1. Collision Recording And Sharing System (CRASH)
Pat Kilbey
Head of Road Safety Statistics Unit
Department for Transport
Welcome - I am PK, head of road accident statistics branch, in the Department for Transport.
Project funded by DfT, The National Police Improvement Agency is taking forward the work on behalf of the Department.
Collection process - is a national paper-based system
STATS19 recording - by individual legacy systems in most forces
STATS19 validation processes - Data is either validated and collated in force, or forwarded to the LA, or other agency, for validation. It is then forwarded to DfT. The process is costly, bureaucratic and has issues regarding the timeliness and quality of data.

2. Vision
Standard national electronic system for England and Wales to enable the secure
Collection
Management of collision investigations
Validation
Transmission and
Storage of collision details.
to meet police business needs and government statistical requirements
Provide an optional mobile solution
Importation and auto population of collision details
Maximise - i.e.PNC, Gazeteer – electronic system – files cant be lost !!
Mobile solution - so reports can be compiled and validated at the scene
Maximise the automated importation of data from other systems and auto-populate the collision form
One force reports 69% of initial collision reports contained inaccuracies. Another force reports 12% of injury classifications are incorrect
STATS19 details require validation. Costly and bureaucratic.
The current process does not produce timely or accurate reports
STATS19 validation processes - Data is either validated and collated in force, or forwarded to the LA, or other agency, for validation. It is then forwarded to DfT. The process is costly, bureaucratic and has issues regarding the timeliness and quality of data.
On rtc flanagan said – great NCRF one system – bad that is paper based – if electronic excellent

3. CRASH in general
The system will deal with all aspects of a collision, including
Initial details at collision scene
Collision investigation
Administration
File management
STATS19 completion
Optional system with a back office and an optional mobile solution
Front Office, Back Office and Mobile Device screens
Flexible XML interface
Investigation management – what was done and when – what needs to be done – tasks with reminders – set deadlines – letters
Modular – managed in the back office fed by optional mobile solution
Multi-tier – Oracle database, Business Logic, Presentation and Mobile Application layers
XML – to support enquiries and data transfer

4. CRASH in general Once-only submission Single database Intelligence
Linked to national databases
Accessible via Web browsers
Centralised Support & Maintenance
Annual operating costs
Electronic transfer of validated STATS19
Once only - Alert the officer to missing or inaccurate data and validate before completion
reduce bureaucracy. Flanagan – reduction in bureaucracy – once only entry – less validation effort
Single database – of all collisions in E & W - Bichard Enquiry – national intelligence sharing
Linked to national – such as PNC to reduce data entry and improve validation
Accessible – hosted at Hendon Data Centre and accessible over CJX
no server costs – therefore forces will incur no costs for hardware, software licences or proprietary software
available on any force networked machine
Hendon will deal with any issues
The annual operating costs will be paid for through the annual PNC Service charge paid by each Force
Elect tf of Stats19 – to DfT, Local Authorities, the Highways Agency and force back office and prosecution systems

5. CRASH in operation Officer attends collision with mobile device
GPS gives exact location of collision
Officer inputs minimum data
Addresses added from post codes
Name checked on PNC
VRM checked on PNC
Police and statistics (NCRF and NCSR report forms integrated and only required fields displayed
Printing at scene
Officer receives warning if not submitted within specified time
Mobile - i.e. PDA, MDT
Name checked - and driving licence and insurance details added to report
VRM - and MOT details added to report
Context - Officer selects type of collision and device displays appropriate fields for investigation and STATS19 - Only required fields displayed - i.e. cycle, no D/L
Printing - HORT1 and other driver details can be printed at scene

6. Other Features Interfaces:
GPS, PNC, Mapping, Case Preparation systems, PentiP, KeyACCIDENT and AccsMap
Other features:
Management process e.g. reminders - ‘paperless’ system
Letters and forms
Audit trail
Merge duplicate reports
Electronic transfer to other forces
National collision details immediately available
Local stats fields
Training and Online Help
GPS – location at scene
PNC – driver and owner details
warning markers
Insurance and MOT details checked against DVLA, insurance and force intelligence databases
Registration added and checked against MOT and DVLA allowing details to be added automatically
Gazetteer - – address, name and location away from scene
Case Prep - – NSPIS, Niche RMS and Consortia forces
PentiP – DORS, HORT 1 and 2, FPN.’s
Key Accident - – XML and fixed format file
Management and reminders – to supervisors and officers, set process time limits, and issues reminders. Journal and tasking - allows the officer to record notes of the investigation and set tasks with reminders to the officer, or another person,
Each Force can define their own template letters and forms with the fields they wish to include and a copy stored as an attachment eg Victim Support
Attachments ???–store scanned images, photographs and other documents
Audit - full details of all changes made to the report with the date, time, person making the change and identity of the device on which the change was made are recorded in an audit log, as are the details for each search and viewing of the record.
Duplicates – can be merged
Elect tf – collision reports can be tf from one force to another or can be accepted from other systems to and from other forces without need for rekeying

7. Digital Collision Recording - benefits
Quality improvements for statistics:
Statistics fully integrated within police accident reporting
Details e.g. personal, vehicle and location can be confirmed and the reports can be compiled and essential parts validated at the scene of the collision.
Maximise the automated importation of data from other systems
Drop down menus/help to ensure correct input eg severity classification
Notify missing data and complete validation before final submission.
Improved quality but also potential for access to a wider range of data without adding to the burden of data collection
Mobile working at the scene of an accident, rather than having to fill in paper forms should improve the quality of the data used to monitor casualty rates while reducing the form filling burden on the police.
Built-in validation checks before submission of records will help accuracy and completeness
Payment of 3rd parties to validate data
Officer and back office time

8. Progress & Plans
The contract to develop the software has was awarded end of 2008
Clarification of requirements and design completed, software under development and an initial demonstration system produced
Testing with 3 pilot forces in spring 2011
Roll-out to other forces starting mid 2011
Further information:
NPIA Business Change Manager: Inspector Geoff Goodall:
General: PatKilbey/David Wilson RSS, DfT website
Newsletters
Microsite – background, vision, project mandate, business requirements, conceptual architecture, Dft Newletter
also can register to be notified by when the site is updated address -
More information will be provided to local authorities during the year – letter workshops
History
Outline Business Case developed by DfT and PITO
DfT obtained Ministerial approval to fund the project
1 Jan Implementation of new MG forms including new STATS19 requirements
2004 – 2007 – Project stagnated in PITO until advent of NPIA
2007 – Interim solution available from NPIA, developed by Sussex Police
May 2008 – Home Office recognise value of mobile devices

9. Creation of a new record

10. Casualty record