2. New Administrative Review and Proposed Professional Standards for School Nutrition MASBO BI-Monthly Meeting Milford MA February 5, 2014 Katie Millett, LDN Administrator, ESE, Nutrition, Health & Safety

3. Updates  New Administrative Review  Off- Site Assessment  On-Site Assessment  Financial Management-Resource Management  Compliance Packet  Direct Certification-New Report Format  Six Cents Certification  Training  Proposed Professional Standards  USDA ART Grant  USDA Foods  Resources 2/5/2014 3 Massachusetts Department of Elementary and Secondary Education

4. New Administrative Reviews School Year 2013-14 posted Three year cycle Priority to SFA’s not certified and not reviewed last year Off-Site Assessment must be completed by SFA-ESE Security portal. Will be reviewed with SFA prior to review. Supporting documents in Document and Reference Library Statewide trainings have been completed. 2/5/2014 4 Massachusetts Department of Elementary and Secondary Education

5. New Administrative Reviews Corrective Action Plans will be completed through ESE Security Portal Review not closed until all corrective action items have been resolved Fiscal Action tied to review findings. E-mails to school nutrition director, business manager and superintendent Initial contact has been made by ESE staff. District personnel have to be available to follow up on various items 2/5/2014 5 Massachusetts Department of Elementary and Secondary Education

6. Non Program Foods  Sold outside of program meals  Purchased with funds from the school food service account  Includes competitive foods as currently provided in regulations  An SFA must ensure that the overall revenue from non-program foods meets or exceeds the cost of obtaining these foods  If non-program food is purchased the SFA, all revenue must accrue back to the school food service account 2/5/2014 6 Massachusetts Department of Elementary and Secondary Education

7. Financial Management  Financial Management System  As defined by state agency (ESE)  Reconciliation Process  Resource Management Module of the Review  Local Cash Management Procedures  Cost Control  Indirect Costs vs. Direct Costs  Non Program Funds/Foods  Paid Lunch Equity Tool Completed Annually-2014-15 posted  Reimbursable Meals 2/5/2014 7 Massachusetts Department of Elementary and Secondary Education

8. Six Cent Certification  Districts remain that are not certified and not getting additional funds  Notices going to be sent to school business official  Submitted spreadsheets have been reviewed and approved  Last round of assistance in training lab setting is being scheduled-Notices to be sent  Menu Planning Project can be used  In new review process, full nutrient analysis 2/5/2014 8 Massachusetts Department of Elementary and Secondary Education

9. Reimbursement Rates 2013-14  School Lunch  Paid.0575 +.28 =.3375  Reduced.0575 +.28+2.25= 2.5875  Free.0575 +.28 + 2.65= 2.9875  School Breakfast  Paid.28  Reduced1.28SN1.59  Free1.58SN1.80  After School Snack  Paid.07  Reduced.40  Free.80  Milk.2025  Entitlement Value.2325 2/5/2014 9 Massachusetts Department of Elementary and Secondary Education

10. Direct Certification  No New lists in the Security Portal  All districts have to conduct by electronic means  Minimum of 3 times per year  Virtual Gateway  URF  PACE  VG  Resources and Aids  ESENUTVG@doe.mass.edu 2/5/2014 10 Massachusetts Department of Elementary and Secondary Education

11. Income Verification  Process must be completed by November 15 annually  Use Virtual Gateway for Direct Verification  New format for data collection  Accurate Verification Summary Report  Verification for cause  Questionable applications  District Employees and verification 2/5/2014 11 Massachusetts Department of Elementary and Secondary Education

12. Alternative Methods of Eligibility  Direct Certification with Medicaid  Control vs. Demonstration Group-Surveys issued  Provision 2  State Universal Breakfast  Community Eligibility Provision  40% of students directly certified eligible  ‘Identified’ students  Multiplier factor of 1.3-1.6  60% is approximate number for break even  Jan/Feb 2014 training for eligible districts  Notices in April 2014-district and schools  Based on June 2014 certification numbers 2/5/2014 12 Massachusetts Department of Elementary and Secondary Education

13. Administrative Review Training Grant  Address improving accuracy and accountability in School Meals Programs  MA received $1.02 million in FY 10 and additional funds in FY12  Focus in 3 Areas  On-site workshops  Training Modules  Enhanced claim analysis tools  www.makingitcount.info www.makingitcount.info 2/5/2014 13 Massachusetts Department of Elementary and Secondary Education

14. MA USDA Foods  Entitlement Value- 0.2325/meal  Based on last year’s numbers  Ordering  Tracking dollars in ESE Security Portal  Shelf Life Updates  USDA  Security Portal  Foods ordered for FY 2013-14  Diversion Survey  DOD Pilot and Expansion 2/5/2014 14 Massachusetts Department of Elementary and Secondary Education

15. MA USDA Foods  Carry Over Inventory Processed Product Policy  Catalog to Order Open in January with orders due in Spring 2014  Frozen Fruit Waiver extended  Expect wide range of products  New Products  State Emergency Notification System (SENS) Massachusetts Department of Elementary and Secondary Education 15 2/5/2014

16. Professional Standards  State Child Nutrition Director  Local School Nutrition Director  All school nutrition personnel will be required to have annual training in reimbursable meal identification and accuracy  See www.makingitcount.info and JSI trainingwww.makingitcount.info  Proposed regulations-January 31, 2014  Look at NFSMI Competencies, Skills and Knowledge documents 2/5/2014 16 Massachusetts Department of Elementary and Secondary Education

17. Professional Standards SNA Keys to Excellence Tracking system to document Will be reviewed at time of Administrative Review Effective for July 1, 2015

18. Allergen Awareness  School Food Service Personnel with Manager Certification Allergy Awareness training  Policies and procedures in place  ESE and John Stalker Institute of Food and Nutrition courses  Display Allergen Notice  Review updates and be current 2/5/2014 18 Massachusetts Department of Elementary and Secondary Education

19. School Breakfast Challenge  Grant Opportunities  State Breakfast Grants  $200,000.00  November 2013 due date  Federal Breakfast Grants  $250,000.00  Should be posted soon  29 Districts have seen improvements  Two have significant increases  Participation was down slightly in 2012-13 2/5/2014 19 Massachusetts Department of Elementary and Secondary Education

20. Resources  Harvard-Pilgrim Foundation-Healthy School Food Champions Grant: $100,000. Ten grants for $10,000 each  Eos Foundation- Grants for alternative breakfast opportunities in Gateway cities  Pew Charitable Trust- Training and Equipment  Community Outreach Plans  USDA Farm to School Census 2/5/2014 20 Massachusetts Department of Elementary and Secondary Education

21. Resources  John Stalker Institute  Department of Elementary & Secondary Education  Security Portal  School Nutrition Assn of MA & School Nutrition Association  NFSMI  ESE’s Child Nutrition Outreach Program  Food Day- October 24, 2013  Grants  US Department of Agriculture  HUSSC-award recognitions and application  Sharing Information websiteInformation 2/5/2014 21 Massachusetts Department of Elementary and Secondary Education