1. Workplace Skills

2. Workplace
Workplace – a place of business where an organization accomplishes the tasks that earn the profit that keeps the organization productive.

3. Workplace Safety
Workplace safety guarantees a safe and hazard-free work environment for you as well as all employees of the organization.
When an on-the-job injury occurs, WORKMANS COMP will be paid
Workman’s Comp – benefits paid to an injured employee for living expenses while injured

4. Dress Code Dress code will vary across the career spectrum
People who work there help you set the proper dress code
Professional Business jobs require a professional dress.

5. Dress Code Professional Dress Men Women
Blue, Black, or Charcoal Grey suit
Button-up shirt and matching tie
Brown or Black shoes and belt.
Women
Skirt and Blouse or
Pants Suit
Closed toed shoes

6. Emergency Procedures
The Safety Hazards and Emergency Procedures will vary depending on the job.
When hired, ask about the procedures that apply

7. Tools
Tools of the Trade – The tools that you need to know and master in order to be the best employee possible at a certain job or position.
Tools will vary depending on the job at hand

8. Tool Maintenance Tools that are used on the job are used every day.
That results in a lot of WEAR AND TEAR on the equipment.
A Daily, Weekly, or Monthly Maintenance schedule will help extend the life of the equipment and create a safer work environment for the workers.

9. Technology Technology has made most jobs simpler in some way
and cell phones allow better communication
Digital plans and maps help increase the level of understanding
Equipment is easier to operate and maintain
How has technology made your career choice easier?

10. Technology How has technology made your career choice easier?
Send me 2 examples of this in a student .

11. Organizational Structure
Organization - A group of people working together in a coordinated effort to reach certain goals.
Organizations are structured into levels
The higher level has authority over all levels below

12. Organizational Structure Hierarchy Pyramid
CEO, CFO, COO
Senior Managers
Middle Managers
Supervisors
Operatives

13. Organizational Structure
CEO – Chief Executive Officer
CFO – Chief Financial Officer
COO – Chief Operating Officer
Operative – Employees who have no authority over anyone else and is only responsible for their job

14. Organizational Structure
Authority - The power based on the rights that come with a position.
Different levels create clear lines of authority and a chain of command

15. Organizational Structure
Chain of Command
The clear line of authority within an organization.
In the business world, the chain of command starts with the CEO

16. Improving Productivity
In early industrial times, it was proven that assigning specific tasks to individuals or groups will improve productivity
This technique is called Division of Labor.
Division of Labor may include:
Specialization
Job Rotation
Job Scope
Job Depth

17. Improving Productivity
Specialization - groups of workers perform very specific tasks or sets of tasks.
Makes training employees easier
Can increase productivity
May cause boredom among employees

18. Improving Productivity
Job Rotation - Periodically moving of workers from one job to another.
This will help prevent workers from becoming bored
It also creates a multiskilled workforce

19. Improving Productivity
Job Scope - Refers to the number of operations involved in a job
Narrow job scope means few operations involved and may become boring
Broad job scope means many operations, which most people find more satisfying

20. Improving Productivity
Job Depth -The freedom employees have to:
Plan and organize their work
Interact with co-workers
Work at their own pace
A job with depth allows for the workday to be much less regulated than those with minimal job depth

21. Organizational Structure
During industrial times (late 19th and early 20th centuries) many companies were centralized:
Power held by a few senior managers who are responsible for making most important decisions
Decentralization - The process by which decisions are made by managers at various levels within an organization.

22. Types of Organizational Structures
Line Structure
Line and Staff Structure
Matrix Structure
Team Structure
Each type can be shown by an organizational chart, which is a visual representation of a businesses structure.
Shows who reports to whom and what type of work each department does.

23. Line Structure
Authority originates at the top and moves downward in a line.
All managers perform line functions.
Line functions – functions that contribute directly to company profits.
EX. Production mgrs, sales reps, marketing mgrs
What type of companies have a line structure?

24. Organizational Structure
CEO, CFO, COO
Senior Managers
Middle Managers
Supervisors
Operatives

25. Line and Staff Structure
When line managers of larger corporations cant perform all tasks required to run their department, other employees are hired to help by performing staff functions.
Advise and support line functions
EX. Legal dept, human resources, public relations
Contribute only indirectly to company profits
Staff are usually specialists in one field, and only advise line managers.

26. Line and Staff Structure Chart
President
Vice President, Sales
Advertising
Sales Personnel
Vice President, Manufacturing
Fabrication
Assembly
Top mgrs
Line mgrs
Staff mgrs

27. Matrix Structure
Allows employees from different departments to come together temporarily to work on special project teams.
Allows flexibility to respond quickly to customer needs by a team of people devoting time to the project, then return to their departments after completion.
Common for companies that take on very large projects
EX. Boeing, new aircraft design

28. Matrix Structure Chart
Corporate Level
Division A
Planners and Analysts
Production
Engineering
Personnel
Finance
Division B
Emgineering
Projects are formed from by employees coming together from each department in their division to work on special projects

29. Team Structure
Brings together people with different skills in order to meet a particular objective.
More and more companies are using this over Line and staff.
Allows them to meet customer needs quicker than traditional structures
Teams make their own decision instead of having to get approval of senior mgrs

30. Team Structure Chart Senior MGT Team A Marketing, Production Finance
Research,
Team B
Research, Finance
Team C

31. Flat Structure
An organization that has a small number of levels and a broad span of mgt at each level.
This calls for a good bit of delegation on the part of the mgr.
Employees have more power within the company.
Advantages
Greater job satisfaction
More delegation
Increased communication between levels of mgt.

32. Tall Structure
Organization that has many levels with small spans of management.
Power is centralized on the top levels and there is more employee control by senior mgrs.
Advantages
Greater control
Better performance

33. Teamwork
A group of people working together with delegated responsibility to accomplish team set goals
Delegate – to divide up responsibility within the team
Collaborate – information combined from all members of the team to achieve goals or answer common problems

34. Working in Teams Advantages 1.sharing of ideas
2.motivation - not wanting to let the team down. Shared targets and aims for the team to meet.
3.Employee needs - employees have social needs, go to work not just for the money but for human contact with workmates etc. Employees can therefore be happier in a team.
4. Personnel support - more experienced members can help, mentor and develop the less experienced members.

35. Working in Teams Disadvantages
1. not all work is suited to working in a team - there are some one man tasks.
2. Teams can cause conflicts - personality clashes between members.
3. The contribution of quieter members of the team can get crowded out by members with larger personalities. Some good ideas can get lost this way.
4. Team mentality. Workers start to identify just with their own team and this harms relationships between different teams and departments and harms communication in the organization

36. Departments
Marketing – Department that will determine how your company will inform customers about the product. Department head should include place to advertise: newspaper, television, storefronts, billboards, radio ads, mailers, mass s
Sales – Department that will determine where and how to sell the product created and the price to sell it for. Include places to sell and the area in the store to sell it.
Production – Department that will determine how to assemble the product. Include all steps in the process of building or creating the product

37. Corporate Financial Practices
Company Credit Card – Charge card given to employees to pay for JOB RELATED expenses.
Gas
Hotels
Client Dinner
Expense Report – Form to be filled out when an employee returns from a business trip, or periodically if charges are a standard of the job

38. Corporate Financial Practices
Fraud – being dishonest on an expense report
Spending money on the company charge card for non-business related items
Not itemizing all purchases correctly
Not recording the place of business of the purchase correctly

39. Corporate Financial Practices
Embezzlement – possessing Company money without prior approval
Unauthorized purchases and returns
ATM withdrawals
Petty Cash
Small amount of money kept on hand for emergency purchases

40. Working in a Public Environment
When working on Public computers, security of files and information is a MUST!!!
When sending confidential info, or things you don’t want others to see, ENCRYPT the file before sending

41. Secure Sending of Information
Encrypt – the transforming of information using an algorithm that makes it impossible for others to read without the decryption code
Algorithm – AKA Cipher – changes the decrypted message into a readable format
Decrypt – change the encrypted message back to normal text by inputting the decryption code

42. Encryption To encrypt a document in Microsoft Word 2007
Go to circle in Top Left > Prepare > Encrypt Document
Enter a password that you can remember
2003
Go to Tools > Options > Security > Encryption

43. Encryption, Sending, Decryption
Attach the document to an and send it to me at . Put the password in the body of the so I can decrypt the message once it is sent.
Encrypted message and password included worth 50 points possible