1. Site License Advisory Team February 28, 2013 meeting

2. Agenda 1.Microsoft Campus Agreement Negotiations 2.Software Upgrades Available 1.SCCM 2012 SP1 2.JMP 3.Secunia 6.0 Upgrade 4.TurnItIn 5.McAfee Retirement 6.Governance and Retirement of Legacy Products

3. Microsoft Campus Agreement Current Agreement expires 6/30/2013 –Old agreement may be renewed as-is New Agreement Costs: –FY14-15 costs appear lower for Fac/Staff –FY14 Student Costs: Addition of virtualization will likely add cost –Discussion with WiredOut regarding offset Includes full campus desktop option for students Most departments will not see major changes to budget requirements over FY13.

4. Microsoft Campus Agreement Known Items: –Discount level for MS Select 20% in years 1 and 2 (compared to 10% on prev. agreement) –Departmental CA’s (SQL, RDS, Project, Visio, SCCM, MDOP and Office 365 Add-ons) will have this discount and will be available –Faculty/Staff pricing: Lower in years 1 and 2 –Term of deal: 5 years, with pricing ramp

5. Microsoft Campus Agreement Known Items (continued): –Student Pricing Office Pro Plus and Windows for Students, Virtualization to students of Windows desktops and Office included iPads/Android tablet Office remain unknown, Surfaces covered. Students get perpetual Office and Windows after graduation –Campus Server CoreCAL products remains the same SCCM continues to be only SCCM, though departments can uplift to include the entire suite

6. Microsoft Campus Agreement Unknown Items: –Reseller –Discount level for MS Select The Select contract includes everything we don’t own through our Campus Agreement. Appears to remain at 10% –Inclusion of MDOP/SQL for campus –RDS (formerly Terminal Server) for campus –Will other IUC Schools sign on? 200,000 FTE minimum

7. Microsoft Product Upgrades Added SCCM SP1 – includes Mac management –Available from OCIO Self Service –Includes SC Endpoint Protection SP1, new virusscan product for Win/Mac/Linux –Standalone Mac SCEP SP1 has a problem: working toward resolution, not yet available

8. Other Upgrades JMP 10 now available –OCIO added a Structural Equation Modeling (SEM) module Requires installation of SAS Consider as a potential replacement for SPSS AMOS Available to students –Codes hard-fail Mar 1, 2013, so update licenses soon (i.e. today) Mathematica 9 –Version now available in Self-Service

9. Secunia 6.0 Prepared for upgrade, date set for March 5, 2013, around 10 AM to Noon –Secunia implementations of v. 5 (all current implementations) will need to re-distribute agents and upgrade accounts in order to work –Central update will cause all current versions to cease functioning No cost for upgrade, no new contract required

10. TurnItIn OCIO entered discussions for a campus- wide license for TurnItIn –Currently negotiating contract with iParadigms –Target date for deployment: July 2013

11. McAfee End of Life OCIO and OSUWMC have agreed to retire McAfee before September 2013 –Target to have McAfee removed from all systems: June 30, 2013 Current recommended alternatives include Microsoft System Center Endpoint Protection (formerly Forefront) on all platforms.

12. Governance and Retirement of Legacy Products A recent spat of audits raises awareness of this process Audit Triggers to be aware of: –Ending maintenance –Reducing licenses –Changing resellers If you do any of these things, do a self- audit first

13. Governance and Retirement of Legacy Products Do you need to give notification that you won’t be renewing? –Many contracts require 30-day to 90-day notice of non-renewal –Are you prepared for an audit by the notification point? Review the Records Retention schedule and the contract to determine what must be done with media, documentation, etc.

14. Governance and Retirement of Legacy Products If maintenance ends, ensure you are aware of what this means, contractually Before continuing to run the software, ask yourself: –Do you have a perpetual license? –Do you truly require this product to run your business functions? If yes, should you keep it under maintenance? If no, should the product continue to run? –How many services run on this product? Can they be turned off? –Are you running it within the original license agreement's terms?

15. Governance and Retirement of Legacy Products If you have any questions at all regarding whether you can or should retire software, get your records together and contact software@osu.edu and ask for help software@osu.edu

16. Questions/Comments Next meeting March 29, 2013, 10 AM, 580 Baker Systems