1. Welcome to the University Library

2. This presentation should help you: Find your way around the UL building Learn about the catalogues and classmark system for our printed resources Find out about our other facilities and services Introduction to the UL

3. Introducing the UL Major research collection: 7.5m items National, Legal Deposit collection/ academic library Single-copy collection Role defined as the research library Part of Cambridge library network: college, departmental, faculty libraries

4. Finding your way around … Multiple catalogues Open access and closed stacks The layout of the 23 open access floors The arrangement of stock on shelves Ordering items from closed stacks 7 Reading rooms for specialist materials Other facilities and services

5. No single online catalogue (as yet) Newton online catalogue: 5 million items – everything for 1500-1800 and 1977 onwards Supplementary catalogues: non-academic material 1800-1977 – ongoing re-cataloguing project Specialist Reading Room catalogues: Maps, Music, Manuscripts, Official Publications, Chinese, Japanese... Online coverage varies Multiple catalogues

6. www.lib.cam.ac.uk/newton - freely accessible online Catalogue terminals throughout the building, including bookstacks Supplementary catalogues are located in the corridor outside the Reading Room Multiple catalogues

7. Floor plan NS W E N W

9. Multiple catalogues - tips Use Newton first – comprehensive for academic material Get a complete reference before using the supplementary catalogues - saves much misery! Ask staff in reading rooms and at Helpdesk for assistance

10. Finding your way around … Multiple catalogues Open access and closed stacks The layout of the 23 open access floors The arrangement of stock on shelves Ordering items from closed stacks 7 Reading rooms for specialist materials Other facilities and services

11. Open Access: As much as possible – depends on physical format and content. Approx 2m volumes. Closed Stacks: Specialist, rare, fragile or valuable holdings – security and conservation. Approx 5.5m items. Open Access or Closed Stacks?

12. Finding your way around … Multiple catalogues Open access and closed stacks The layout of the 23 open access floors The arrangement of stock on shelves Ordering items from closed stacks 7 Reading rooms for specialist materials Other facilities and services

13. Open Shelf material Open-access stock is broadly classified by subject, distributed across 23 floors of the Library. 7 floors on North Wing, 6 floors on North Front, 6 floors on South Front, and 4 floors on South Wing. North and South Fronts connect on levels 1, 4, and 6.

14. Bookstacks NS W E N W

15. Classmark run continues behind stairwells Periodicals P222 - P240Books 222 - 240

16. Finding your way around … Multiple catalogues Open access and closed stacks The layout of the 23 open access floors The arrangement of stock on shelves Ordering items from closed stacks 7 Reading rooms for specialist materials Other facilities and services

17. Finding open access material Firstly, make your way to the correct floor, in this case the 6 th floor of South Wing.

18. Size matters We arrange open shelf material according to size to make as much as possible open-access Books are grouped in blocks according to their ‘size letter’: a, b, c, d For example, 200-250.a precedes 200-250.b, 200- 250.c and 200-250.d Looking for a book amongst its wrong size letter is probably the commonest cause of not being able to find a book!

20. PERIODICALS END HERE BOOKS START HERE

21. Mind the gap The online catalogue showed Available but the book is not on the shelf! It might be: Being reshelved (24 hours) 900 seats in 7 reading rooms, 23 open floors, 2 photocopying rooms … May have been reserved

22. Reserving books To help undergraduates and others who cannot borrow You can reserve up to 5 volumes (excluding Reading Room reference works) Will not be moved (by Library staff) until the date shows that they have been left there for over three days

24. Finding your way around … Multiple catalogues Open access and closed stacks The layout of the 23 open access floors The arrangement of stock on shelves Ordering items from closed stacks 7 Reading rooms for specialist materials Other facilities and services

25. Ordering items from closed stacks 5.5m items are kept in closed stacks and have to be ordered (30-120 mins – sometimes less) All reading rooms have order slips (not interchangeable between rooms) West Room and Reading Room material can also be ordered via the Newton catalogue Save time by ordering before you come in Newton is freely available online

26. Ordering books on Newton Firstly, have the full record of the book you want to order on screen. Only items that display stack request available can be ordered online.

27. Enter your barcode (five characters starting with letter ‘V’ on your card) and last name in the appropriate boxes. Then click Login.

28. By default the computer assumes you wish to place a Recall. To continue with online ordering, change the drop-down menu to show Stack Request.

29. If the item is part of a multi-volume set you will need to click Specify a Volume and complete all fields. Your barcode is needed a second time to confirm the order.

30. Location, location, location There are many kinds of classmark: Classmark AV.10.5 Location UL: Order in Microform Reading Room (Not borrowable) Classmark Moh.0.6.17.2 Location UL: North Wing, Floor 6 Classmark NPR.D.6 Location UL: Order in West Room (in Rare Bks if pre-1900) Always note the Location to ensure you order in the correct room or visit the correct floor.

31. Finding your way around … Multiple catalogues Open access and closed stacks The layout of the 23 open access floors The arrangement of stock on shelves Ordering items from closed stacks 7 Reading rooms for specialist materials Other facilities and services

32. Reading rooms NS W E N W Rare Books (First floor) Manuscripts (Third floor)

33. Floor plan NS W E N W Map Room

34. Floor plan NS W E N W Music Department (Anderson Room)

35. Floor plan NS W E N W East Asian Reading Room (Japanese, Chinese and Korean Collections), Aoi Pavilion

36. Floor plan NS W E N W Commonwealth Room (Official Publications, Inter-Library Loans: Third floor) Digital Resources Area (First floor)

37. Finding your way around … Multiple catalogues Open access and closed stacks The layout of the 23 open access floors The arrangement of stock on shelves Ordering items from closed stacks 7 Reading rooms for specialist materials Other facilities and services

38. Borrowing Open access material and items fetched to the Reading Room University members (undergraduates – not until final year) Everything else – not borrowable (preservation) Renew once: either online using Newton or in person Recalls must be returned within 7 days or you will be fined

39. Borrowing Items that cannot be borrowed will show this clearly as part of the Location statement.

40. Borrowing Items that can be borrowed will show that they are Available as their Status.

41. Borrowing Items that are on loan will show their due date as their Status. You can place a Recall for an Item on loan.

42. Electronic resources 400 databases 30,000 electronic journals 250,000 e-books (1,500 catalogued individually on Newton; others on large databases) Access from outside the University by Raven password (current UCam staff and students)

43. e-resources@cambridge

44. CrossSearch

45. External access For current UCam staff and students only August 2008: changeover from Athens to Raven Always use your Raven password First time: ‘Alternative’ or ‘Institutional login’ via Athens screen

46. I.T. Services Digital Resources Area: 64 online PCs with Word, Access, Excel etc. Registration required (one-off) Printing facilities in the DRA @ 10p/sheet Wireless available in Reading Rooms and Tea Room (with Raven or guest password) Walk-in access to e-resources for external readers

47. Wireless network NS W E N W Commonwealth Room (Third floor) Rare Books (First floor) Manuscripts (Third floor) Digital Resources Area (First floor) West Room Tea Room South Wing (all floors) Map Room Anderson Room

48. Other Services Photocopying: Self-service (rechargable card) Imaging Services: advice and staffed service Inter-Library Loans (Commonwealth Room): £3 charge to university members International service Tea Room: Meals, snacks, hot and cold drinks No books!

49. Photocopying NS W E N W Self-service photocopiers (First Floor) Imaging Services (Ground Floor) Self-service photocopier, Commonwealth Room (Third Floor)

50. Inter-Library Loans NS W E N W Commonwealth Room, Third Floor

51. Tea Room NS W E N W First Floor

52. Regulations Please leave bags in locker room (£1 coin) No food or drink, including bottled water Mobile phones on silent mode. Please don’t talk! (except in Tea Room, courtyards, and locker room) No scanners, cameras, personal hi-fi Never mark a book: fine + replacement cost Overdue charges have no upper limit

53. Unwritten rules Please don’t take other people’s fetched items Please don’t leave your property unattended – thieves operate everywhere, including here Please don’t let anyone use your card: you may get (and be liable for) a nasty bill, or be prevented from using the Library

54. Help Research Skills Programme What’s available in your subject area How to use electronic resources Help with catalogues Library website: www.lib.cam.ac.uk Introductory leaflets / catalogue guides Staff in Reading rooms, Enquiry helpdesk

55. Your library! Size makes us bureaucratic - we have to deal with readers consistently and fairly But we are humane! We listen to all problems impartially and will deal with individual problems as appropriate We value your feedback!... Comments slips available in all rooms Enquiries: www.lib.cam.ac.uk/contact/contact.php Training: user-education@lib.cam.ac.uk

56. Thank you for coming! Please let us know what you think …