1. Good morning!

3. QUESTIONS?

4. Worst case scenario What are you worried about? What could go wrong?

5. Guides available online (presentations to come) http://runcoco.oucs.ox.ac.uk/1914

6. Repetition Venue Welcome Licence Interview Types of objects PR and Publicity General background and awareness

7. Welcome Press Inter view Check-in desk Photo Selector Storage Wti ng Wai ting Exhibition PC

8. Today Digitisation Media editing Cataloguing Solving all your problems

9. WHAT WILL WE FIND?

10. What do we choose? How do we choose?

11. Selectors at work

12. Digitisation Scanning or photographing? Speed vs. quality Special cases: 3D objects, curling paper, large items, quality of print etc.

13. Photography Not aiming for archive quality photos, but hope for more than more than ‘happy amateur’ snaps.

15. To think about: space light power background minimize post-processing

17. Flexibility...

18. Connect camera to computer to operate, pre-view, name files directly

19. Scanning Good for: quality hold things flat Drawbacks: can be sloooow

20. Good for curled paper Scanning >1 object may save time but requires post- processing

22. High-speed, over-head scanner

23. Scanning workstation w. plenty of space

24. Set-up important

25. KEEPING TRACK OF THINGS

26. Digitisation check-in/out desk receive objects for digitisation; give time estimate and manage expectations of contributors; keep track of flow to digitisation stations; ensure nothing is lost; return object to correct contributor; manage paperwork;

27. NameNopick-upto dig from dig signedreturn Mr Smith35pm YBP PP Mr Smith 45pm YBP PP Dr Cook 575pmAE Mrs Jones172 pmPP DIGITISATION LIST

28. Check-in/out desk (quiet time)

29. Check-in/out desk (busy time)

30. Floor manager oversee, make sure everything flows help where needed solve problems manage staff (breaks, cover) prioritise workload liaise w. everyone

32. Don’t forget Local venue staff – janitors – visitor support (also after event) IT support – have back-up plans Security & safety

33. Day 1 Set up room Set up and test equipment Introduce staff to programme for roadshow, roles, stations, and each other Train staff

34. Day 3 Edit media Edit story/metadata Upload stories and media to Europeana 1914- 1918 (=cataloguing) Deal with queries Return objects Clear venue

35. MEDIA EDITING

36. CATALOGUING

37. Brand new form http://europeana-harvester.isti.cnr.it/en http://europeana-harvester.isti.cnr.it/en

38. Your choice! Digitisation – camera and scanner Media editing Cataloguing Interviewing Plan your day/training/campaign (check the guidelines) Talk to people! – PR – Subject expertise – Planning – Other countries – Etc Make sure you get what you need out of these two days

40. Worst case scenario In groups: Pick one scenario (or invent one) Think of how problems could – be solved – be prevented What is needed? Report back

41. Thank you!!! http://runcoco.oucs.ox.ac.uk/1914