1. Payroll Issues Payroll Reps Meeting October 8, 2004 Presented by Susan Beckerman

2. Payroll Adjustment (PA) Forms  Due dates Supp Pay, C1-SPC, Leave Payouts & Adjustments, NH Retro Pay, etc.- FRIDAY Employee Action or T&L problems- ASAP  Supporting documentation  Originals required  Use of Account Code field  Begin & End Dates implications

3. Payroll Reports  Increase in overpayments noticed by USM/CPB  Must run Payroll Register or Cost Center report no later than “Last Call” in order to catch errors  Over- and under-payments mess up retirement

4. Holiday Processing  Last week in October (Election day) Last call on Thursday  Thanksgiving week Last call Wednesday  Christmas week Last call Wednesday  New Year’s week Payday on Thursday

5. Distribution of Payroll Expenses  Employee Funding Profiles  Payroll Adjustment (PA) forms  Weekly Elapsed Time pages for non- exempt and hourly employees

6. Redistribution of Payroll Expenses  eUMB Budget Retros (BRs) Dept creates EFP  eUMB Direct Retros (DRs)- only if BR can’t be done Complete form and submit to FS-Payroll  FAS Manual Payroll Transfers- only if charges are not in eUMB Complete form and submit to FS-Payroll

7. Many THANKS to the DR Team  Candace Chow  Wendy Cohan  Ken Engle  Kathy Frederick  Dee Hong  Nancy Priest  Raj Rao  Nayna Shaw  Susan Szekely  Mary Williams

8. Direct Retro Rules  Only use when Budget Retro is not an option  Once DR is processed, BR cannot be done for same period or previous pay periods  Can’t use DR to move charges that were previously moved with Manual PT

9. Direct Retro Rules  Salaries and Fringes should correlate Automatically done when using percent method Amount method can be different but you must justify Could freeze more pay periods than necessary when salaries and fringes do not correlate (i.e. 2 PPs for salary amount and 4 PPs for fringes)

10. Forms  Website address www.fincsvc.umaryland.edu/payroll  New DR form as well as updated PT form- must use “Rev 10/04” forms  Revision forthcoming to incorporate feedback from departments

11. eUMB Direct Retro Request Form  Redistribution Options  Blank form- enter electronically and print  Manual- print and enter manually  Instructions  Sample Amount  Sample Percent

12. Processing DRs  FS-PR checks documentation (PCD and RCD attached) and amounts If problems are found they will be sent back  FS-Payroll enters and runs process to calculate the retro as needed- dates are checked If problems are found they will be sent back

13. Processing DRs  If other DRs or BRs are in process, we must wait until next PP to enter  Error free calculations are posted each evening (M-F), if applicable  View in eUMB the next day  Posted to FAS every 2 weeks with regular payroll (weekend after payday)

14. Validating DRs  Before snapshot- REQUIRED Documentation  After snapshot- same reports  Compare Before to After After backload is complete our goal is a 2 week turnaround  FICA quirk on RCD

15. Old PTs  FS-Payroll currently entering PTs submitted on manual forms Depts. will be contacted with problems  Some PTs cannot be done via DR If Manual PT was done before must continue to do manual PTs  PTs already entered in FAS in FY05 will be examined by FS-PR to see if they can be reversed and re-entered as DRs- Depts. will be contacted

16. Problems?  E-mail DL-BFPayrollHelp@admin1.umaryland.edu  Candace Chow and Mary Williams are primary processors  Please be patient as we work through the new process  Alert us to problems you find