1. Welcome to the Fall 2004 Provincial Council Meeting

2. Motion 1. - Agenda “That the following items be added under 8. Late Motions: 8.1Transportation Funding Allowance 8.2Support for Increasing Benefits of Physical Activities

3. Motion 1.1 - Agenda “That the agenda be adopted as amended.”

4. Motion 2 – Minutes “That the minutes of the meeting of April 25, 2004 be adopted.”

5. Motion 3.1 – Oral Reports “That the oral reports of the BCSTA Education Committee and First Nations Education Committee be received.”

6. Motion 3.2 – Oral Reports “That the President’s oral report be received.”

7. Motion 3.3 – Executive Director’s Report BCSTA Staff Performance Highlights: Established joint UBCM/BCSTA task force on School Board/Municipal Government Relations Developed December’s Achievement Academy showcasing innovative and promising practices

8. Motion 3.3 – Executive Director’s Report (cont.) Re-launched the Minister’s Award for School Board Innovation Integrated CSBA Congress 2005 into BCSTA AGM 2005 Pilot testing “Tele-PD” – using tele-conferencing technology to deliver professional development opportunities directly to you at the board table

9. Motion 3.3 – Executive Director’s Report (cont.) Finalizing a new member service – School Board Self-Review for December introduction Finalizing a new member service – Superintendent Performance Planning and Review for December introduction

10. Motion 3.3 – Executive Director’s Report (cont.) Recent legal advice to school boards on: school calendar, child custody, board procedures, school closure, by-elections, administration of medication, student conduct, federal elections, school attendance/choice policies, disposal of land, PACs, trustee confidentiality, transportation assistance, student Internet use, requests for access to information, student suspension processes, appeal processes, facilities leases, student records

11. Motion 3.3 – Executive Director’s Report (cont.) Consultation with: BCPSEA (Criminal Records Review Act) BCCT persons complaint process School Protection Advisory Committee and YouthSafe Outdoors BC CSBA (copyright) From the Legislature reports (education estimates and legislation)

12. Motion 3.3 – Executive Director’s Report (cont.) BCSTA committees – staff support Finance Education First Nations ESL consortium Branches Provincial Council

13. Motion 3.3 – Executive Director’s Report (cont.) Communications Seven E-Alerts (FSA results, cost pressures, choice pamphlets, etc.) Monthly Advocacy Updates (graduation requirement implementation, PAC grants, etc) Special Edition Advocacy Update on the Wright Commission activities

14. Motion 3.3 – Executive Director’s Report (cont.) Communications Enhancements to BCSTA website  Planned 15 November launch of School Board/Authority Approved webpage  New access to BCSTA Board of Directors meeting agendas and minutes

15. Motion 3.3 – Executive Director’s Report (cont.) BCSTA/President Media profile: stories on satisfaction surveys, textbook funding, computer funding, Stats Canada report on education funding, standardized report cards, school promotion of health and nutrition

16. Motion 3.3 – Executive Director’s Report (cont.) In-District Consultations (15) Roles & Responsibilities/ board/superintendent relations (several) School closure communication Superintendent search Balanced school year Media training Communications survey Superintendent performance planning & review

17. Motion 3.3 – Executive Director’s Report (cont.) Branch presentations (5) Mainline-Cariboo First Nations programs South Coast School Board self review North West development of Motions/BCCT Northern Interior school board self-review Okanagan Branch focus

18. Motion 3.3 – Oral Reports “That the Executive Director’s oral report be received.”

19. Motion 3.4 – CSBA Director’s Report Introduction New CSBA Structure Transition underway Provincial associations set direction and lead programs

20. Motion 3.4 – CSBA Director’s Report (cont.) 1.Congress 2005 To be hosted by BCSTA

21. Motion 3.4 – CSBA Director’s Report (cont.) 2.School Board Issues at CSBA (cont.) Goods and Services Tax (GST) Copyright Rural Education Collective Bargaining English as a Second Language (ESL) Governance

22. Motion 3.4 – CSBA Director’s Report (cont.) Standardized Testing Special Education Council of Ministers of Education (CMEC) Trustee Professional Development General Agreement on Trade and Tariffs (GATT)

23. Motion 3.4 – CSBA Director’s Report (cont.) 3.The Compass Newsletter 4.Provincial Roundtable

24. Motion 3.4 – Oral Reports “That the oral report of the CSBA Director be received.”

25. Motion 4.1 – 2003/2004 Audited Financial Statements “That the Provincial Council receive and distribute to member boards the audited financial statements of the BC School Trustees Association for the year ended June 30, 2004, as prepared by D&H Group Chartered Accountants.”

26. Motion 4.1 - 2003/2004 Audited Financial Statements Unqualified audit report Year-end deficit of $117,722 resulting from an approved severance Deficit financed from member equity Member equity of $1,387,597

27. Motion 4.1 – 2003/2004 Audited Financial Statements “That the Provincial Council receive and distribute to member boards the audited financial statements of the BC School Trustees Association for the year ended June 30, 2004, as prepared by D&H Group Chartered Accountants.”

28. Motion 4.2 – Unsolicited Government Grants “That the Provincial Council receive the status report on BCSTA external grants as of September 15, 2004.”

29. Motion 4.2 – Unsolicited Government Grants Report for receipt of Board of Directors’ allocation and spending of government grants Auditor-approved means of reporting

30. Motion 4.2 – Unsolicited Government Grants “That the Provincial Council receive the status report on BCSTA external grants as of September 15, 2004.”

31. Motion 4.3 – 2005/2006 Budget Planning “That the Provincial Council provide input to the Finance Committee for preparing a draft 2005/2006 budget for receipt at the February 2005 meeting and adoption at the meeting following AGM 2005.”

32. Motion 4.3 – 2005/2006 Budget Planning 2004/2005 Budget Summary 2004/2005 member fees increased by 2% AGM and conference fees held at 2001/2002 levels Budget increases made to crucial areas

33. Motion 4.3 – 2005/2006 Budget Planning 2005/2006 Budget Discussion Long-term planning underway Assumptions made for maintaining services at current levels 2% increase in member fees is needed

34. Motion 4.3 – 2005/2006 Budget Planning “That the Provincial Council provide input to the Finance Committee for preparing a draft 2005/2006 budget for receipt at the February 2005 meeting and adoption at the meeting following AGM 2005.”

35. 5.1 – Councillor Motions “That the Provincial Council approve the transfer, as provided under BCSTA Bylaw #19, of SD#42 Maple Ridge Pitt Meadows from the Metropolitan Branch to the Fraser Valley Branch as agreed by the board and branches involved.”

36. 5.1 – Councillor Motions “That the Provincial Council approve the transfer, as provided under BCSTA Bylaw #19, of SD#42 Maple Ridge Pitt Meadows from the Metropolitan Branch to the Fraser Valley Branch as agreed by the board and branches involved.”

37. 5.2 – Councillor Motions “That BCSTA reiterate its request that the provincial government: a)require and fund eye examinations for all students entering the public school system, recognizing that compromised student (cont.)

38. 5.2 – Councillor Motions “That BCSTA reiterate its request that the provincial government: a)require and fund eye examinations for all students entering the public school system, recognizing that compromised student (cont.)

39. 5.2 – Councillor Motions (cont.) achievement due to vision impairment has enormous social and economic costs; and b) provide eyeglass funding for those students requiring financial assistance.”

40. 5.2 – Councillor Motions (cont.) achievement due to vision impairment has enormous social and economic costs; and b) provide eyeglass funding for those students requiring financial assistance.”

41. 5.3 – Councillor Motions “That BCSTA implement additional mechanisms, possibly using technology, to facilitate year- round feedback from member boards on emerging issues under consideration by the Board of Directors and committees.”

42. 5.3 – Councillor Motions “That BCSTA implement additional mechanisms, possibly using technology, to facilitate year- round feedback from member boards on emerging issues under consideration by the Board of Directors and committees.”

43. 5.4 – Councillor Motions “That BCSTA refrain from developing a school board election platform and confine its provincial election-related activities to providing members with information and support to advocate issues locally.”

44. 5.4 – Councillor Motions “That BCSTA refrain from developing a school board election platform and confine its provincial election-related activities to providing members with information and support to advocate issues locally.”

45. 5.4 – Councillor Motions “That if BCSTA develops a school board election platform, the Board of Directors: a)presents a draft platform to the February 2005 Provincial Council meeting for approval via standing vote; and (cont.)

46. 5.4 – Councillor Motions “That if BCSTA develops a school board election platform, the Board of Directors: a)presents a draft platform to the February 2005 Provincial Council meeting for approval via standing vote; and (cont.)

47. 5.4 – Councillor Motions (cont.) b)includes in the final school board election platform a statement identifying members that abstain from agreeing with the platform in whole or in part.”

48. 5.4 – Councillor Motions (cont.) b)includes in the final school board election platform a statement identifying members that abstain from agreeing with the platform in whole or in part.”

49. 5.5 – Councillor Motions “That BCSTA initiate a review of the current BCSTA electoral process and voting structure to be completed in advance of AGM 2005.”

50. 5.5 – Councillor Motions “That BCSTA initiate a review of the current BCSTA electoral process and voting structure to be completed in advance of AGM 2005.”

51. 6. – Non-action Items 6.1Board/Municipal Relations-School Site Acquisition (SD #37 Delta)

52. 7.1 – Committee Reports “That the Board of Directors meeting minutes of April 22, April 25, May 30, and August 13, 2004 be received.”

53. 7.2 – Committee Reports “That the Education Committee meeting minutes of April 23, 2004 and Synopsis of the meeting of June 25-26, 2004 be received.”

54. 7.3 – Committee Reports “That the Finance Committee meeting minutes of April 22 and June 18, 2004 be received.”

55. 7.4 – Committee Reports “That the draft minutes of the June 11, 2004 First Nations Education Committee meeting be received.”

56. 8.1 – Late Motions “That BCSTA request the Minister of Education to provide transportation funding allowances, especially for rural and/or younger students, to travel within district schools of choice, in support of Achieve BC directions.”

57. 8.1 – Late Motions “That BCSTA request the Minister of Education to provide transportation funding allowances, especially for rural and/or younger students, to travel within district schools of choice, in support of Achieve BC directions.”

58. 8.2 – Late Motions “That BCSTA request the Canadian School Boards Association to join with BCSTA in requesting the provincial and federal governments to support parents in adopting strategies to reduce childhood obesity by:

59. 8.2 – Late Motions “That BCSTA request the Canadian School Boards Association to join with BCSTA in requesting the provincial and federal governments to support parents in adopting strategies to reduce childhood obesity by:

60. 8.2 – Late Motions a)Introducing provincial and federal income tax deductions for children’s out-of-school physical activity and team sports fees; and b)Exempting necessary equipment from Goods and Services Tax (GST) and Provincial Sales Tax (PST).”

61. 8.2 – Late Motions a)Introducing provincial and federal income tax deductions for children’s out-of-school physical activity and team sports fees; and b)Exempting necessary equipment from Goods and Services Tax (GST) and Provincial Sales Tax (PST).”

62. 9.1 – Miscellaneous “That the tracking of Provincial Council Decisions of February 14, 2004 be received.”

63. 9.2 – Miscellaneous “That the status report on representing Annual General Meeting 2004 Resolutions be received.”

64. 10.1 – Adjournment “That the meeting adjourn.”

65. Thank You Have a Safe Trip Home