1. K-PREP Grades 3-8, 10, 11 KDE:OAA:DSR: 2/10/2014 1

2. Before Testing Training Receiving Inventory Distribution KDE:OAA:DSR: 2/2014 2

3. K-PREP Resources  DAC/BAC Manuals  Test Administrator Manuals/Scripts  KDE Website  Items/Times Chart  Approved Resources List KDE:OAA:DSR: 2/2014 3

4. Training  All test administrators must receive Administration Code training (703 KAR 5:080- Sept. 2009). This training applies to all state- administered tests.  Staff designated to provide accommodations must also have the Inclusion of Special Populations training (703 KAR 5:070-Feb. 2009). KDE:OAA:DSR: 2/2014 4

5. Receiving Materials  Regular and accommodated test materials will arrive in the district by March 31, April 14 or 28.  Test materials arrive in the district packaged by school. The pre-printed student response booklets will be sorted by grade in ascending alphabetical order.  Test materials will include an overage:  School will receive 5%  District will receive 3% KDE:OAA:DSR: 2/2014 5

6. Accommodated Materials  Braille  Large-Print  Audio CD  Text Reader—new for 2014 (available in both Mac and PC formats) KDE:OAA:DSR: 2/2014 6

7. Inventory Materials  Inventory materials as soon as possible upon receipt.  Keep original boxes.  Original boxes will be used to return test materials.  Request additional materials if needed.  Check district and school overage before placing an additional order. KDE:OAA:DSR: 2/2014 7 Note: Do not exchange test materials between schools in or out of the district in lieu of ordering additional materials.

8. Test Book Security Barcode KDE:OAA:DSR: 2/2014 8 For all questions regarding test booklet security see the DAC/BAC Manual. Each test booklet has a unique security barcode, located in the upper right corner of the back cover of the test booklet. Using this barcode, test booklets are assigned to specific districts/schools. This provides an accurate means of tracking secure test booklets that are shipped to and returned from the school. K-PREP Test Booklet Back Cover

9. Requesting Additional Materials  PearsonAccess  Online orders must be submitted and approved prior to 1:30 p.m. ET to be included in that day’s shipment.  Requests for additional test materials can be made through June 4.  Only one order per school, per grade can be processed in a single day.  Request additional return shipping materials for a school through June 11. KDE:OAA:DSR: 2/2014 9

10. PearsonAccess PearsonAccess is used to:  View student enrollment counts for K-PREP Note: No edits can be made to the counts. If a discrepancy of 15-20% or more is found, contact KDE at kdeassessment@education.ky.gov.  Choose shipping options  Order additional testing and shipping materials  Order accommodated materials  Update district/school profiles (shipping addresses, etc.) KDE:OAA:DSR: 2/2014 10

11. DAC Materials Distribution  Distribution of materials should allow time for BACs to inventory and prepare for teacher distribution.  Test booklets housed in the BAC’s designated area can be double locked. Test booklets housed in classrooms must be double locked. KDE:OAA:DSR: 2/2014 11

12. BAC Materials Distribution  Shrink-wrapped packs can be split between classrooms, but the order of the test booklets should not be changed.  Test booklets should not be distributed to test administrators until the first day of testing.  Ensure that each teacher receives adequate numbers of test booklets and the appropriate pre-printed Student Response Booklets (SRBs). KDE:OAA:DSR: 2/2014 12

13. Reminders for Teachers  Teachers should be strongly encouraged to follow TAM directions about entering the student’s name on test booklets.  Teachers should verify that each student receives his/her own test booklet and SRB for each testing session. KDE:OAA:DSR: 2/2014 13

14. Test Book Replacement  Assign a new book of the same form as the original.  The original test book should not be returned if damaged with bodily fluids. Contact Pearson to give student name, school grade, test security barcode (back), and form number. Then destroy according to local OSHA requirements. KDE:OAA:DSR: 2/2014 14

15. Student Response Booklet  Correct pre-printed SRB  Use SRB as is.  Incorrect pre-printed SRB  Void the SRB.  Assign a new SRB with demographic information completed on front cover.  Enter correct information into IC.  No pre-printed SRB  Follow gridding instruction in the script portion of the TAM. KDE:OAA:DSR: 2/2014 15

16. Pre-Printed Demographics KDE:OAA:DSR: 2/2014 16 K-PREP Pre-Printed Demographics Pre-Printed Demographic Information This is how the demographic information will look on the pre- printed Student Response Booklet. SSID Date of Birth District/School Code Gender

17. Student Response Booklet  Do not assign a pre-printed SRB to another student.  Do not use mechanical or liquid pencils. (Only regular #2 pencils are to be used.)  Do not use highlighters.  Do not use staples or glue. KDE:OAA:DSR: 2/2014 17

18. SRB Replacement  Grid all information including name, room number, form number, etc.  Transcribe answers into new SRB.  The new serial number (front of SRB) may be annotated into SDRR, but not mandatory.  Securely destroy original SRB. SRBs soiled by bodily fluids should not be returned. Destroy the SRBs according to OSHA requirements. KDE:OAA:DSR: 2/2014 18

19. KDE:OAA:DSR: 2/2014 19 Student Response Booklet Mark the appropriate accommodation type New

20. Room Number  Bubble on the SRB indicating the room where each student takes the test.  Zeros need to be entered for any blank space for a room number.  If the room number is 9, the student will enter 0009.  If a classroom does not have a number assigned the school will need to assign one.  Letters can not be entered for a room number. KDE:OAA:DSR: 2/2014 20 9= 0009 19= 0019 190= 0190

21. KDE:OAA:DSR: 2/2014 21 Do not remove from SRB.

22. Seating Charts  Seating charts are required for both individual and group testing. The room location must be recorded on the Student Response Booklet.  A single chart can be used for multiple sessions; if seating arrangement and room location do not change, mark the date for each session.  Templates are available in TAMs and on the KDE website. A customized form may be created to reflect the room arrangement. KDE:OAA:DSR: 2/2014 22

23. During Testing Test Materials Scheduling KDE:OAA:DSR: 2/2014 23

24. Test Forms There is one operational form (items that are included) for accountability. The difference in the number of forms are the pre-test items. KDE:OAA:DSR: 2/2014 24 ReadingMathematicsScience Social Studies On- Demand Writing Language Mechanics GradesNumber of Forms 366 410 588 88 612 7 8 10 1 11 1

25. 2014 Testing Times and Items Chart KDE:OAA:DSR: 2/2014 25

26. Test Booklets  Extended Response and Short-Answer Scoring Guides (grade 3-8)  On-Demand Writing Scoring Criteria (grades 5, 6, 8, 10 & 11)  On-Demand Pre-Writing Area (grades 5, 6, 8, 10 & 11) KDE:OAA:DSR: 2/2014 26

27. Test Material Resources Remind teachers to distribute the additional resources for the appropriate test sessions according to directions in the TAMs.  Mathematics Reference Sheets  Writer’s Reference Sheets  Calculators  Rulers  Protractors or Angle Rulers KDE:OAA:DSR: 2/2014 27

28. Calculators Follow the KDE calculator policy. Written policy available on KDE website and in manuals. KDE:OAA:DSR: 2/2014 28

29. Rulers  Rulers are provided by Pearson and are included in the test materials shipment. These rulers must be used for testing.  The rulers may not be modified.  The rulers may be kept and used after testing is completed. KDE:OAA:DSR: 2/2014 29 Protractors or Angle Rulers are to be available for grades 4 and 7. These are NOT provided by Pearson.

30. Unapproved Resource Materials  Cell phones, Smart phones  Highlighters  Electronic Devices  Items with Internet accessibility  Graphic Organizers KDE:OAA:DSR: 2/2014 30

31. Who Takes the K-PREP? KDE:OAA:DSR: 2/2014 31 Students in grades 3-8 and 10-11, including those with disabilities Students who are retained Students who move within the state during testing Students with a minor medical emergency EL students in their first year are required to attempt mathematics and science (four multiple-choice or one constructed response). EL students in their second year and later participate in all content areas. Students in the Alternate K-PREP Student’s skipped grade Foreign Exchange students Students enrolled at Job Corp centers Students with medical or extraordinary circumstance non- participation requests Required to TestNot Required to Test

32. K-PREP Scheduling  Testing is to be 5 consecutive instructional days during the last 14 instructional days of the district calendar.  The 5 days are to be done by school level (elementary, middle, high), not by separate grade levels.  Any day a regular test session is scheduled is considered one of the 5 testing days even if only one session is done on that day. KDE:OAA:DSR: 2/2014 32

33. K-PREP Scheduling  All students in a grade/school must take each part of the test at the same time.  Each part is to be given as a separate session with a break in between. Allow for breaks when developing schedule.  Breaks may be short (i.e., stand and stretch) or long (i.e. lunch) with appropriate monitoring. KDE:OAA:DSR: 2/2014 33

34. K-PREP Scheduling  Extended time is allowed only for students with IEPs, 504s or PSPs specifying extended time.  Make arrangements for the extended time in a manner that allows other students to go back to instructional activities. KDE:OAA:DSR: 2/2014 34 At the end of the school day, students with regular and extended time need to have finished the same parts of the test.

35. Make-up Schedule  Make-up sessions can be done during the 5-day window or during the 4 days after the window ends while test materials are prepared for shipping.  It is recommended to schedule a make-up session as soon as is reasonably possible after the missed test session.  Seating charts are required for make-up sessions. KDE:OAA:DSR: 2/2014 35

36. Non-Standard Response  Printed word-processed answer must fit in the answer box.  Trim around and tape response to appropriate area in the SRB.  Tape at least the 4 corners using clear desk tape.  Do not cover other answers, bar codes, or timing tracks with tape. KDE:OAA:DSR: 2/2014 36

37. KDE:OAA:DSR: 2/2014 37 This is where the typed test will go. It will be trimmed around so that it fits completely inside the black box allowed for each test question. The template allows only enough space to complete the question while remaining inside the allowable space. The template can be downloaded from the KDE webpage. Tape must be on the corners of the text being inserted but not covering multiple choice answers, barcodes or timing tracks. Place clear desk tape at least on the four corners of the printed response so the pages are securely in place and will not move around when the booklet is moved, opened, closed, packaged or during shipping. This will ensure proper scoring will occur.

38. After Testing Rosters Non-participation Return Shipping KDE:OAA:DSR: 2/2014 38

39. K-PREP Rosters The Student Data Review and Rosters (SDRR) application is used to collect K-PREP student rosters, non- participation requests and data review. KDE:OAA:DSR: 2/2014 39

40. Non-participation/Emergency  Medical Non-participation— too fragile to test  Recent illness or accident  Undergoing chemotherapy  Extraordinary Circumstance Non-participation  Recent traumatic experience  Protective custody  Medical Emergency—can test with accommodations  Broken eye glasses  Recent surgery on writing hand KDE:OAA:DSR: 2/2014 40

41. Medical Non-participation Cannot be filed based solely on handicapping condition  A chronic condition with acute changes relative to the testing window is appropriate for filing a request.  Homebound instruction is not a basis for filing a request. KDE:OAA:DSR: 2/2014 41

42. Medical Non-participation KDE:OAA:DSR: 2/2014 42 Why can this student not be assessed, if receiving homebound services? Student diagnosed with severe kidney disease. Treatment course requires heavy medications. Student routinely receives homebound instruction. It is not in the student’s best interest to test at this time. Ø Recent complications around the student’s diagnosis have required medication changes and multiple hospitalizations. Student will be hospitalized during entire testing window.

43. Extraordinary Circumstance Non-participation Used for situations that don’t fall under medical or emergency Examples:  Traveling out-of-state due to death of family member  Sole caregiver for parent KDE:OAA:DSR: 2/2014 43

44. Non-participation/Emergency Filing  Medical and Extraordinary Circumstance Non-participation forms are to be completed on paper and requested in SDRR.  Medical Emergencies are to be completed on paper and kept on file in the district. http://education.ky.gov/aa/distsupp/pages/ forms.aspx KDE:OAA:DSR: 2/2014 44

45. The following items should not be returned to Pearson:  DAC/BAC Manual for K-PREP  School Test Materials Security Checklist (keep a copy on file at the school and send the original to the DAC to keep on file for 12 months)  Test Administrator’s Manuals/Scripts  Unused School ID Header Sheets  Extra Paper Bands  Reference Sheets Unused SRBs (must be securely destroyed) Used Scratch Paper—lined or graph (must be securely destroyed) Return Shipping KDE:OAA:DSR: 2/2014 45

46. Voided SRBs Possible reasons: incorrect label damaged or soiled original to be replaced All voided SRBs should be destroyed by following the directions in the DAC/BAC Manual and TAMs. KDE:OAA:DSR: 2/2014 46

47. Return Shipping Header Sheet KDE:OAA:DSR: 2/2014 47

48. Packing Scorable Materials KDE:OAA:DSR: 2/2014 48

49. Packing Nonscorable Materials KDE:OAA:DSR: 2/2014 49

50. Packing DAC Overage KDE:OAA:DSR: 2/2014 50 Place all unused test booklets in the box. Once all boxes are returned to the district, mark boxes accordingly. Note: You should not have any used district materials in this box. Any used district overage test materials must be returned by the school that used them in the school return shipment and accounted for on the school test materials packing list.

51. District/School Box Label KDE:OAA:DSR: 2/2014 51

52. District/School Box Label KDE:OAA:DSR: 2/2014 52

53. UPS Scorable Return Label KDE:OAA:DSR: 2/2014 53 Things to note on Scorable Labels: Address: Scorable materials have an Iowa City address. Shipping Method: Scorable materials ship Next Day Air. Scorable labels have the word “Scorable” in the name.

54. UPS Nonscorable Label KDE:OAA:DSR: 2/2014 54 Things to note on Nonscorable Labels: Address: Nonscorable materials have a Cedar Rapids address. Shipping Method: Nonscorable materials ship Ground. Nonscorable labels have the word “Nonscorable” in the name.

55. UPS Pick Up Dates KDE:OAA:DSR: 2/2014 55 UPS is the carrier Scorable 7 calendar days after the five day testing window closes Nonscorable 9 calendar days after the five day testing window closes Please note: Contact UPS to arrange pickup of test materials.

56. Pearson Customer Service KDE:OAA:DSR: 2/2014 56 Hours of Operation: 8:00 AM – 4:00 p.m. ET Contact Number: 888-437-1430 E-mail Address: kyhelp@support.pearson.com

57. Alternate K-PREP Grades 3-12 Reading, Mathematics, Science, Social Studies & Writing KDE:OAA:DSR: 2/2014 57

58. Topics for Discussion  Online Training System (review teacher status)  Testing Windows  Materials Received  Attainment Tasks (AT)  Transition Attainment Record (TAR)  Grade 12  Grade 14  Student Registration Database (SRD)  AAAF/ Monitoring Process for Alternate K-PREP KDE:OAA:DSR: 2/2014 58

59. What’s New  Overview and AT Online Training/Quiz Combined  Fall and Spring Testing Windows  TAR open from September through May to assist in meeting district timelines KDE:OAA:DSR: 2/2014 59

60. Online Training System KDE:OAA:DSR: 2/2014 60  https://www.hdi.uky.edu/kapots/Default.aspx https://www.hdi.uky.edu/kapots/Default.aspx Create Username (e-mail address) and password Select under DAC Tools; Monitor Teacher Progress abc123

61. KDE:OAA:DSR: 2/2014 61 TEST and WINDOW CONTENT AREA and STANDARDS (St.) DATE of TESTING WINDOW AT Window 1 Reading Mathematics Writing Science Social Studies St. 1-3 St. 1-2 November 4 – December 13, 2013 TAR 8, 10 and 11 September 16, 2013- May 23, 2014 AT Window 2 Reading Mathematics Writing Science Social Studies St. 4-6 St. 4-5 St. 3-4 April 14-May 23, 2014 Testing Windows for 2013-14

62. Missed Testing Windows  Make-Up Tests  If a student missed test window 1 after the December 13 deadline, a make-up test may be given. Please contact Kevin O’Hair and provide the following information:  Reason window was missed (may include new to district, late placement in Alternate Assessment or medical conditions that prevented assessment during window 1)  When the school/district plans to administer the make- up test (from start to finish)  Confirmation that student has not tested in another district (KDE can assist with this information) KDE:OAA:DSR: 2/2014 62

63. Non-participation  Non-participation should be filed during the spring K- PREP window in SDRR.  A non-participation should only be filed for reasons that meet the criteria for a medical condition or extraordinary circumstance.  If a non-participation is denied and no test is submitted a zero will be applied.  Non-participation should be filed early during the non- participation window; if a non-participation is denied there still may be time to complete a make-up test. KDE:OAA:DSR: 2/2014 63

64. Assessment Training Dates  Combined Overview/Attainment Tasks (AT)  Online Training available August 19 – October 18.  If a teacher in the district has not completed the AT training please contact Kevin O’Hair  NOTE: No tasks may be administered until training has been completed.  Transition Attainment Record (TAR)  Online Training available September 16 – May 23. KDE:OAA:DSR: 2/2014 64 CLOSED

65. AT Materials Received TESTING WINDOW DATE MATERIALS SENT TO DISTRICT Test Window 1October 21-25, 2013 Test Window 2 April 1-4, 2014 (If this date conflicts with prior district commitments please contact Kevin O’Hair for options.) KDE:OAA:DSR: 2/2014 65

66. Seating Chart for Alternate K-PREP KDE:OAA:DSR: 2/2014 66

67. Attainment Tasks (AT)  Attainment Tasks are provided for reading, mathematics, science, social studies and writing. Materials were shipped to districts for window 1 in binders.  Window 2 materials will ship loosely, materials will be added to binders from window 1.  Copies can be made of the original tasks so that adaptations to the materials can occur. Make sure that the originals remain intact. KDE:OAA:DSR: 2/2014 67

68. Attainment Tasks  Schools receive 1 binder per school (if an Alternate Assessment student is identified there in IC). All school level materials should be destroyed at the end of each window.  DACs receive 1 binder with all tasks grades 3-12.  District copies should be kept until end of the school year. KDE:OAA:DSR: 2/2014 68

69. KDE:OAA:DSR: 2/2014 69 GRADECONTENT AREAS TESTED 3Reading and Mathematics 4Reading, Mathematics, Science, Writing (Editing/Mechanics) 5Reading, Mathematics, Social Studies, Writing (On- Demand) 6Reading, Mathematics, Writing (On-Demand and Editing/Mechanics) 7Reading, Mathematics, Science 8Reading, Mathematics, Social Studies, Writing (On- Demand),TAR 9Reading 10Mathematics and Writing (On-Demand and Editing/Mechanics), TAR 11Science and Writing (On-Demand), TAR 12Social Studies

70. Transition Attainment Record (TAR)  Still assessed at grades 8, 10 and 11 (Alternate for ACT Explore at grade 8, ACT Plan at grade 10, and The ACT at grade 11).  One member from the Admissions and Release Committee (ARC) or the Transition Team must be trained to complete.  TAR can be downloaded or printed after the quiz has been completed. Teacher may print TAR and share with members.  TAR scores are submitted online. KDE:OAA:DSR: 2/2014 70

71. Grade 12 Grade 11 TAR  Available for grade 12 students who did not meet benchmark in Reading or Mathematics  reading- 19  mathematics-16  No science assessment required at grade 12  Reminder: TAR meets CCR requirements for Alternate Assessment students. KDE:OAA:DSR: 2/2014 71

72. Grade 14 Grade 11 TAR  If a student plans to stay beyond the grade 12 assessment, they should be coded as grade 14 in IC.  Grade 14 students who have not met the benchmark for the TAR may take the grade 11 TAR assessment again to assist them in meeting the required scores for CCR readiness. KDE:OAA:DSR: 2/2014 72

73. Graduation Codes  Districts should NOT assign students a Graduation Code until they age out at 21 or they officially exit the program.  Since grade 14 students are not pulled through IC, any student being administered the TAR at grade 14 must be registered in the SRD by the district. KDE:OAA:DSR: 2/2014 73

74. Student Registration Database (SRD) KDE:OAA:DSR: 2/2014 74 https://hdi.uky.edu/kaap/LoginPage.aspx

75. SRD DAC Access:  View all teacher score entries  Change student information  Add/Remove student accounts  Usernames and passwords were sent out to DACs or those with DAC level access the week of October 28.  GRADE 12 and 14 accounts available to be opened at district request. KDE:OAA:DSR: 2/2014 75

76. SRD Teacher Access  Apply student scores for both test windows 1 and 2.  Enter TAR results for students in grades 8, 10 and 11.  Provide Learner Characteristics Inventory (LCI) information for students (3 questions regarding communication status.) REQUIRED KDE:OAA:DSR: 2/2014 76

77. AT Materials After Testing  Nothing ships back from district.  After all tasks are administered, materials should be returned to the DAC or BAC.  DAC should (or may assign someone) to shred all school level ATs that have been administered.  This process should occur at the conclusion of Test Windows 1 and 2.  District copies should not be destroyed. KDE:OAA:DSR: 2/2014 77

78. AAAF Requirements  Requirements for the Alternate Assessment and Accountability Folder (AAAF) are almost identical to last year.  AAAF Information is provided in each Alternate Assessment E-mail distributed.  District Administrators may review the contents of the AAAF as part of the monitoring process if the district chooses too. http://education.ky.gov/AA/distsupp/kprep/Pages/AltAAAF.as px KDE:OAA:DSR: 2/2014 78

79. Alternate K-PREP Webpage KDE:OAA:DSR: 2/2014 79 http://education.ky.gov/AA/distsupp/kprep/Pages/AltAAAF.aspx

80. District Monitoring Process  Monitoring is not mandatory but definitely encouraged as KDE will review folders for 2013-14.  Verify the following:  Administration Code and Inclusion of Special Populations trainings have occurred.  Training completed for Combined Overview/Attainment Tasks.  A signed Code of Ethics.  Student assessment occurred one to one.  Appropriate accommodations were provided.  Instructional materials were provided (work samples for each standard). KDE:OAA:DSR: 2/2014 80

81. Optional District Checklist KDE:OAA:DSR: 2/2014 81

82. State Monitoring Process  Random selections are made by the Office of Assessment and Accountability.  May ask to view a select number or all of the AAAF folders from the school or district.  Review of the AAAF Components will verify the materials that must be included.  Insufficient evidence could result in the lowering of school/district scores.  Reviews conducted in 2013 were shared with the districts via a feedback sheet provided by KDE. KDE:OAA:DSR: 2/2014 82

83. Key Dates for 2013-14 Alternate K-PREP Testing Windows DATEEVENT April 1-4 Materials for test window 2 ship to districts April 14 Test window 2 begins April 14 Student Registration Database for test window 2 opens May 23Test window 2 ends May 23TAR administration ends May 30Student Registration Database score entry ends for test window 2 and TAR KDE:OAA:DSR: 2/2014 83