1. Faculty Rights in the Digital Age With a strong emphasis on responsibilities Carey Hatch Assistant Provost for Library and Information Services hatchcb@sysadm.suny.edu

2. Credits Portions of this presentation were taken from materials and presentations by Tim Brody and Steve Harnard (Southhampton University) Portions of this presentation were taken from materials and presentations by Tim Brody and Steve Harnard (Southhampton University) Permission is granted to use them to promote open access and self archiving as long is their source is acknowledged Permission is granted to use them to promote open access and self archiving as long is their source is acknowledged

3. Trustee and contract protections Article Xi, Title J2 of the Policies of the Board of Trustees: Article Xi, Title J2 of the Policies of the Board of Trustees: Copyright Policy. Generally the members of the University shall retain all rights to copyright and publish written works by them… Copyright Policy. Generally the members of the University shall retain all rights to copyright and publish written works by them… UUP contract Appendix A-23 0 confirms that these policies apply irrespective of the medium of storage UUP contract Appendix A-23 0 confirms that these policies apply irrespective of the medium of storage You own it – you are in control You own it – you are in control

4. Scenario PhD recipient publishes her first article – transfers copyright over to publisher, receives no payment PhD recipient publishes her first article – transfers copyright over to publisher, receives no payment A fellow researcher hears about the article, but his library can’t afford to subscribe to the journal A fellow researcher hears about the article, but his library can’t afford to subscribe to the journal An undergrad sees the article cited on the web, clicks on it, and gets the message Access Denied, only subscribing institutions can have access An undergrad sees the article cited on the web, clicks on it, and gets the message Access Denied, only subscribing institutions can have access Years later, the PhD is being considered for tenure. Tenure denied because her publications are not cited enough, they have not made enough of a research impact Years later, the PhD is being considered for tenure. Tenure denied because her publications are not cited enough, they have not made enough of a research impact

5. Scenario PhD decides to write a book instead. Book publishers decline to publish it because it won’t sell enough copies to academic libraries whose budgets are tied up paying for journals PhD decides to write a book instead. Book publishers decline to publish it because it won’t sell enough copies to academic libraries whose budgets are tied up paying for journals The PhD tries to put her articles up on the web to increase their impact. Her publisher threatens to sue her for violation of copyright. The PhD tries to put her articles up on the web to increase their impact. Her publisher threatens to sue her for violation of copyright. What’s wrong with this picture What’s wrong with this picture

6. Refereed “Post-Print” Accepted, Certified, Published by Journal Impact cycle begins : Research is done Researchers write pre-refereeing“Pre-Print” Submitted to Journal Pre-Print reviewed by Peer Experts – “Peer-Review” Pre-Print revised by article’s Authors Researchers can access the Post-Print if their university has a subscription to the Journal 12-18 Months New impact cycles : New research builds on existing research

7. SUNY and ScienceDirect SUNY currently spends over 5 million dollars per year for Elsevier content through ScienceDirect SUNY currently spends over 5 million dollars per year for Elsevier content through ScienceDirect Every campus has access to approximately 1,000 electronic journals because we have agreed to maintain our expenditures with inflationary increases Every campus has access to approximately 1,000 electronic journals because we have agreed to maintain our expenditures with inflationary increases We are extending the agreement for cross campus access through 2004, but we are using reserve funds to do it We are extending the agreement for cross campus access through 2004, but we are using reserve funds to do it

8. SUNY and ScienceDirect It is unlikely that we will have the funds to maintain the service in 2005 and beyond unless Elsevier is willing to allow us to reduce expenditures It is unlikely that we will have the funds to maintain the service in 2005 and beyond unless Elsevier is willing to allow us to reduce expenditures This will mean a reduction of between 400-1000 journal titles depending upon the campus This will mean a reduction of between 400-1000 journal titles depending upon the campus In general, library budgets are not keeping pace with the rate of library inflation, resulting in fewer journal subscriptions and monograph purchases, impacting research, research funding and tenure. In general, library budgets are not keeping pace with the rate of library inflation, resulting in fewer journal subscriptions and monograph purchases, impacting research, research funding and tenure.

9. New impact cycles : New research builds on existing research Researchers can access the Post-Print if their university has a subscription to the Journal Refereed “Post-Print” Accepted, Certified, Published by Journal Impact cycle begins : Research is done Researchers write pre-refereeing“Pre-Print” Submitted to Journal Pre-Print reviewed by Peer Experts – “Peer-Review” Pre-Print revised by article’s Authors Pre-Print is self- archived in University’s Eprint Archive Post-Print is published in open- access journal or in toll-acccess journal and self-archived in University’s Eprint Archive Post-Print is published in open- access journal or in toll-acccess journal and self-archived in University’s Eprint Archive 12-18 Months New impact cycles : Self-archived research impact is greater (and faster) because access is maximized (and accelerated)

10. How do we do it? Self archive the pre-print Self archive the pre-print Look first to Open Access Journals for publishing opportunities Look first to Open Access Journals for publishing opportunities Submit the pre-print for refereeing Submit the pre-print for refereeing

11. How do we do it? At acceptance, amend the copyright transfer agreement to allow self archiving At acceptance, amend the copyright transfer agreement to allow self archiving I hereby transfer to [publisher] all rights to sell or lease the text (on-paper and on-line) of my paper (paper-title). I retain only the right to distribute it for free for scholarly/scientific purposes, in particular, the right to self- archive it publicly online on the web. I hereby transfer to [publisher] all rights to sell or lease the text (on-paper and on-line) of my paper (paper-title). I retain only the right to distribute it for free for scholarly/scientific purposes, in particular, the right to self- archive it publicly online on the web.

12. How do we do it? If the publisher accepts your proposal – archive the refereed post-print If the publisher accepts your proposal – archive the refereed post-print If not, sign the publishers transfer agreement and archive a “corrigenda” that links to the pre-print and lists the corrections/changes that should be made to conform to the post-print If not, sign the publishers transfer agreement and archive a “corrigenda” that links to the pre-print and lists the corrections/changes that should be made to conform to the post-print

13. What else needs to be done As a University – promote efforts to make research output open access. Provide the technology infrastructure to support open access institutional repositories/archives As a University – promote efforts to make research output open access. Provide the technology infrastructure to support open access institutional repositories/archives Libraries – Provide digital library support, access and maintenance for these new materials Libraries – Provide digital library support, access and maintenance for these new materials Promotion committees – promote the use of refereed open-access journals and various forms of content that can be placed in open access institutional repositories/archives Promotion committees – promote the use of refereed open-access journals and various forms of content that can be placed in open access institutional repositories/archives Publishers – become either open access or allow self archiving of post-prints. Publishers – become either open access or allow self archiving of post-prints.

14. What else needs to be done Faculty - Become actively involved in scholarly communication issues Faculty - Become actively involved in scholarly communication issues 2 UCSF faculty call for boycott of Cell Press Journals 2 UCSF faculty call for boycott of Cell Press Journals UCSC Academic Senate passes resolution calling for tenured faculty to cut their ties with Elsevier UCSC Academic Senate passes resolution calling for tenured faculty to cut their ties with Elsevier NCSU Faculty and Staff Senate pass resolution supporting the library if a decision is made to not renew with Elsevier NCSU Faculty and Staff Senate pass resolution supporting the library if a decision is made to not renew with Elsevier Stanford Faculty Senate approves measure targeting for-profit journal publishers Stanford Faculty Senate approves measure targeting for-profit journal publishers

15. What does the future hold Institutional repositories/archives containing faculty pre-prints, post-prints, theses, dissertations, images, multi-media files, etc. Institutional repositories/archives containing faculty pre-prints, post-prints, theses, dissertations, images, multi-media files, etc. Metadata structures and standards that provide mechanisms to quickly tag content for retrieval Metadata structures and standards that provide mechanisms to quickly tag content for retrieval Harvesting tools that allow searching across multiple repositories to acquire data Harvesting tools that allow searching across multiple repositories to acquire data Archival tools and contracts to ensure long term viability of stored content Archival tools and contracts to ensure long term viability of stored content

16. What does the future hold New York is in a strong position to assume a leadership role with the New York State Higher Education Initiative (NYSHEI) New York is in a strong position to assume a leadership role with the New York State Higher Education Initiative (NYSHEI) A membership organization of 130 libraries and their institutions A membership organization of 130 libraries and their institutions Includes SUNY, CUNY and Private Higher Ed Includes SUNY, CUNY and Private Higher Ed Institutional repositories/archives is a priority focus Institutional repositories/archives is a priority focus Will look for grant funding to move forward Will look for grant funding to move forward

17. U. Albany/NYSHEI Symposium April 29 The Transition to Open Access Scholarship: Can the Reward Structure for Faculty Publishing Change Fast Enough? The Transition to Open Access Scholarship: Can the Reward Structure for Faculty Publishing Change Fast Enough? http://library.albany.edu/symposium/ http://library.albany.edu/symposium/ http://library.albany.edu/symposium/ Free to NYSHEI members Free to NYSHEI members

18. Links of interest Started in Aug 1991, http://www.arXiv.org Covered areas include physics and related disciplines. Started in Aug 1991, http://www.arXiv.org Covered areas include physics and related disciplines.http://www.arXiv.org Public Library of Science - http://www.plos.org/index.html Public Library of Science - http://www.plos.org/index.htmlhttp://www.plos.org/index.html Budapest Open Access Initiative - http://www.soros.org/openaccess/ Budapest Open Access Initiative - http://www.soros.org/openaccess/ http://www.soros.org/openaccess/ Open Access Now - http://www.biomedcentral.com/openaccess/ Open Access Now - http://www.biomedcentral.com/openaccess/http://www.biomedcentral.com/openaccess/ Project Romeo - http://www.lboro.ac.uk/departments/ls/disresearch/romeo/ Project Romeo - http://www.lboro.ac.uk/departments/ls/disresearch/romeo/ http://www.lboro.ac.uk/departments/ls/disresearch/romeo/ American Association for the Advancement of Science – Seizing the Moment, Scientist’s Authorship Rights in the Digital Age http://www.aaas.org/spp/sfrl/projects/epub/finalreport.pdf American Association for the Advancement of Science – Seizing the Moment, Scientist’s Authorship Rights in the Digital Age http://www.aaas.org/spp/sfrl/projects/epub/finalreport.pdf http://www.aaas.org/spp/sfrl/projects/epub/finalreport.pdf Directory of open access journals (Lund University) http://www.doaj.org/ Directory of open access journals (Lund University) http://www.doaj.org/ http://www.doaj.org/ SPARC - http://www.arl.org/sparc/ SPARC - http://www.arl.org/sparc/http://www.arl.org/sparc/