Print Disabilities The definition is as follows: Print disabled, noun; print-disabled, adjective. A person who cannot effectively read print because of a visual, physical, perceptual, developmental, cognitive, or learning disability. 7

8. TOM TORLAKSON State Superintendent of Public Instruction 8 IMODS Home Page http://csmt.cde.ca.gov http://csmt.cde.ca.gov

9. TOM TORLAKSON State Superintendent of Public Instruction 9 IMODS Membership Registration The registration form for the IMODS is available at http://csmt.cde.ca.govhttp://csmt.cde.ca.gov Open the New Account link located in the left side bar Fill out the membership registration form Forward the membership form to your LEA lead for approval. The LEA lead must approve the form and send it by e-mail to CSMT staff at csmt@cde.ca.govcsmt@cde.ca.gov

10. TOM TORLAKSON State Superintendent of Public Instruction Restrictions Membership is limited to the authorized person and the logon information must NOT be shared with anyone. Membership is revoked if a person retires or moves from one district to another. Membership privileges will be revoked if copyright holders’ rights are violated. 10

11. TOM TORLAKSON State Superintendent of Public Instruction 11 IMODS Logon Click on Logon to begin an order

12. TOM TORLAKSON State Superintendent of Public Instruction 12 Your Account Web page

13. TOM TORLAKSON State Superintendent of Public Instruction 13 Your Account Options Click on one of the options under CSMT Activities to manage your account.

14. TOM TORLAKSON State Superintendent of Public Instruction 14 IMODS Search Options IMODS has three ways to search for materials in specialized media and alternate formats. Search engine Advance search Search by format Pull-down menu

15. TOM TORLAKSON State Superintendent of Public Instruction 15 IMODS Search Engine Enter the book International Standard Book Number (ISBN), full or partial (without dashes), or full or partial title and click on the Go button

16. TOM TORLAKSON State Superintendent of Public Instruction 16 Advance Search Search textbooks by publisher and grade level with the Advance Search option.

17. TOM TORLAKSON State Superintendent of Public Instruction 17 Search by Format Pull-down Menu Search materials by American Sign Language (ASL) Video, Audio, braille, DAISY, eText, large print, and the APH products.

18. TOM TORLAKSON State Superintendent of Public Instruction 18 Ordering Process Enter the textbook ISBN (no dashes) in the search box Click on GO to show search results Click on the ISBN under CSMT Product Search The book description will pop up Verify the book title, ISBN, grade level, and adoption year Under available formats, select format desired and click Add to Cart Your shopping cart will be displayed Select a different quantity if more than one is needed, and click Update Cart

19. TOM TORLAKSON State Superintendent of Public Instruction Ordering Process (Continued) If other titles are needed, select Continue Shopping Search for another ISBN and repeat the above steps Continue to add items (up to 20) until all necessary titles are ordered Click on Check Out Select the shipping address Click on Confirm Order to submit on the IMODS Print the order number for your records 19

20. TOM TORLAKSON State Superintendent of Public Instruction 20 Enter ISBN Enter the textbook ISBN (no dashes) in the search box and click on Go

21. TOM TORLAKSON State Superintendent of Public Instruction 21 Select Format The book and information about your request will pop up on the Search Results; select the format needed.

22. TOM TORLAKSON State Superintendent of Public Instruction 22 Add to Cart

23. TOM TORLAKSON State Superintendent of Public Instruction 23 Update Quantity and Continue Shopping Update Quantity, Click on Update Cart and Click on Continue Shopping

24. TOM TORLAKSON State Superintendent of Public Instruction 24 Check Out When you have completed the ordering (no more than 20 items), click Check Out.

25. TOM TORLAKSON State Superintendent of Public Instruction 25 Confirm Order Select the Shipping address from the list or create Custom Address by Clicking Add, Delete, Edit or Select from the List button; Click on Confirm Order to place an order.

26. TOM TORLAKSON State Superintendent of Public Instruction 26 Order Number Print a copy of your order number for your records.

27. TOM TORLAKSON State Superintendent of Public Instruction 27 Click on CSMT Order Status to see prior orders. Your Account

28. TOM TORLAKSON State Superintendent of Public Instruction CSMT Order Status 28

29. TOM TORLAKSON State Superintendent of Public Instruction 29 Electronic Files Many students use assistive technology devices including the computer, to receive instructional materials. We provide accessible formats in electronic formats.

30. TOM TORLAKSON State Superintendent of Public Instruction CSMT Electronic Files Repository The CSMT Electronic File Repository has approximately 2,800 titles in braille 1,100 titles in audio 4,900 titles in publisher text files 1,500 titles in DAISY 900 titles in large print 30

31. TOM TORLAKSON State Superintendent of Public Instruction CSMT Orders and Downloads CSMT processed and shipped 2,494 Files Downloaded in 2011 and 3,461 Files downloaded in 2012. 31 Format20112012 Large Print book9,0729,166 Braille books1,5821,590

32. TOM TORLAKSON State Superintendent of Public Instruction 32 Order Or Download Order product by clicking Add to Cart Download Electronic files, click on Yes.

33. TOM TORLAKSON State Superintendent of Public Instruction 33 Electronic Files Types Files are available in various extensions for download. Below we list common file extensions: Braille file: abt; brl; brf Tactile file: pdf; CorelDRAW files; doc Large Print: Large Print Ready pdf Publisher pdf Audio file: mp3 Publishers file (e-TEXT): rtf; doc; txt; pdf DAISY: DAISY 2.02 or DAISY 3.0 text with Graphics files

34. TOM TORLAKSON State Superintendent of Public Instruction How to Download and Open Files Search for the book record in the IMODS Click on Download Available Yes Right click on File Name or Description and select Save Target As… Save it to your favorite location in your PC 34

35. TOM TORLAKSON State Superintendent of Public Instruction Save Target As… 35 How to Download and Open Files (Continued)

36. TOM TORLAKSON State Superintendent of Public Instruction 36 American Printing House For The Blind (APH) Orders The APH Federal Quota Program allocates federal funds to public and private educational programs that register students who are legally blind. Congress allocates funds annually. Agency funding is based on the number of students registered with the APH. An authorized person may use IMODS to place orders for APH products using Federal Quota funds.

37. TOM TORLAKSON State Superintendent of Public Instruction APH Orders (Continued) To receive a username and password for the APH Federal Quota Program your name needs to be on the list of persons authorized to submit Federal Quota orders. The educational agency returns the authorization list in their annual registration packet of qualified legally blind students. The APH catalog can be found at www.aph.org. www.aph.org 37

38. TOM TORLAKSON State Superintendent of Public Instruction APH Products The complete catalog of products available through APH is online at http://www.aph.org/.http://www.aph.org/ Find the products using the APH catalog number, order APH products through the IMODS using your federal quota funds. If you choose to order directly from the APH Web site, your agency will charged for the purchases. 38

39. TOM TORLAKSON State Superintendent of Public Instruction Product Samples Typical products from the APH include: 39

40. TOM TORLAKSON State Superintendent of Public Instruction 40 APH Ordering Process Enter the catalog number (with dashes) listed in the APH catalog in the search box. Click on GO to show search results. Click on the catalog number under APH Product Search. The APH Product or the APH book description will pop up. Verify that this is the product or book needed. Under available formats, click Add to Cart for that catalog number. The Shopping Cart will display the list of items ordered. Type the number needed under quantity, and click on Update Cart.

41. TOM TORLAKSON State Superintendent of Public Instruction 41 APH Ordering (Continued) If an asterisk * appears next to the catalog number, the item will be ordered and come from the APH Warehouse in Kentucky. If there is not an asterisk *, the item will come from the APH stock at the CSMT Warehouse in Sacramento. Select Continue Shopping to order more products. Search for another catalog number and repeat the prior steps. If an APH catalog number is not found using search criteria, send the CSMT an e-mail at csmt@cde.ca.gov to add that catalog number to the IMODS. csmt@cde.ca.gov

42. TOM TORLAKSON State Superintendent of Public Instruction APH Ordering (Continued) Continue to add items (up to 20) until all necessary products are ordered and placed in the Shopping Cart. Consolidate orders being shipped to the same person at the same address (this is easier for you and for us at the CSMT). Click on Check Out. Select the address and verify the information where the order will be shipped. Click on Confirm Order to submit order on the IMODS. Print the order number for your record. 42

43. TOM TORLAKSON State Superintendent of Public Instruction 43 APH Orders Begin your order by entering the APH number in the search box.

44. TOM TORLAKSON State Superintendent of Public Instruction 44 Verify Item The item number you searched will appear on the APH product Search Results.

45. TOM TORLAKSON State Superintendent of Public Instruction 45 Select Item All items that are available under that code number will appear. Select the item you want to order by clicking Add to cart.

46. TOM TORLAKSON State Superintendent of Public Instruction 46 Quantity Enter the quantity needed (One is the default order quantity), and click on Update Cart.

47. TOM TORLAKSON State Superintendent of Public Instruction 47 Check Out Continue Shopping, adding to your cart, or click Check Out when you have completed your order. From this point, the process is the same as placing CSMT textbooks order.

48. TOM TORLAKSON State Superintendent of Public Instruction 48 APH Quota Summary and Order Status Click on Federal Quota Account Summary for the Account balance. Click on Order status for an update on specific APH orders

49. TOM TORLAKSON State Superintendent of Public Instruction 49 Back Orders If any items are on back order, you will receive an e-mail to notify you when your order may be filled. Information about your back order material may be found under the Your Account option.

50. TOM TORLAKSON State Superintendent of Public Instruction 50 Item Not Found Can’t find an item you need to order? IMODS will display this notice: We did not find an item using your search criteria.

51. TOM TORLAKSON State Superintendent of Public Instruction 51 Contact Information Clearinghouse for Specialized Media and Translations –916-445-5103 csmt@cde.ca.govcsmt@cde.ca.gov Jonn Paris-Salb: Education Administrator I –916-323-2202 jparissalb@cde.ca.govjparissalb@cde.ca.gov Kelli Cornejo: Production Manager –916-323-4737 kcornejo@cde.ca.govkcornejo@cde.ca.gov Peter Jarvis: Warehouse Manager –916-373-3193 pjarvis@cde.ca.govpjarvis@cde.ca.gov CFIR Division Support Unit Laurie Garcia, Manager, Braille Order Questions –916-319-0964 lgarcia@cde.ca.govlgarcia@cde.ca.gov Ravi Thakkar: AISA, Technical Assistance –916-323-4735 rthakkar@cde.ca.govrthakkar@cde.ca.gov

52. TOM TORLAKSON State Superintendent of Public Instruction Questions? ?????? 52