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City of Pinole Budget Workshop April 29, 2014 1
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FY 2013-14 Budget Performance Update-Quarter 3 Overview of Proposed FY 2014-15 Budget City Council Questions Public Testimony Council Discussion 2
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FY 2013-14 Budget Performance 3
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Revenues Greater than Forecasted: Sales Taxes + $66,572 Measure S Taxes + $80,739 Development Services Fees + $63,967 Revenues Less that Forecasted: Cable Television - $(4,616) 4
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Expenditures Less than Budgeted: Administrative Departments $35,857 Police Department $87,382 Fire Department $53,027 Public Works Department $22,685 Recreation Overall Performing to Budget$ -0- 5
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Year-over-Year Performance is Positive Reflecting: Full-year collections from new and renovated restaurants Continued growth in collections from vehicle fuel sales New businesses at Regional Shopping Centers Recovery of consumer spending for discount store consumables and personal electronics (General Consumer Goods reporting category) 6
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Prospects for Next Budget Year Continued Growth from new Businesses such as: ▪TJ Maxx ▪Ulta ▪Krispy Kreme Donuts ▪Dickey’s Barbeque 7
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General Fund: Increase Sales Tax Forecast$66,572 ▪Allocate additional Taxes to General Reserve Measure S Fund: Increase Sales Tax Forecast$80,739 ▪Appropriate additional to Fire Overtime For unanticipated Labor Code 4850 Workers Compensation Coverage 8
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Overall Revenue Performance 78.4% (including Accounts Receivable) Combined Expenditure Performance 73.1% Possible favorable Year End $681,185 “net results” of 5.3% Anticipated General Reserve $836,234 Balance at June 30, 2014 (approx. 9% of Appropriations) 9
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Outstanding Accounts Receivable $1,531,562 as of March 31, 2014 Primary Dry Period July – December General Fund ▪Local Property Taxes $ 800,000 ▪Redevelopment Surplus Allocation $ 700,000 ▪Vehicle Licensing Fees $ 600,000 Total $2,100,000 10
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Sewer Fund $2.5 million ▪Use Fees $2,300,000 ▪Hercules Reimbursement $ 250,000 30-day Accounts Payable funding required for Operations: Payroll (including benefit charges $1.1 million Vendor Payments $ 500,000 11
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Proposed FY 2014-15 Budget 13
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Revenues $13,293,226 Expenditures $13,081,493 Total$ 211,733 20
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Revenues$13,293,226 Including: ▪Property Tax Revenues Increased 3.8% to $2.1 million ▪Sales Tax Revenues Increased 3.0% to $3.5 million ▪Measure S (Use Tax) Increased 1.6% to $1.8 million 21
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Excluding (prior year collections for): ▪Con Fire Service Agreement Tara Hills Area ($150,000) ▪22.5% Loss in Police Dispatch Reimbursement - Hercules ($100,000) ▪Federal DOJ COPS Grant Patrol Officers ($223, 214) ▪Fire SAFER Grant Battalion Chief Funding ($125,692) 22
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Expenditures$13,081,493 Including: ▪2.5% One Time Pay Adjustments (excluding PPEA & IAFF) ▪Continuation of Employee Health and Retirement Cost Sharing 23
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New For FY 2014-15: ▪City Clerk Part Time Administrative Secretary (un-benefited)$ 21,860 ▪Fire Part Time Administrative $ 40,215 Analyst (un-benefited) 24
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Also Including: ▪Fire Equipment Lease $70,433 ▪Replacement of 2 Police Vehicles $75,000 ▪L&LD Business Assistance Grants $ 5,000 25
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Redevelopment “Surplus” Allocations$600,000 Property Tax Administration Lawsuit Refund $125,000 Unanticipated FY 2012-13 Tax Revenues $ 44,662 Unanticipated FY 2013-14 Tax Revenues $ 66,572 Reserve Balance $836,234 27
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Projected Reserve Balance $836,234 Plus ▪Excess Redevelopment January 2015 Allocation (est.)$170,000 Projected June 30, 2015 Balance $1,006,234 28
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Conversion - Fire Station 74 ($350,000) Chevron Property Tax Assessment Appeal ($100,000) Stege Firing Range Lawsuit ($ 50,000) MPA Liability Deductible (pending case) ($ 25,000) Unfunded Current Liabilities($525,000) 29
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Plus Unknown(s): ▪ PERB ▪Verizon Wireless 30
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Police Department Federal Cops Hiring Grant Expiring $223,214 Funds Will Be Expended by May 23, 2014 for 2-FTE (Patrol) Funding for These Positions Will Be Reallocated to Measure S Fund 31
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Fire Department Measure S ▪Add Part Time Administrative Analyst$ 40,215 Conversion Land Acquisition $350,000 Total$390,215 SAFER Grant $439,271 Funding for 4 Full Time Firefighters Requires Minimum Staffing of 15- FT 2-year funding authorization expires December 31, 2015 32
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General Fund Services & Supplies (Re-open Fire Station 74)$ 36,620 PERB Labor Complaint Two Issues on Appeal ▪Public Safety Employee Retirement Funding Contributions ▪Retroactive Fire Department Overtime 33
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Administrative Departments WCCTAC Fees (estimated) $11,193 Election Costs (November 2014) $16,000 Part Time Administrative Secretary $21,860 Retiree Health Insurance $15,327 Pension Obligation Bond Payment $15,000 City Attorney Fees ($92,251) External Recruiting Support $20,000 34
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Police Department Additions: ▪Police Computer Maintenance (MDC’s) $18,000 ▪Police Dispatch 911 System Support (AT&T) $16,500 ▪Additional Overtime Police Dispatch $10,000 35
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Fire Department Reductions: ▪Salary Savings (new hires) ($70,408) ▪Fire Safety Clothing (Replacement) ($25,000) Fire Vehicle Maintenance ($19,205) 36
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Fire Department Additions: ▪Fire Dispatch Charges/Fees (Con Fire) $ 16,530 ▪Part Time Admin. Analyst $ 40,215 ▪Fire Chief Employment Benefits $ 51,737 ▪Increase Fire Dept. Overtime$ 127,844 37
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Public Works Department Additions: ▪Contract Traffic Signal Maintenance (CCC & CalTrans) $27,500 38
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Revenues $1,115,770 Including Donations/Fundraising Targets: ▪Sr. Center / Senior Foundation$40,000 ▪Youth Center / Pinole Youth Foundation$15,000 ▪General Recreation / City Sponsored Events$10,000 Total$65,000 39
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Revenues $1,115,770 Expenditures $1,173,357 Current Period Shortfall $ 57,587 ▪Swim Center (external allocation)$ 45,000 ▪Recreation Fund Balance$ 12,587 $ 57,587 40
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Revenues $219,068 Including: ▪Fundraising ($25,000) Expenditures $270,533 Total Operating Deficit ($51,465) Transfer-in General Fund Allocation $ 9,375 Carryover Funds Used $ 42,090 $ 51,465 42
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Revenues $403,867 Expenditures $519,992 Total Operating Deficit ($116,125) Carryover Funds Available $404,754 Temporary & One-time Expenditures General Plan Housing Element $ 30,000 Part Time Permit Technicians $ 71,715 Combined Temporary $101,715 43
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Revenues $28,273,801 Including: ▪Hercules WPCP Reimburse $ 1,665,874 ▪Hercules Facilities Upgrade $11,091,500 ▪Pinole Facilities Upgrade $11,091,500 ▪Pinole Ratepayers $ 4,409,657 ▪Pinole – Other Revenues $ 15,270 44
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Expenditures $27,230,013 ▪Plant Operations $3,331,747 ▪Collection System $ 961,440 ▪Capital Equipment $ 103,000 45
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Expenditures $27,230,013 Also Includes for Pinole Only: ▪Depreciation$ 580,000 ▪Debt Service $ 753,826 ▪WPCP Upgrade $21,500,000 46
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Wastewater Treatment and Collection 48
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Redevelopment Close-out Activity $250,000 Payment of Enforceable Obligations & Disposition of Residual Property Administrative Staff Support Charges: ▪City Manager – ▪Administrative Oversight) $ 59,384 ▪Assistant City Manager – ▪(Property Disposal) $ 63,363 49
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▪Finance Director – Financial Mgmt/Reporting$ 59,390 ▪City Clerk – Administrative Support$ 53,611 Total Staffing Charges$235,748 50
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Attorney Support Charges $ 12,000 Oversight Board CATV Public Broadcasting $ 2,000 Expenditure Total$249,748 51
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Revenues$ 65,111 Includes: PALC Ground Lease$ 56,111 Loan Repayments$ 9,000 Total Revenues $ 65,111 52
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Expenditures$ 64,547 Includes Staffing Allocations: ▪City Manager $ 5,938 ▪Assistant City Manager 10,561 ▪Finance Director 9,898 ▪Planning Manager 7,164 ▪HR/Housing Specialist 5,066 Sub Total $38,627 Housing Certification $25,920 Total Housing $64,547 53
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