1. Lake Travis FFA Alumni
December 2, 2014

2. Agenda
Teacher Update TCYS Board Update Meeting Minutes Treasurer’s Report Membership T-Shirts Pet Shot Clinic Update Side O‘ Meat Drawing Update Committee Updates Group Coordinator Updates TCYS Information Important Dates

3. Teacher Update LT Chapter Show Friday night clean-up Party
Saturday morning setup
Concessions?

4. Carrie Young or Erin Leon
TCYS Board Update
Carrie Young or Erin Leon

5. Meeting Minutes Motion and vote Meeting Minutes (11/4/14)
Posted Online at:
Motion and vote

6. Treasurer’s Report Motion and vote
Treasurer’s Report (ending 11/30/14)
Balance: $19,311 (start) and $19,639 (end)
Income:
$215 Membership + $390 Side-o-Meat drawing + $2,300 Pet Shot Clinic + $30 Randall Rebates
Spending:
$240 Liability Insurance + $275 Ticket Printing + $2,079 T-Shirts + $14 Administrative Expenses
Posted Online at:
Motion and vote

7. Paid membership includes t-shirt Pick-up shirts from Sheila
Membership T-Shirts
Paid membership includes t-shirt
Pick-up shirts from Sheila

8. Pet Shot Clinic Update
Fall Pet Shot Clinic  $2,300 vs. $2,950 (Fall 2013)
Served over 150 pets in 2 hours!!
Many thanks to everyone who help make this a great success!!

9. Side O‘ Meat Drawing Update
Drawing held at Chapter Show - - Dec. 6th
$10 side of beef (w/ freezer) – 2 chances to win
$5 side of pork – 2 chances to win
Please pay with check if possible

10. Side O‘ Meat Drawing Update
Sales = $955 thru 11/21/14
(only 7% of goal)
GOAL = $14,000
(~$300/family)
More Tickets Available
(See Mitzi or Sheila)

11. Committee Updates Scholarship: Beth Cotton (chair)
Annual Report Review: John Janecek (chair)
Animal Scholarship: Tanya Olvera-Breazeale (chair)
Social Committee Chairman: Sarah Bynum (chair)
Strategic Planning Coordinator: Trey Angly
New Officer Nomination Coordinator: Lisa Colley
Side O’ Meat Drawing Coordinator: Mitzi Parris

12. Group Coordinator Updates
Steer: Erin Leon
Lamb: Casey Cotton
Goat: Preston Gregg
Swine: Jennifer Cotton
Rabbit: Ailene Crompton
Junior FFA: Tanya Olvera-Breazeale

13. TCYS Information Held at Travis County Expo Center (east Austin)
Livestock and Youth Fair shows (January 15th – 18th)
Auction (January 23rd)
Parent and Student Help – Set-up & Tear-Down
All schools in the County
Family Event
RV/Camping
Cantina

14. TCYS Information Committees Cantina – Karl Arneson (Chair)
Pen Decorations – Michelle Ellisor (Chair)
Herdsmanship – Erin Leon (Chair)
RV – Pat McGee (Chair)
Youth Fair – Mitzi Angly (Chair)
Logistics – Casey Cotton (Chair)

15. TCYS Information Cantina Committee Chair Committee Members
Karl Arneson
Committee Members
______, ______, ______, ______ and ______
Prior to January meeting
Plan menu and budget
Determine cost per person/family
Collect pre-payment at 1/7 meeting

16. TCYS Information Pen Decorations Committee Chair Committee Members
Michelle Ellisor
Committee Members
______, ______, ______ and ______
Prior to January meeting
Plan decorating theme
Determine list of materials and budget
Begin pre-work

17. TCYS Information Herdsmanship Committee Chair
Erin Leon
Work w/ teachers to document TCYS cleanup schedule

18. TCYS Information RVs Committee Chair
Pat McGee
Sign-up list for those interested in RV rental
Research group rates at RV rental and TCYS
Send out to those signed up

19. TCYS Information Youth Fair Committee Chair Prior to January meeting
Mitzi Angly
Prior to January meeting
Read rules

20. TCYS Information Logistics Committee Chair Committee Members
Casey Cotton
Committee Members
______, ______ and ______
Prior to January meeting
Plan and deliver all logistics requirements

21. TCYS Information Buyers’ Letters During Christmas break
Each child should send personal letters buyers asking for their support at TCYS auction
A personal or business connection to buyers is helpful
i.e. You are a Direct Propane customer or attended Ronny Smith Memorial fundraiser
Google “TCYS Buyers” to find list of top buyers in past years

22. Important Dates Meeting Adjourned 12/6 LT FFA Chapter Show
12/20 Rabbit Validation (Lanier HS)
12/22 Christmas Break Start
1/5 Christmas Break Ends
1/6 Next Alumni/Chapter Meeting
1/14-1/18 Travis County Youth Show
1/14 Set-up
1/18 Tear-Down
Meeting Adjourned