1. + Nakia Matthews Program Associate National Disability Institute Getting Things Done With Online Tools Elizabeth Jennings Media Production & Technology Coordinator National Disability Institute

2. + Leveraging Online Tools Buzzword: “The Cloud” Advantages “Group buying” – can access a higher class of service for much less when sharing costs Remote access – not tethered to a physical location to access the tools and data you need to work Fast – can have access to services in a matter of minutes as opposed to the old method of installing software locally or having something custom built Disadvantages Two biggest concerns with the “cloud” trend are security and data backup

3. + Collaboration/Sharing Project Management Basecamp (free for one project, we use the $24/month plan – 15 projects) Streamline the back-and-forth emails. Set goals and timelines. Keep everything in one place.

4. www.basecamphq.com

6. + Collaboration/Sharing File Sharing Dropbox (2 gb free; larger plans available) Sync files across multiple computers Share files Access synced files from anywhere

7. www.dropbox.com

9. + Communication Instant Messaging – communicate with staff instantly, in real- time, without cluttering email inboxes. (ALL FREE) Google Chat (gtalk) AIM (AOL Instant Messenger) MSN Messenger Yahoo Chat

10. + Communication Email Google Apps for Business (FREE for non-profits with under 3,000 employees) Provides a suite of tools – email, calendaring, document sharing and management and more

12. + Communication Remote Meeting – save on travel costs; have more interactive conversations (vs. a simple phone call); meet with people in remote or rural locations Skype (Free video chat and internet phone calls) Meet “face-to-face” with a client or partner without leaving your office Join.me (Free) Quick, easy way to share your desktop Comes with a complimentary conference line

13. www.skype.com

14. www.join.me

15. + Communication ReadyTalk (50% discount for non-profits) There are a billion webinar/virtual meeting platforms out there – this one is quite popular with non-profits and offers a great rate. Blackboard Collaborate The best virtual meeting/sharing space in terms of accessibility

16. + Communication Conference Calls FreeConferenceCall.com (FREE) Conference call with up to 96 lines Up to 6 hours per call Online record of calls

17. + Marketing Bulk Emailing – newsletter, company updates, alerts, invitations etc. Constant Contact (starts at $12/month for NPs) Vertical Response (NPs can send 10,000 emails a month for FREE) Event Marketing – registration and sign-ups Constant Contact Vertical Response EventBrite (FREE for events with no registration fee)

18. www.constantcontact.com

20. www.verticalresponse.com

21. + Administration Contact Management CRM (Constituent Relationship Management) = Address Book on Steroids Salesforce – Big dog on the CRM market; Free for Non-profits (10 users) – but beware – may need lots of customization BlackbaudNow – Stripped down, basic all in one website, donation and email tool for small and growing orgs – free plus fee per each donation)

22. www.salesforce.com

25. + Administration Polls/surveys/forms SurveyMonkey (FREE) Formstack (starts at $14/month plus 25% discount for NPs) Google Docs (FREE)

26. www.google.com/docs

28. + Remember These tools are dependent on an internet connection Only use tools that save you time/effort/money New web apps are popping up every day Want more info on a tool mentioned today? nmatthews@ndi-inc.org ejennings@ndi-inc.org

29. + THANK YOU!